Digital PDFs

AA-KX94A-TE

December 1988

211 pages

Original

5.7MB

Document:	ALL-IN-1 Getting Started 198809
Order Number:	AA-KX94A-TE
Revision:
Pages:	211
Original Filename:	http://bitsavers.org/pdf/dec/vax/vms/layered_product/AA-KX94A-TE_ALL-IN-1_Getting_Started_198809.pdf

OCR Text

ALL-IN-1

Getting Started

AA-KX94A-TE
First Printing, September 1988
The information in this document is subject to change without notice and should not be
construed as a commitment by Digital Equipment Corporation. Digital Equipment
Corporation assumes no responsibility for any errors that may appear in this document.
The software described in this document is furnished under a license and may be used or
copied only in accordance with the terms of such license.
Digital Equipment Corporation assumes no responsibility for the use or reliability of its
software .on equipment that is not supplied by DIGITAL.
Copyright © 1988 Digital Equipment Corporation. All rights reserved.
Please complete the reader's comments page at the end of the book. It will help us to keep
improving our documentation.
The following are trademarks of Digital Equipment Corporation:

mamaomo™

ALL-IN-1
DEC
DECmate
DECnet
DEC page
DECspell
DECUS
DEC writer
DIBOL

Message Router
MicroVAX
Micro VMS
PDP
P/OS
Professional
Rainbow
RSTS
RSX
MASS BUS

UNIBUS
VAX
VAXcluster
VAXmate
VAXstation
VMS
VT
Work Processor
WPS-PLUS
RT

Contents

Preface

The ALL-IN-1 Workstation
The Terminal
1-1
The Keyboard
1-2
The Keypad
1-2
The Keyboard Indicator Lights
The Printer 1-3

1-2

Getting Started with ALL-IN-1
What is ALL-IN-1?
2-2
Getting in to the ALL-:EN-1 System
2-3
The Main Menu
2-5
Additional Options
2-5
Exercise: More Main Menu Options
2-6
Main Menu Options
2-7
Main Menu Fields
2-7
The Subsystems
2-8
Moving Between Subsystems
2-8
Exercise: Returning to the Main Menu
2-9
The Current Item Block
2-10
System-Wide Features
2-10
Forms
2-11
The ALL-IN-1 File Cabinet
2-11
Help
2-13
iii

Exercise: Using the Help Key
2-14
Exercise: Using the Training Option
System Messages
2-16
Getting Out of ALL-IN-1
2-16

2-14

Getting Started with Word and Document
Processing
The Word and Document Processing Subsystem Options
3-2
Exercise: Entering the Word and Document Processing
Subsystem
3-3
Creating a Document
3-4
The Creating New Document Form 3-5
Exercise: Creating a Document 3-6
Entering Text
3-7
Exercise: Typing and Filing the Document
3-8
Word Wraps
3-9
Filing the Document
3-9
Creating Another Document 3-10
Exercise: Creating Another Document 3-10
Selecting a Document
3-11
The Selecting Current Document Form
3-12
Exercise: Selecting a Current Document
3-12
Searching Your File Cabinet 3-13
The Arrow Keys
3-14
The Index Option 3-14
Exercise: Using the Index Option 3-15
Editing the Document 3-17
Editing Text - Cursor Control
3-17
Exercise: Adding New Text 3-19
Deleting and Retrieving Text 3-20
Exercise: Deleting Text
3-20
Exercise: Replacing Deleted Text
3-21
Highlighting Text 3-21
Exercise: Underlining. Text 3-21
Exercise: Bolding Text
3-22
Exercise: Capitalizing Text 3-23
Removing Highlighting 3-24
Reformatting Text 3-24
Exercise: Changing the Ruler 3-24
Deleting a Ruler
3-25
Exercise: Moving a Column 3-26
Exercise: Cutting and Pasting Text 3-26
Exercise: Centering Text
3-28
Searching a Document
3-28

Exercise: Locating a Phrase
3-29
Reading a Document
3-29
Where To Go from Here with Word and Document Processing
3-30

Getting Started with Electronic Messaging
Entering the Electronic Messaging Subsystem 4-3
Using Electronic Messaging
4-4
Addressing Electronic Messages
4-5
Exercise: Creating and Sending a Message
4-6
Exercise: Reading a Message
4-7
Exercise: Forwarding a Message
4-8
Exercise: Using the Index Options
4-9
Exercise: Filing a Message
4-10
Exercise: Deleting a Message
4-11
Where To Go from Here with Electronic Messaging

4-12

Getting Started with File Cabinet Management
The File Cabinet Management Subsystem Options
5-2
Entering the File Cabinet Management Subsystem
5-3
Copying a Document
5-4
Exercise: Making a Copy of a Document
5-5
Refiling a Document
5-6
Exercise: Refiling a Document
5-7
The ALL-IN-1 Wastebasket
5-8
Indexing the Wastebasket
5-8
Exercise: Indexing Documents in the Wastebasket Folder
5-9
Retrieving a Document from the Wastebasket Folder
5-9
Exercise: Retrieving a Document from the Wastebasket Folder
5-10

Emptying the Wastebasket Folder 5-11
Exercise: Emptying the Wastebasket Folder 5-12
Where To Go from Here with File Cabinet Management

5-13

Getting Started with Desk Management
The Desk Management Subsystem Options
6-2
Entering the Desk Management Subsystem
6-3
Entering the Calculations Subsystem
6-4
Using the Desk Calculator 6-4
Exercise: Adding and Subtracting Using the Desk Calculator
6-7

Exercise: Multiplying and Dividing Using the Desk Calculator
6-8
Entering the Directories Subsystem 6-9
Using the Personal Phone Directory 6-10
Exercise: Creating an Entry in the Personal Phone Directory
6-11
Exercise: Editing an Entry in the Personal Phone Directory
6-13
Exercise: Selecting and Reading an Entry in the Personal Phone
Directory
6-14
Exercise: Displaying the Personal Phone Directory Index 6-14
Using the ALL-IN-1 Phone Directory
6-15
Exercise: Selecting and Reading an ALL-IN-1 Phone Directory
Entry
6-16
Exercise: Displaying the ALL-IN-1 Phone Directory Index
6-18
Where To Go from Here with Desk Management
6-18

Getting Started with Time Management
The Time Management Options
7-2
Entering the Time Management Subsystem
7-3
The Events Menu
7-5
Setting the Current Date
7-5
Creating an Event
7-6
Exercise: Creating an Event
7-7
Exercise: Editing an Event
7-8
The Tasks Menu
7-9
Adding Tasks to Your Calendar
7-10
Exercise: Creating a Task
7-11
Exercise: Closing a Task
7-12
Displaying a View of Your Calendar
7-12
Displaying the Events and Tasks for the Current Day
7-13
Exercise: Editing a Task from the Events and Tasks View
7-13
Where To Go from Here with Time Management
7-14

Getting Started with Printing
The Print Option
8-2
Printing a Document
8-2
Exercise: Printing a Document 8-4
Printing Electronic Messages
8-5
Exercise: Printing an Electronic Message
8-5
Printing an Index
8-6
Exercise: Printing a File Cabinet Index
8-7

Printing Your Calendar
8-7
Exercise: Printing the Events for Two Days
Where To Go from Here with Printing
8-9

8-8

Getting Started with Hard Copy Mode
ALL-IN-1 Operating Modes
9-3
Switching Modes
9-4
Exercise: Switching to Hard Copy Mode
9-4
Exercise: Switching Back to Screen Mode
9-5
Selecting a Document in Hard Copy Mode 9-6
Exercise: Selecting a Document in Hard Copy Mode

9-6

Combining ALL-IN-1 Features
Combining ALL-IN-1 Subsystems
10-2
Additional Electronic Messaging Options
10-3
Exercise: Attaching a Document to a Mail Message
10-3
Exercise: Reading a Message and Filing the Attachment
10-5
Using the Arrow Keys to Select a Document
10-6 .
Exercise: Selecting a Document with the Arrow Keys
10-7
Using the Interrupt Menu
10-8
Exercise: Accessing the Desk Calculator from Within the Editor
10-8

Using FIND To Complete a Form
10-9
Exercise: Using FIND and Electronic Messaging
10-10
Exercise: Listing Documents in Electronic Messaging
10-12

LK201 Keyboards

VTlOO Keyboards
Glossary

Index
Figures
2-1
2-2
2-3
2-4
3-1

ALL-IN-1 Basic Features
2-2
Main Menu
2-5
Additional Options
2-6
ALL-IN-1 File Cabinet
2-13
Word and Document Processing Overview

3-2

vii

3-2

4-1
4-2
5-1
5-2
5-3
5-4
5-5

5-6
6-1
6-2
6-3
6-4

6-5
6-6
6-7
7-1

7-2
7-3
7-4
8-1
8-2
9-1
10-1

A-1
A-2
A-3
B-1
B-2

Word and Document Processing Menu
3-4
Electronic Messaging Options Overview 4-2
Electronic Messaging Menu
4-4
File Cabinet Management Overview 5-2
File Cabinet Menu
5-4
Copying a Document
5-5
Refiling a Document 5-7
Retrieving a Document from the Wastebasket Folder
Emptying the Wastebasket Folder 5-12
Desk Management Overview
6-2
Desk Management Menu
6-3
Calculations Menu 6-4
Desk Calculator Form 6-5
Directories Menu 6-10
Personal Phone Directory Menu
6-12
ALL-IN-1 Phone Directory Menu
6-17
Time Management Overview
7-2
Main Time Management Menu
7-3
Events Menu
7-5
Tasks Menu
7-10
Printing Overview
8-2
Printing Document Form
8-3
Hard Copy Mode Overview 9-2
Combining Features Overview
10-2
ALL-IN-1 Functions on LK201 Keyboards
A-3
WPS-PLUS Functions on LK201 Keyboards
A-5
Areas on an LK201 Keyboard A-7
ALL-IN-1 Functions on VTlOO Keyboards
B-3
WPS-PLUS Functions on VTlOO Keyboards
B-5

Tables
3-1
3-2
3-3
3-4
6-1
7-1
10-1

A-1
A-2
B-1
B-2

viii

Entry Form Main Keyboard Keys
3-6
Using Arrow Keys to Search for Documents
3-14
Moving the Cursor with WPS-PLUS
3-18
WPS-PLUS Deleting and Retrieving Keys
3-20
Desk Calculator Keys
6-6
Calendar Keys
7-6
Using the Arrow Keys
10-7
ALL-IN-1 Functions on LK201 Keyboards A-7
WPS-PLUS Functions on LK201 Keyboards A-9
ALL-IN-1 Functions on VTlOO Keyboards
B-7
WPS-PLUS Functions on VTlOO Keyboards
B-9

5-10

Preface

Product: ALL-IN-1 Version 2.3
ALL-IN-1 is a combination of several DIGITAL systems. These systems are
easily accessible through one central list of options.
DIGITAL provides a set of instruction books for ALL-IN-1 users, designed
for everyone from the first-time user to the application programmer.
ALL-IN-1 Getting Started is especially written for those with little or no
previous computer experience.
One of the outstanding features of ALL-IN-1 is that it is customizable, that
is, your organization can change ALL-IN-1 to meet its specific
requirements. This book documents the default, or standard, ALL-IN-1. If
your organization is using a customized version of ALL-IN-1, customized
documentation may be available and more useful to you.

Before You Begin
Before you begin the exercises in this book, you must log in to the
VAX/VMS system and you must have an ALL-IN-1 account. See the chapter
called Getting Started with ALL-IN-1 for information on how to log in, or
see your ALL-IN-1 administrator.
ix

Preface

This book contains informational sections and short exercises designed to
provide the ALL-IN-1 basics. When you work through an exercise, follow
each instruction carefully. Many steps depend on the preceding steps.
Some exercises build on previous exercises as well, particularly within
chapters.
To become familiar with ALL-IN-1 terms, read the following list of
conventions and the introductory chapter of this book.
This book uses the following conventions:
Red Print

Shows you text you type.

Dot Matrix

Indicates prompts and messages displayed by ALL-IN-1.

GOLD x

Means press the GOLD key, labeled PFl on some
keyboards, then press the function key. For example,
GOLD TOP. See your Keyboard Reference Cards or
Keyboard Diagram Cards to find out which key performs
each function on your keyboard.

CTRL/x

Means you hold down the CTRL key while you press the
designated letter. For example, press CTRL/REFRESH.
See your Keyboard Reference Cards or Diagrams to find
out which key performs each function on your keyboard.

Press

Indicates that you invoke an editing key command (for
example, press RETURN, or press HELP).

Type

Indicates characters you put in to a document, or mail
message from the keyboard.

Enter

Indicates information you put in to a menu or form field.

UPPERCASE

Indicates keyboard keys and GOLD functions.

Indicates that you press a single key. For example,
<RETURN> or <TAB> means that you press the
RETURN key once, or the TAB key once.

ALL-IN-I

Means ALL-IN-1 TM office automation system.

WPS-PLUS

Means WPS-PLUS TM software.

Preface

What's Ahead
All of the chapters in ALL-IN-1 Getting Started provide step-by-step
instructions and exercises to help you learn how to use the basic features
of ALL-IN-1.
•

Chapter 1 tells you about your workstation

•

Chapter 2 presents an overview of ALL-IN-1 and instructions on
how to get into and out of ALL~IN-1

•

Chapter 3 teaches the basics of the Word and Document Processing
subsystem

•

Chapter 4 tells you how to use the Electronic Messaging subsystem

•

Chapter 5 describes the File Cabinet Management subsystem

•

Chapter 6 provides instructions for the Calculations and Directories
options of the Desk Management subsystem

•

Chapter 7 tells you how to use the Time Management subsystem

•

Chapter 8 describes the ALL-IN-1 Printing options

•

Chapter 9 provides instructions for hard copy mode users

•

Chapter 10 provides exercises for practising interactive use of the
ALL-IN-1 subsystems

Locating Function Keys
As an ALL-IN-1 user, you should have your own copies of the:

•

ALL-IN-1 Keyboard Reference Cards, which contain tables showing
the key to use for each function.

•

ALL-IN-1 Keyboard Diagram Cards, which contain illustrations of
the keyboard showing the key to use for each function.

Note that the cards must match the language variant of your keyboard.

Preface

For More Information
To make the most of ALL-IN-1, you need the following books:

xii

•

ALL-IN-1 Quick Lookup, which provides step-by-step instructions for
tasks that you can do with ALL-IN-1.

•

ALL-IN-1 User's Reference, which explains in detail how to use
every feature of ALL-IN-1. This book is for users who understand
the basics of using ALL-IN-1.

•

WPS-PLUS Quick Lookup, which is for users who want to quickly
review the steps used to edit documents using WPS-PLUS.

•

WPS-PLUS Editor Functions, which explains how to use every
function in WPS-PLUS. This book is for users who understand the
basics of using WPS-PLUS.

•

WPS-PLUS List and Sort Processing, which shows how to create
and combine lists of information with forms to produce customized
documents. This book is for users who understand the basics of
using WPS-PLUS.

1
The ALL-IN-1 Workstation

You communicate with ALL-IN-1 through your workstation, which is
connected to your organization's VAX computer system.
Your workstation consists of:
•

A video terminal

•

A keyboard, composed of a main keyboard and a keypad

You enter your instructions or data on a keyboard similar to a typewriter,
and you see the results on a terminal screen. ALL-IN-1 stores your work in
the VAX computer system so you can use it again.

The Terminal
Information you enter at the keyboard appears on the terminal screen as
you type it. Information you remove (delete) disappears from the screen.
The cursor is a blinking rectangular block or line. The cursor indicates
where the next character you type will appear.

1-1

The ALL-IN-1 Workstation

The Keyboard
Your keyboard consists of the main keyboard, and a keypad. The keyboard
may. also have an arrow keypad and a keystrip. All the keyboards also have
indicator lights.
The main keyboard is like the keyboard on a typewriter. Use the main
keyboard to type information into documents and to communicate with
ALL-IN-1.
Many keys and key combinations perform special functions in ALL-IN-1,
which are not necessarily labeled on your keyboard. To find out which key
performs each function on your keyboard, refer to your Keyboard Reference
Cards and Keyboard Diagram Cards.
Only the LK201 keyboards provide keys for every function. If you do not
have one of these keyboards, you can use a combination of other functions
and/or options in place of the single function key. If you do not know which
keyboard you have, look on its underside.

The Keypad
The keypad is the smaller set of keys to the far right of the main keyboard.
You can save many keystrokes just by pressing a single key on the keypad.
The keypad keys perform different functions according to what you are
doing in ALL-IN-1. Refer to the ALL-IN-1 User's Reference for a description
of each of the keypad key functions.

The Keyboard Indicator Lights
The keyboard indicator lights give you information about the status of your
workstation. They are located across the top of your keyboard.
The VTlOO and VTlOOW keyboard indicator lights are:
•

ON LINE - This light indicates that your workstation is connected
to the computer system. The ON LINE indicator should be lit at all
times.
If your ON LINE indicator is off:
1

1-2

Press the SET-UP key

The ALL-IN-1 Workstation

Press the LINE/LOCAL key

Press the SET-UP key again

This procedure switches the terminal to ON LINE.
•

LOCAL -- If this light is on, your terminal is not connected to the
VAX computer system and is operating as a stand-alone unit. To
connect your terminal to the VAX computer system, follow the
instructions in the ON LINE section above, or see your ALL-IN-1
administrator.

•

KBD LOCKED - This light indicates that your keyboard is locked.
To unlock your keyboard, press the SET-UP key twice.

The LK201 keyboard lights are:
•

HOLD SCREEN - This light indicates that you have pressed the
HOLD SCREEN key, which freezes the display on your terminal
screen.

•

LOCK - When the LOCK indicator light is on, you have pressed the
LOCK key and are generating only uppercase letters. You must
press the LOCK key again to resume typing lowercase letters.

•

COMPOSE - This light indicates that you have pressed the
COMPOSE CHARACTER key to create a composite character.

•

WAIT - If this light is on, your keyboard is locked and cannot
transmit information. To unlock your keyboard, perform the
following steps:
1

Press SET-UP

Use the arrow keys to select the CLEAR COMM feature

Press ENTER

Use the arrow keys to select the EXIT feature

Press ENTER

The Printer
If you want a paper copy (hard copy) of your work, you can send your
document to a printer connected to your ALL-IN-1 computer system. Your
printer may be attached directly to your terminal, or you may share a
sys,tem printer with other ALL-IN-1 users.

1-3

The ALL-IN-1 Workstation

Your ALL-IN-1 administrator specifies your default printer, that is, the
printer to which ALL-IN-1 automatically sends your print job, but you can
also choose other printers.
The chapter on printing in this book tells you more about printers and how
to use them.

1-4

2
Getting Started with ALL-IN-1

ALL-IN-1 Getting Started takes you through the basic features of ALL-IN-1,
and tells you how to use the Main menu and the subsystems and options
shown in Figure 2-1.
This chapter introduces you to:

• Logging in to ALL-IN-1
• ALL-IN-1 menus and other forms
• The ALL-IN-1 File Cabinet
• Help messages
• On-line training
• Error messages
• Logging out of ALL-IN-1

2-1

Getting Started with ALL-IN-1

RE5560

Figure 2-1

ALL-IN-1 Basic Features

What is ALL-IN-1?
ALL-IN-1 links several DIGITAL office applications together under one
central list of options called a menu. You can access all of the ALL-IN-1
applications from this main list of choices, called the ALL-IN-1 Main menu.
Most of the options listed on the ALL-IN-1 Main menu are designed to help
you with your office tasks, such as Word and Document Processing and
Desk Management. These options are called subsystems.
Each subsystem has its own menu, from which you can choose more specific
applications, and some of those specific applications have lists of options of
their own.
You can go from one subsystem or option to another with just a few
keystrokes. ALL-IN-1 prompts you step-by-step and displays instructions as
you move through the Main menu and into the subsystem menus.
As well as this book and the ALL-IN-1 User's Reference, the on-line Help
messages and the Training option (TR) give you a step-by-step guide on how
to use ALL-IN-1. You will learn more about Help and the TR option in this
chapter.

2-2

Getting Started with ALL-IN-1

Getting in to the ALL-IN-1 System
Before you can use ALL-IN-1:

•

You must have a VAX/VMS account.
Your account identifies you as a valid user when you log in, and
gives you access to the computer system.

•

You must be logged in to VAX/VMS.
When you log in to a computer system, you access your account and
signal that you are ready to begin using the computer system. The
computer responds with a prompt, a character such as a dollar sign
($), to indicate that you may begin. If you are not currently logged
in to VMS, do so now. If you do not know how to log in to VMS,
ask your ALL-IN-1 administrator for instructions.

Once you have logged in to VMS, VAX/VMS displays the$ prompt at the
far left of your screen. The next step is to log in to ALL-IN-1.
Before you can log in to ALL-IN-1:

•

You must have an ALL-IN-1 account.
Your ALL-IN-1 administrator assigns you a username and a
temporary password. Your username is usually your surname (last
name). Your ALL-IN-1 administrator can tell you how to change
your password to make it confidential.

•

Your personal details must be in the ALL-.JN-1 directory.
Your ALL-IN-1 administrator enters your personal details into the
ALL-IN-1 directory. These details identify you as a valid ALL-IN-1
user. You will learn how to check your details later in this book. If
you do not successfully log in to ALL-IN-1 after completing the
steps below, see your ALL-IN-1 administrator.

NOTE: Your ALL-IN-1 administrator may have set up your account so that
you automatically log in to ALL-IN-1 when you log in to VAX/VMS. If the
ALL-IN-1 Main menu (see Figure 2-2) appears on your screen after you log in
to VAX/VMS, you do not need to do the exercise below. Go directly to the
section entitled The Main menu in this chapter.

2-3

Getting Started with ALL-IN-1

Once you have an ALL-IN-1 account, log in to ALL-IN-1:
1

Enter ALLINl at the$ prompt and press RETURN:
ALLINl <RETURN>
•

If the Main menu (Figure 2-2) appears, go ahead to the section
entitled The Main menu in this chapter. Your computer system
has automatically logged you in to ALL-IN-1.

•

If ALL-IN-1 displays this prompt:
FORM> Hain 11\enu

your terminal operates in hard copy mode only. See the Hard
Copy Mode chapter in this book or the ALL-IN-1 User's
Reference for more information.

•

If ALL-IN-1 asks for your username, continue this exercise with
step 2 below.

•

If ALL-IN-1 asks for your password, your username is the same
on both your VAX/VMS and ALL-IN-1 computer systems. Go
directly to step 3 below.

Enter your ALL-IN-1 username at the username prompt and press
RETURN. For example:
JONES <RETURN>

•

If ALL-IN-1 prompts you for your password, continue with step
3 below.

•

If ALL-IN-1 displays the Main menu, you either have no
password or your password is the same on both computer
systems. In that case, skip step 3 and go ahead to the section
entitled The Main menu in this chapter.

Enter your password and press RETURN:
PASSWORD <RETURN>
ALL-IN-1 does not display your password on the screen.

When the ALL-IN-1 Main menu (Figure 2-2) appears on the screen, you
have successfully logged in to the ALL-IN-1 computer system.

2-4

Getting Started with ALL-IN-1

The Main Menu
ALL-IN-1 communicates with you through forms displayed on your terminal
screen. The Main menu (Figure 2-2) is the first form you see after you log
In.
The Main menu is the center of ALL-IN-1. From the Main menu, you
perform the basic functions of the computer system and access the
ALL-IN-1 subsystems.

Tue 11-Apr-1989

Gordon Harsh
ALL-IN-1

Professional Workstation
WP
EH
DH
TH
IM
BA
COM
H

Word and docuMent processing
Electronic Messaging
Desk ManageMent
TiMe ManageMent
InforMation ManageMent
Business applications
CoMMunications
Hore Menu options

TR
EX

Training
Exit workstation

Enter option and press RETURN,
or press NEXT SCREEN for More options

Figure 2-2

(More ... )

Main Menu

Additional Options
The central feature of the Main menu is the list of options. More menu
options are also available, (Figure 2-3). The exercise below shows you how
to access these additional options.

2-5

Getting Started with ALL-IN-1

Hon 10-0ct-1988

Bette Gri111es
ALL-IN-1

Professional Workstation
US
PS
DIR
AD
FC

User setup
Profession specific
Directories
Application develop111ent
File cabinet 111anageMent

TIME

Current tiMe

TR
EX

Training
Exit workstation

Enter option and press RETURN

Figure 2-3

Additional Options

Exercise: More Main Menu Options
Complete the following exercise to get a more complete picture of all the
choices available from the ALL-IN-1 Main menu.
If you make a mistake, press the DELETE key. ALL-IN-1 will erase the last

character you typed. (You will learn more about correcting errors when
you read the chapter on word and document processing,) To display the
additional menu options:
1

Press NEXT SCREEN:
<NEXT SCREEN>
ALL-IN-1 displays additional menu options.

2-6

Press EXIT to return to the Main menu.

Getting Started with ALL-IN-1

Main Menu Options
The options listed on the Main menu, and the additional menu options
include:
•

Basic function options, through which you access the training,
programming, forms development, and other ALL-IN-1 features

•

Subsystem options, through which you access the ALL-IN-1
subsystems

In this book, you will learn how to use the basic ALL-IN-1 functions, and
the Main menu options.
WP

Word and Document
Processing

To prepare, print, and save
documents

EM Electronic Messaging To prepare, send, and receive
messages
DM Desk Management

To manage time and resources

Time Management

To maintain schedules and
calendars

File Cabinet

To maintain and manipulate files

User Setup

To maintain your account details

Training

To access the Computer Based
Instruction lessons

Exit

To leave ALL-IN-1

Refer to the ALL-IN-1 User's Reference for information about the ALL-IN-1
options not discussed in this book.

Main Menu Fields
The. Main menu also displays several blocks of information, called fields.

2-7

Getting Started with ALL-IN-1

The Main menu fields include:
•

A field that contains information. about you, the date, and the
number of new messages that you have waiting to be read.

•

A field that contains information about your group's computer
system, the DIGITAL logo, and the ALL-IN-1 title.

•

An empty field in which the cursor is blinking, called the Choice
field. This field displays the option mnemonic you enter.

•

A field where ALL-IN-1 displays instructions or error messages. (See
the System Messages section later in this chapter.)

The Subsystems
A subsystem performs a specific group of office tasks. As you have seen,
the Main menu lists the subsystems available to you in ALL-IN-1, with
additional menu options also available.
Each subsystem has its own menu, from which you select the specific task
you want to perform. The subsystem menus are very similar to the Main
menu. Each subsystem menu has:
•

A list of options

•

A field containing information about you or your organization

•

A Choice field

•

An area wherein ALL-IN-1 displays instructions

•

A current item block

Moving Be1ween Subsystems
You can move from any subsystem menu directly to any other subsystem
menu just by entering the subsystem mnemonic in the Choice field of the
current menu.
For example, to access the Electronic Messaging subsystem from the Word
and Document Processing subsystem, enter EM (the mnemonic for
Electronic Messaging) in the choice field of the Word and Document
Processing menu and press RETURN. ALL-IN-1 displays the Electronic
Messaging menu.

2-8

Getting Started with ALL-IN-1

However, while you are still learning, you may find it helpful to return to
the Main menu before going on to another subsystem menu. The following
exercise shows two ways to return to the Main menu from any subsystem
menu.

Exercise: Returning to the Main Menu
To look at some of the subsystem menus and to practice returning to the
Main menu:
1

Enter the Word and Document Processing (WP) option from the
Main menu, and press RETURN:
WP <RETURN>
ALL-IN-1 displays the Word and Document Processing menu.

To return to the Main menu, enter MAIN and press RETURN
MAIN <RETURN>
ALL-IN-1 displays the Main menu.

Enter the Electronic Messaging (EM) option and press RETURN:
EM <RETURN>
ALL-IN-1 displays the Electronic Messaging menu.

Press EXIT to return to the Main menu:
<EXIT>
ALL-IN-1 displays the Main menu.
When you press EXIT, ALL-IN-1 returns you to the menu you were
previously on. If you press EXIT repeatedly you get back to the
Main menu.

Repeat the steps above to look at some of the other subsystem
menus.

2-9

Getting Started with ALL-IN-1

The Current Item Block
The current item block is a very important part of the subsystem menus. To
work on a document or other item in ALL-IN-I, you first must display that
item's index information or other identifying information in the current
item block. You do this by selecting an item.
In many of the subsystem menus, the current item block is the highlighted
area in the upper right corner of the screen, marked with various field
names, such as:
Folder:
Title:
Nu111ber:

ALL-IN-I automatically displays the folder, document title, and document
number of the item you most recently worked on in the current item block.
The information in those three fields make up a document's index
information.
The current item blocks of other subsystems display other fields that
identify the item you are currently working on, and the item may change
from subsystem to subsystem.
You will learn more about index information, current item blocks, and how
to display identifying information in the current item block in the chapters
and exercises ahead.

System-Wide Features
Many ALL-IN-I features and concepts are consistent throughout ALL-IN-I.
For example, the menus all contain the same type of information in the
same places. Many of the options that appear on one menu appear on the
others as well .. Many of the keys you have used work the same way
regardless of where you are in ALL-IN-I.
This section takes a closer look at some of the features you have already
seen and introduces you to some other ALL-IN-I features.

2-10

Getting Started with \/\brd and Document Processing
3

Press PREV FIELD to move the cursor to the Folder field:
< PREV FIELD>

Press ERASE LINE if the Folder field contains a name:
< ERASE LINE>

Enter the folder name:
Exercises

Press RETURN to indicate you have completed the form:
<RETURN>
ALL-IN-1 selects the document and returns you to the Word and
Document Processing menu. The current item block displays the
header information for Product Announcement. Product
Announcement is now your current document.

Searching Your File Cabinet
You do not always have to use the Selecting Current Document form to
select a document. ALL-IN-1 lets you see the contents of your File Cabinet
and select a document using the following:
•

The arrow keys let you scan the contents of your File Cabinet and
select a document or folder without using the Selecting Current
Document form

•

The Index option lets you create and display lists of documents
and messages in your File Cabinet according to the criteria you
provide.

•

The Recall Index option lets you display the index of documents
that you last used.

•

The FIND function key helps you select a document or folder while
you are using an entry form by listing your possible choices for a
field.

•

The Print Index option on the File Cabinet menu lets you print the
index information of all or some of the items in your File Cabinet.

•

The Locate Document option on the File Cabinet menu lets you
search from folder to folder, from the top of the File Cabinet to the
bottom, and provides other choices as well.

3-13

Getting Started with VVord and Document Processing

The following exercises show you how to use the arrow keys and the Index
option.
For information about how to use the Locate Document option, see the
ALL-IN-1 User's Reference.

The· Arrow Keys
Use the arrow keys at the Word and Document Processing menu to scan
quickly through the current folder, or to move to another folder. As you
press the arrow keys, information about the selected document appears in
the current item block. The arrow keys are particularly useful if you are
familiar with the organization and contents of your File Cabinet. Table 3-2
describes the function of each of the arrow keys.
Table 3-2

Using Arrow Keys to Search for Documents

Key

Action

UP ARROW

Select the most recent document in the current
folder

DOWN ARROW

Select the next document in the current folder

GOLD UP ARROW

Select the most recent document in the first
folder in the File Cabinet

GOLD DOWN ARROW

Select the most recent document in the next
folder in alphabetical order

The Index Option
You use the Index option on the Word and Document Processing menu to
create an index from the documents in your File Cabinet. ALL-IN-1 uses
the information you enter on the Document Index form to search your File
Cabinet and select and display indexes of documents by folder, title,
keyword(s), or document number.

3-14

Getting Started with VVord and Document Processing
You determine how broad or narrow the search will be when you complete
the form. For instance:
•

To see an index of everything in your File Cabinet, you clear all the
fields on the Index of Documents form and press RETURN

•

To see an index of all the documents in a folder, you complete only
the Folder field of the form and press RETURN

•

To see an index of all the documents in a folder with the same
keyword, complete the Folder field and the Keyword field and press
RETURN

ALL-IN-1 numbers your documents chronologically, but stores them with
the most recent document first. Thus, documents are stored in reverse
chronological order, with the document you most recently created at the
top of the folder.
Once you have created a list, you can easily select a different document
from it by entering a line number and pressing RETURN. ALL-IN-1 displays
prompts and instructions.
The next exercise shows you how to use the Index option to search your
File Cabinet for an index of all documents in a folder and for an index of
documents according to keywords.

Exercise: Using the Index Option
To see a list of the documents in your Exercises folder:
1

Enter the Index option, and press RETURN:
I

ALL-IN-1 displays the Index of Documents form.
2

Enter the name of the folder of which you want an index, and press
RETURN:
Exercises

Press RETURN to see an index of all documents in your Exercises
folder:
<RETURN>

3-15

Getting Started with VVord and Document Processing

ALL-IN-1 displays an index of all documents in that folder, in this
case just one document, and prompts you for instructions. Note that
you can select a document at this point simply by entering the line
number of that document.
4

Press EXIT to return to the Word and Document Processing menu
<EXIT>
ALL-IN-1 displays the Word and Document Processing menu again.

To create another index, this time by keywords:
1

Enter the Index (I) option, and press RETURN:
I <RETURN>
ALL-IN-1 displays the Index of Documents form.

Clear the Folder field by pressing ERASE LINE.
<ERASE LINE>
ALL-IN-1 clears the Folder field.

Press DOWN ARROW four times to move the cursor to the
Keywords field:
<DOWN>

Enter the keyword, Practice, that you used for both documents in
the last exercise, and press RETURN:
Practice <RETURN>
ALL-IN-1 displays an index of all documents in your File Cabinet
with the keyword Practice.

To select Product Announcement as the current document:
1

Enter its line number and press <RETURN>.
ALL-IN-1 moves the cursor to the document you have selected, in
this case, Product Announcement.

3-16

To make this document the current document press GOLD FILE.

Getting Started with V\brd and Document Processing
3

ALL-IN-1 returns you to the Word and Document Processing menu.
Note that the current item block contains the index information of
your Product Announcement document.

Editing the Document
The Product Announcement document is now your current document. To
edit this document, enter the Edit (E) option from the Word and Document
Processing menu and press RETURN.
E <RETURN>
Product Announcement appears on your screen, ready for editing:
----------------------------------- TOP ---------------------------------------L-------T-------T-------T-------T-------T-------T-------T-------T-------T-----RPRODUCT ANNOUNCEMENT
Deparh1ent:
Date:

Sales
Ma~

1987

GaMes, Inc. toda~ announced a new product that represents a Major
breakthrough in video gaMe technolog~. With the new ALL GALAXY VIDEO BLASTER,
Galax~ GaMes has once again revolutionized the video gaMe Market. The new
Blaster converts ordinar~ video receivers to high resolution,
three-diMensional units, at a low cost and with eas~ installation.
Galax~

Galax~ GaMes also announced a new line of video gaMes designed specificall~
for the AGVB. AMong the developers for the new line are several naMes faMiliar
to videophiles around the world. Zeke Spitbrook, Charlotte Field, and Red
England also created IMprobabilit~, the custoMizable video gaMe that last ~ear
sk~rocketed Galax~ to the center of the video gaMe universe.

Editing Text -

Cursor Control

When you edit text, you can make the cursor move through the text in
several ways. Table 3-3 describes the functions·of some of the WPS-PLUS
editing keys. Refer to WPS-PLUS Editor Functions for more information
about WPS-PLUS editing keys.

3-17

Getting Started with V\.brd and Document Processing
Note that when you enter ALL-IN-1 you are automatically placed in insert
mode. That. is, when you edit a document and type, text is always inserted
at the cursor position.
It is possible, however, to go into overstrike mode. Overstrike mode means
that when you edit a document you type over existing text.
To change mode press INSERT/OVERSTRIKE. ALL-IN-1 displays a message
stating that you are now in overstrike mode. To change back to insert mode
press INSERT/OVERSTRIKE; ALL-IN-1 displays a message stating that you
are now back in insert mode.
Table 3-3

Moving the Cursor with WPS-PLUS

Press

To Move the Cursor

LEFT ARROW

One character to the left

RIGHT ARROW

One character to the right

UPARROW

Up one line

DOWN ARROW

Down one line

ADVANCE

Move forward one character and set current
direction as Forward

BACK UP

Move back one character and set current
direction as Backwards

WORD

Move to the beginning of the next word in the
current direction

SENT

Move to the beginning of the next sentence in
the current direction

LINE

Move to the beginning of the next line in the
current direction

PARA

Move to the beginning of the next paragraph
in the current direction

GOLD ADVANCE

Scroll forward through the document

GOLD BACK UP

Scrolls backwards through the document

3-18

Getting Started with V\brd and Document Processing

Exercise: Adding New Text
To insert the word wonderful before new in the first line:
1

Move the cursor to the line that begins with Galaxy Games, Inc. by
pressing PARA twice.
The BACK UP key is one of the keys on the keypad that moves the
cursor the distance specified by the name of the key. Such keys are
called distance keys. A distance key moves the cursor forward but if
you press BACK UP and then a distance key, the cursor moves
backward.
The cursor is on the G of Galaxy.

Press ADVANCE to point the cursor forward. Press WORD until
the cursor is on the n of new.

fype wonderful and a space.
The word new moves as you type. The line is now too long for the
ruler and the word major disappears off the end of the line.

Press PARA.
WPS-PLUS rewraps the lines as the cursor moves to the beginning
of the next paragraph. The rewrapping process inserts the word
major at the start of the next line.

This is how the paragraph looks after rewrapping:
Galax~ GaMes, Inc. toda~ announced a wonderful new product that represents a
Major breakthrough in video gaMe technolog~. With the new ALL GALAXY VIDEO
BLASTER, Galax~ GaMes has once again revolutionized the video gaMe Market. The
new Blaster converts ordinar~ video receivers to high resolution,
three-diMensional units, at a low cost and with eas~ installation.

NOTE: Wrapping text after you edit ensures that your document prints
correctly. When you finish editing~ if you are not sure you have wrapped all
new text, press GOLD TOP DOCMT to place the cursor at the top of your
document, then press GOLD AD VANCE.

3-19

Getting Started with \Nord and Document Processing

Deleting and Retrieving Text
Use the keys in Table 3-4 to delete and retrieve text in your document.
Table 3-4

WPS-PLUS Deleting and Retrieving Keys

Press

On the keypad:
DEL CHAR

Delete the character the cursor is on

DEL WORD

Erase the word the cursor is on

GOLD DEL CHAR

Retrieve the character that you just erased

GOLD DEL WORD

Retrieve the word that you just erased

On the main keyboard:
RUB CHAR

Erase the character to the left of the cursor

RUB WORD

Erase the word to the left of the cursor

Exercise: Deleting Text
Delete the words PRODUCT ANNOUNCEMENT as follows:
1

Press GOLD TOP DOCMT to move the cursor to the top of the file.
You can use GOLD TOP DOCMT anywhere in a document. The
cursor is now on the P of PRODUCT.
PRODUCT ANNOUNCEMENT

Press DEL WORD twice.

PRODUCT ANNOUNCEMENT disappears.

3-20

Getting Started with Word and Document Processing

Exercise: Replacing Deleted Text
To replace the words PRODUCT ANNOUNCEMENT:
1

Without moving the cursor, press GOLD DEL WORD.
The word ANNOUNCEMENT reappears.
WPS-PLUS remembers the word you delete when you use DEL
WORD, but does not remember any words you deleted previously.
Therefore, you can reinsert the last word deleted by pressing GOLD
DEL WORD. In this example, the word PRODUCT cannot be
recalled.

·2

Move the cursor to the beginning of the line by pressing BACK UP
and LINE then retype PRODUCT and a space.

Highlighting Text
To add emphasis to words, you can highlight them. The following exercises
show you how to highlight text using underlining, holding, or uppercase.
For information on other ways to highlight text, see WPS-PLUS Editor
Functions.

Exercise: Underlining Text
To underline the last sentence of the first paragraph:
1

Press PARA twice to move the cursor to the beginning of the first
paragraph.

Press SENT three times to move the cursor to the beginning of the
sentence The new Blaster.
When you press SENT, WPS-PL US looks for the first character
after a period, question mark, or exclamation mark.

Press the SEL key. The diamond-shaped select mark appears and the
entire sentence moves down a line.

3-21

Getting Started with \f\brd and Document Processing
4

Press ADVANCE until the cursor is at the start of the next
sentence.

BLASTER, GalaxM GaMes has once again revolutionized the video gaMe Market.
+The
new Blaster converts ordinarM video receivers to high resolution,
three-diMensional units, at a low cost and with easM installation.

Press UNDER LINE
The UNDER LINE key is on the keypad on the far right of your
keyboard.
WPS-PLUS underlines the words between the select mark and the
cursor, including the spaces. The period is not underlined because
only the text to the left of the cursor is affected by the UNDER
LINE key.

BLASTER, GalaxM GaMes has once again revolutionized the video gaMe Market. The
new Blaster converts ordinarM video receivers to high resolution,
three-diMensional units, at a low cost and with easM installation.

You can also underline text one character at a time by pressing UNDER
LINE for each character.

Exercise: Bolding Text
Bolding text is like underlining text. For example, to bold the words
designed specifically for the AGVB:
1

Move the cursor to the second paragraph by pressing PARA.

Press WORD until the cursor is over the d of designed.

Press the SEL key.
The select mark appears and moves the entire line down.

Press WORD until the cursor is on the word AGVB.

Press ADVANCE until the cursor is on the period.

3-22

Getting Started with \Nord and Document Processing
6

Press BOLD. The BOLD key is on the keypad on the far right of
your keyboard.
The phrase you selected is bolded. The period is not, because the
cursor was positioned over it.

GaMes also announced a new line of video gaMes designed specificall~
for the AGVB.

Galax~

You can also bold text one character at a time by pressing BOLD for each
character.

Exercise: Capitalizing Text
Capitalizing text is like holding and underlining text. For example, to
capitalize the words revolutionized the video game market:
1

Press BACK UP and then PARA until the cursor is at the first
paragraph.

Press DOWN ARROW until the cursor is on the line beginning
BLASTER.

Press WORD until the cursor is over the r of revolutionized.

Press the SEL key.
The select mark appears and moves the entire line down.

Press WORD until the cursor is on the word market.

Press ADVANCE until the cursor is on the period.

Press UPPER CASE. The UPPER CASE key is on the keypad on
the far right of your keyboard.
The phrase you selected is changed to uppercase.

Galax~

GaMes has once again REVOLUTIONIZED THE VIDEO GAME MARKET.

You can also uppercase text one character at a time by pressing UPPER
CASE for each character.

3-23

Getting Started with Word and Document Processing

Removing Highlighting
To remove underlining, holding, and capitalization:
1

Move the cursor to the beginning or end of the underlining,
holding, or capitalization. Use the arrow keys or the editing
keypad keys.

Press the SEL key.

Move the cursor over the area to be changed.

Press GOLD and then UNDER LINE, BOLD, or UPPER CASE
(whichever you want to delete).

The text is no longer underlined, bolded or capitalized.

Reformatting Text
You can reformat text within a document by changing the ruler settings.

Exercise: Changing the Ruler
Changing the ruler settings enables you to create tables and move text
around easily.
To add a table to the document, press GOLD BOT DOCMT (B) to move the
cursor to the bottom of the memo. The new ruler that you create formats
the text beginning at this point.
To change the ruler:
1

Press GOLD RULER
The ruler appears with the cursor over the L.
10

----:----0----=----o----=----o----=----o----=----o----=----o----=----o----=----o
L

3-24

Press WORD to move the cursor to the first tab position. Press the
space bar to remove the T. Repeat the process to remove all Ts
from the ruler.

Getting Started with 'v\brd and Document Processing
3

Press BACK UP and WORD, then press ADVANCE to move the
cursor to column 5 and type T. (Notice that you do not have to
type a capital T.) If you go past the column, use BACK UP.

Type Ts in columns 25 and 42. Use ADVANCE to move the cursor
to the desired column.

Type R in column 75.
Notice that the Rat column 79 disappears. WPS-PLUS does not let
you have more than one right margin setting.
The ruler looks like this:
10

----=----o----=----o----=----o----=----o----=----o----=----o----=----o----=----o
L

Press RETURN to embed the ruler in the memo.
The ruler appears on the screen but will not appear in your printed
document.

Type the following additions to the memo. Press TAB to space the entries
in the columns. Press RETURN at the end of each line, including the last.
Do not press the space bar to move to the next column.

L---T----------------T--------------T------------------------------------R---RELEASE DATE
TOWN
EXPECTED SALES
31 Ma~
05 June
07 June
14 June
16 June

London
BirMinghaM
Manchester
Cardiff
Glasgow

3,500
3,000
3,000
2,300
2,500

NOTE: If you change ruler settings, and then want to go back to the original
settings before you press RETURN, press = .

Deleting a Ruler
If you want to delete a ruler, place the cursor on the line below the ruler;

press GOLD RULER and then press DEL WORD, followed by RETURN.
The ruler will then be deleted.
3-25

Getting Started with \M:>rd and Document Processing

Exercise: Moving a Column
To change the ruler to create more space between the RELEASE DATE
and TOWN columns:
1

Move the cursor until it is under the L of the ruler. If the cursor is
at the bottom of the document, do this by pressing BACK UP once,
then PARA twice.

Press GOLD RULER to display the ruler. The ruler will be shown in
a state in which you can edit it.

Press WORD twice to move the cursor to the second T.

Press the space bar to delete the Tin column 25.

Press ADVANCE to move to column 28 and type T.

Press RETURN to replace the previous ruler with this one.

To move the TOWN column, press PARA twice to move the cursor to the
end of the table. The second column moves to column 28.

Exercise: Cutting and Pasting Text
WPS-PLUS has a cut and paste feature that allows you to delete text and
move it to another location. Or you can make a copy of the text to move,
without deleting the text. To see how cut and paste works, move the line
beginning Galaxy Games also announced to the end of the memo as follows:
1

Press BACK UP, then press PARA until the cursor is on the G of
Galaxy.

Press the SEL key to start selecting the text to be cut. The select
mark appears and the line of text after the select mark moves down.

~Galax~ GaMes also announced a new line of video gaMes designed
specificallH for the AGVB.

Press WORD until the cursor is at AGVB.

Press ADVANCE until the cursor is on the space after the period.

Press CUT to remove the selected line.

Press GOLD BOT DOCMT to move the cursor to the bottom of the
document.

3-26

Getting Started with Word and Document Processing
7

Press RETURN to insert a blank line between the last item in the
itinerary and the cursor.

Press PASTE to insert (paste) the line you cut at the end of the
document.

Your document should now look like this:
----------------------------------- TOP ---------------------------------------L-------T-------T-------T-------T -------T------- T-------T -------T-------T-----RPRODUCT ANNOUNCEMENT
DepartMent:
Date:

Sales
Ma!:1 1987

Galax!:1 GaMes, Inc. toda!:1 announced a wonderful new product that represents a
Major breakthrough in video gaMe technolog!:1. With the new ALL GALAXY VIDEO
BLASTER, Galax!:1 GaMes has once again REVOLUTIONIZED THE VIDEO GAME MARKET. The
new Blaster converts ordinar!:1 video receivers to high resolution,
three-diMensional units, at a low cost and with eas!:1 installation.
AMong the developers for the new line are several naMes faMiliar to
videophiles around the world. Zeke Spitbrook, Charlotte Field, and Red England
also created IMprobabilit!:1, the custoMizable video gaMe that last !:1ear
sk!:1rocketed Galax!:1 to the center of the video gaMe universe.
RELEASE DATE

TOWN

EXPECTED SALES

31 Ma!:1
05 June
07 June
14 June
16 June

London
BirMinghaM
Manchester
Cardiff
Glasgow

3,500
3,000
3,000
2,300
2,500

Galax!:1 GaMes also announced a new line of video gaMes designed specificallH
for the AGVB.

If you want to copy text to a new location but leave the text in its original
location, press GOLD CUT. The text remains in place, but WPS-PLUS
stores a copy of the text. Use the PASTE key to insert the text in another
location. The text stays in the paste buffer until you cut text again. If you
want to include a ruler in text you want to paste, press GOLD PASTE.

3-27

Getting Started with Word and Document Processing

Once you cut text in to the paste buffer, it stays there until you cut another
piece of text, even if you log out. In other words, there is always something
in the buffer.

Exercise: Centering Text
To see how to center text, center the words PRODUCT
ANNOUNCEMENT
1

Press GOLD TOP DOCMT to move the cursor to the top of the
document. WPS-PLUS displays a message telling you it is moving to
the top of the document.

Press WORD, then ADVANCE until the cursor is just past the T of
ANNOUNCEMENT.

Press GOLD CENTER.
The words move to the center of the line and the text beneath
moves down one line. WPS-PLUS always centers text between the
left and right margin settings unless you put a different centering
point in the ruler.
See WPS-PLUS Editor Functions for more information on
centering.

To remove centering, move the cursor to the space after the centered text,
and press DEL CHAR. Alternatively, you can move the cursor to the start
of the line after the centered text, and press <Z].
When you remove centering, WPS-PLUS removes a centering mark. You
can see centering marks, tabs, word wraps, carriage returns, and other view
mode symbols by pressing GOLD VIEW. Press GOLD VIEW again to exit
view mode. See WPS-PLUS Editor Functions for more information on view
mode.

Searching a Document
Use the search keys to locate a phrase quickly. To see how the search
function works, follow these steps to locate the word new.

3-28

Getting Started with V\brd and Document Processing

Exercise: Locating a Phrase
To locate the word new:
1

Press GOLD TOP DOCMT to move the cursor to the top of the
document.

Press FIND.
WPS-PLUS displays a prompt for the search phrase.

Type new and press RETURN.
new <RETURN>
You see a message that says WPS-PLUS is searching for the phrase.
The cursor moves to the first occurrence of new.

Press GOLD CONT SRCH.
The cursor moves to the next occurrence of new.

Press GOLD CONT SRCH again.
The cursor moves to the next occurrence of new.

Press GOLD CONT SRCH again.
Because you have reached the last new in the document, WPS-PLUS
notifies you that the phrase could not be found. Press any key to
continue.

Reading a Document
To read the Product Announcement document after you file it:
1

Make sure the current item block contains the document you want
to read. If you need to, use the SEL (Select) option to put the
correct document in the current item block.
3-29

Getting Started with \Nord and Document Processing
2

Enter the Read option.
R <RETURN>

The first part of the document is displayed on the screen.

PRODUCT ANNOUNCEMENT
DepartMent:
Date:

Sales
Ma~ 1987

Galax~ GaMes, Inc. toda~ announced a wonderful new product that represents a
Major breakthrough in video gaMe technolog~. With the new ALL GALAXY VIDEO
BLASTER, Galax~ GaMes has once again REVOLUTIONIZED THE VIDEO GAME MARKET. The
new Blaster converts ordinar~ video receivers to high r~solution,
three-diMensional units, at a low cost and with eas~ installation.

AMong the developers for the new line are several naMes faMiliar to
videophiles around the world. Zeke Spitbrook, Charlotte Field, and Red England
also created IMprobabilit~, the custoMizable video gaMe that last ~ear
rocketed to the center of the video gaMe universe.

Press RETURN to continue or EXIT to exit
When the last line of the document is displayed, press RETURN to display
the Word and Document Processing menu.

Where To Go from Here with Word and Document Processing
ALL-IN-1 Word and Document Processing has many additional features that
can make your tasks easier. The ALL-IN-1 User's Reference describes all of
these features in detail. Briefly, you can:
•

Paginate your document using Automatic Pagination from the
Editor menu.

•

Use the Spell Check facility to check the spellings in your
document. When you use this facility words that cannot be found in
your master dictionary or personal dictionary are highlighted. For
such a word ALL-IN-1 either displays a list of correct spellings or
lets you edit the word yourself.

3-30

Getting Started with Word and Document Processing
•

Use the Two-Dimensional Editor (TDE). This editor enables you to
create diagrams, such as flow charts, within your document.

•

Create abbreviation and library documents. These documents
contain text which you have saved for insertion into other
documents. An abbreviation document contains short phrases stored
under two-character abbreviations. A library document contains
larger amounts of text, such as a letter. These documents are useful
as they save you retyping long company names or the same letter
regularly.

•

Use paragraph numbering to number paragraphs and section
headings in a document. You can also produce a table of contents,
index, and a table of authorities. To do this you must insert
commands in your document telling the system how to number your
paragraphs and sections. For a list of commands see WPS-PLUS
Editor Functions.

•

Use GOLD WRITE DOCMT to copy your document to either a new
WPS-PLUS document, a new DEC Workstation document, a new
VMS file or a UDP index.

•

You can create footnotes by pressing GOLD FOOTNOTE.

•

Set up the Technical Character Set (TCS). This contains the Greek
alphabet, mathematical symbols and other useful symbols that you
may need to insert in your documents.

3-31

4
Getting Started with Electronic
Messaging

The ALL-IN-1 Electronic Messaging subsystem lets you communicate with
other ALL-IN-1 users. You can use Electronic Messaging to create, send,
and receive messages.
In the exercises in this chapter, you will use the options highlighted in
Figure 4-1 to:
•

Enter the Electronic Messaging subsystem

•

Create a message

•

Send a message

•

Read a message

•

Forward a message

•

File a message

•

Delete a message

4-1

Getting Started with Electronic Messaging

FM
File
Message

us
User Setup
Parameters

ALL-IN-1

RE5563

Rgure 4-1

Electronic Messaging Options Ovel'View

Your ALL-IN-1 File Cabinet can store all of your messages for you. It
provides five folders to file messages automatically. There are separate
folders for messages you have received, read, created, and sent. A further
folder stores messages that you have deleted. You can also set up your own
folders, to file messages as you require.
Messages arrive in your Inbox folder. When you read a message, Electronic
Messaging transfers it to your Read folder. You can then file it, move it to
the Wastebasket folder, or just leave it in the Read folder.
When you create a message, Electronic Messaging places it in your Created
folder, where it remains until you send it. When you send the message,
Electronic Messaging transfers your copy of it to the Outbox folder.
The first time you work through the exercises, follow each instruction
carefully. E~ch step depends on the preceding step. Anything that you type
from your keyboard is printed in this manual in red.

4-2

Getting Started with Electronic Messaging
Before you begin, make sure you are logged in to ALL-IN-1. The ALL-IN-1
Main menu should be displayed on your screen. If you are not logged in,
see the Getting Started with ALL-IN-1 chapter in this book for instructions.
If you want more information as you work through the exercises, press

HELP. You can also select the Training option from the ALL-IN-1
Electronic Messaging menu for step-by-step lessons about the basics of
Electronic Messaging.

Entering the Electronic Messaging Subsystem
You can enter the Electronic Messaging subsystem from the Main menu, or
any subsystem menu.
Enter the Electronic Messaging (EM) option and press RETURN:
EM <RETURN>
ALL-IN-1 displays the Electronic Messaging menu (Figure 4-2).
To use Electronic Messaging, look at the exercises in the section on using
Electronic Messaging.

4-3

Getting Started with Electronic Messaging

Wed 11-0ct-1989

L\jnne KiMber
Electronic Messaging
SEL Select Message
C
E
D
P
R
I
RI

Create
Edit
Delete
Print
Read
Index
Recall index

RN
A
S
F

Read new Mail
Answer
Send
Forward

Folder:
Title:
Author:
Date:
NuMber:

Modified on:
Status:

II
IR
IC
IO

TR Training

Enter option and press RETURN,
or press NEXT SCREEN for More options

Figure 4-2

Index - Inbox
Index - Read
Index - Created
Index - Outbox

(More ... )

Electronic Messaging Menu

Using Electronic Messaging
The exercises in this chapter will take you through the basics of Electronic
Messaging using the following options:
Create

To write a new message

Send

To send the message

Read

To display the message that you have received so that
you can read it

Read new mail

To read new messages that have just been sent to you

Forward

To forward a message that you have received

File message

To file a message

Delete
4-4

To delete a message

Getting Started with Electronic Messaging

Electronic Messaging lets you do much more than these basic options. To
learn about the full range of Electronic Messaging options, see the
ALL-IN-1 User's Reference. You can also get Help whenever you are using
Electronic Messaging by pressing HELP.
The Electronic Messaging exercises begin at the Electronic Messaging
menu (Figure 4-2). You can return to the ALL-IN-1 Main menu from this
menu by pressing EXIT. To return to a previous screen from any Electronic
Messaging screen, press EXIT.
All of the options that you will use in these exercises are available from
the Electronic Messaging menu. This menu also displays the title of the
current message, the name of the folder in which it is filed, its author, its
number, the date on which it was last modified, and its status. The status
tells you if the message is read, unread, unsent, or sent.
The current message is the last message that you worked with. You can
work with it again, or make another message the current message.

Addressing Electronic Messages
You address messages by completing a form known as the Message Header
form. You enter mail addresses in the TO and CC fields on this form.
There are a number of ways to write a mail address. Different ALL-IN-1
users might write Kate Smith's mail address as:
• Kate Smith
• SmithK

e SmithK @Al @MARS
e SmithK @MERCURY @MRGATE
•Kate
The correct form of mail address depends on the information that you have
about Kate Smith, and on which directory is being used as the primary
directory. Your ALL-IN-1 system may have two directories, but one of them
/is set up as primary directory. To find out which is the primary directory,
ask your ALL-IN-1 administrator. See the ALL-IN-1 User's Reference for
more details on addressing.

4-5

Getting Started with Electronic Messaging

Exercise: Creating and Sending a Message
Use the Create (C) option to write a new message.
1

Enter the Create (C) option from the Electronic Messaging menu,
and press RETURN:
C <RETURN>
Electronic Messaging displays a new screen, prompting you for
information. The cursor is at the first TO field.

Enter the username of the person you want to send the message to.
This is usually that person's Surname (last name). In this exercise,
you are sending a message to yourself so enter your username and
press TAB. For example:
JONES <TAB>
The cursor moves to the first CC field. This has the same function
as the CC list in a written message. It means that you can send
carbon copies of the message to other ALL-IN-1 users.

Press TAB to show that no copies of this message are to be sent to
other users.
The cursor moves to the Subject field.

Enter the subject of the message and press RETURN:
Electronic Messaging Exercise <RETURN>
Type a message. For example, type:
In this exercise I will create MH first Message. This will be the
basis of the reMaining exercises in this chapter. I will send it,
receive it, forward it, file it, and finallH delete it.

When you are typing a message, you can use all of the features of
the ALL-IN-1 Editor. For example, there is no need to press
RETURN at the end of each line. The ALL-IN-1 Editor
automatically wraps your text, beginning a new line whenever
necessary. (See the Word and Document Processing chapter in this
book for an introduction to some of the features of the ALL-IN-1
Editor.)

4-6

Getting Started with Electronic Messaging
5

Press EXIT to file the message.
ALL-IN-1 displays the Electronic Messaging menu. The subject of
the message and the name of the folder it is filed in appear on the
Electronic Messaging menu. The author of the message, the date on
which the message was last modified, number and status of the
message are also displayed in the current item block. Electronic
Messaging automatically files new messages in the Created folder.

Enter the Send (S) option from the Electronic Messaging menu, and
press RETURN:
S <RETURN>
ALL-IN-1 sends the message, and displays a confirming message at
the bottom of the screen. You will also be informed that you have
received new mail.

You have created and filed a new message, and you have sent the message
you created. A copy of the message you sent is in your Outbox folder.
Because you sent the message to yourself, the copy you received is in your
Inbox folder.

Exercise: Reading a Message
Use the Read new mail (RN) option to read the message in your Inbox
folder. The Inbox folder contains all of the messages that you have received
but not yet read. If there is more than one message in the Inbox folder, the
Read new mail option displays the message that arrived first.
1

Enter the Read new mail (RN) option from the Electronic
Messaging menu, and press RETURN:
RN <RETURN>
The message you sent appears on the screen for you to read.

Press RETURN to return to the Electronic Messaging menu.

As soon as you use the Read new mail option, Electronic Messaging
transfers the message from the Inbox folder to the Read folder.

4-7

Getting Started with Electronic Messaging

Exercise: Forwarding a Message
Use the Forward (F) option to forward the current message to another
ALL-IN-1 user. The current message is the message you have just read.
Follow the steps below to forward the message.
1

Enter the Forward (F) option from the Electronic Messaging menu,
and press RETURN:
F <RETURN>
ALL-IN-1 displays the Forwarding Message Header form for you to
complete.

Enter the username of the person you are forwarding the message
to. You must enter the username of another ALL-IN-1 user you
know.
For example:
ROBERTS <TAB>
The cursor moves to the first CC field.

Press TAB to show that no copies of this message are to be sent to
other users.

Enter the subject of the message, and press RETURN. For example,
enter:
Forwarding Message Exercise <RETURN>

ALL-IN-1 asks you if you want to add a cover note. Type Y (Yes)
and press RETURN:
Y <RETURN>
ALL-IN-1 displays a form on which you enter the text of the cover
note. For example, type:
Here is M~ first Message. I have learned how to create, send, and
receive a Message. Now, I aM learning how to forward it to another
ALL-IN-1 user.

4-8

Getting Started with Electronic Messaging
6

Press EXIT.
Electronic Messaging files the cover note and the original message
in the Created folder. The title in the current item block is now
Forwarding Message Exercise.

Enter the Send (S) option from the Electronic Messaging menu, and
press RETURN:
S <RETURN>
Electronic Messaging displays a confirming message and returns
you to the Electronic Messaging menu.

You have created a cover note for a message and forwarded that message to
another user. The original message and the cover note were sent as a single
message. A copy of the entire message is now filed in your Outbox folder.

Exercise: Using the Index Options
The Index options in Electronic Messaging enable you to create indexes of
sets of messages. Four of these options create an index of all the messages
in one of the mail folders: Inbox, Read, Created, and Outbox folders. These
options are very useful if you cannot remember what you have called a
particular message.
Use the Index of Outbox option to select a message.
1

Enter the Index of Outbox (IO) option from the Electronic
Messaging menu:
IO <RETURN>
An index of all the messages in the Outbox folder is displayed and a
pointer (the > symbol) is positioned next to the first message in the
folder.

Move the pointer, using the arrow keys, to point to the second
message.

To place the message in the current item block in the Electronic
Messaging menu press GOLD FILE. Electronic Messaging places
you back at the Electronic Messaging menu and the message you
were pointing to is shown in the current item block.

4-9

Getting Started with Electronic Messaging

You have selected a message using the Index of Outbox option. You can
now work with the message using any of the options you have used in
previous examples.

Exercise: Filing a Message
Electronic Messaging uses four folders to file messages automatically;
namely the Inbox, Read, Created, and Outbox folders. You can create your
own folders so that you can file messages according to your own needs. To
create a folder in which to file the message that you read and forwarded:
1

Enter the Index of Read Messages folder (IR) option from the
Electronic Messaging menu, and press RETURN:
IR <RETURN>
ALL-IN-1 displays the messages that are in the Read folder; there
should only be one. Press GOLD FILE to select this document. As
this is the message you were pointing to, pressing GOLD FILE
makes this message the current message automatically.
Note that if you do have more than one message in the folder,
ALL-IN-1 displays a numbered index of all the messages in the file.
Move the cursor to the message you want to work with and press
GOLD FILE.
ALL-IN-1 displays the Electronic Messaging menu, with the
message you were pointing to as the current message.

Press NEXT SCREEN to display the additional menu options. Enter
the File Message (FM) option and press RETURN:
FM <RETURN>
ALL-IN-1 displays the subject of the message and the title. You can
change the title to whatever you want, or leave it as it is. In this
exercise, accept the title that is given.

ALL-IN-1 asks you to supply the name of the folder in which to file
the message. Enter a folder name and press RETURN. In this
exercise create a folder called Newfolder. Type:
Newfolder <RETURN>
You are returned to the Electronic Messaging menu and are
informed that the document has been filed in your File Cabinet.

4-10

Getting Started with Electronic Messaging

You have just created a new folder and filed a copy of the current message
in it. The original message remains the same.

Exercise: Deleting a Message
If you have been through all of the exercises in the Electronic Messaging
section, you should have two messages in the Outbox folder, one message in
the Read folder, and one message in Newfolder. To delete the copy that you
filed in Newfolder, you first need to select it as the current message.
1

Enter the Select (SEL) option from the Electronic Messaging menu,
and press RETURN:
SEL<RETURN>
Electronic Messaging displays three fields in the bottom half of the
screen. The cursor is at the Title field.

Enter the title of the message, and press PREV FIELD. You do not
need to type in all of the title, just enough for it to be recognized.
For example, if you gave the message you created the title
Electronic Messaging Exercise, you could just enter:
Electronic< PREV FIELD>
The cursor moves to the Folder field.

Enter the name of the folder that contains the message that you
want to delete, and press RETURN. In this exercise, the message
you want to delete is in Newfolder.
Newfolder< RETURN>
You need to complete only these two fields to select the message.
When you press RETURN, ALL-IN-1 displays the Electronic
Messaging menu, showing the message that you have just selected
as the current message in the current item block.

Enter the Delete (D) option from the Electronic Messaging menu,
and press RETURN:
D<RETURN>

4-11

Getting Started with Electronic Messaging

ALL-IN-1 prompts you to confirm that you do want to delete the
message. Enter Y (Yes) and press RETURN. This deletes the
message. Electronic Messaging displays a confirming message at
the bottom of the screen.
If you select the wrong message for deletion, enter N (No) when
ALL-IN-1 asks if you want to delete the message. This prevents the
message from being deleted.

You have just done two things. Firstly, you used the Select option to get a
message from its folder and make it the current message. Secondly, you
used the Delete option to delete the current message.

Where To Go from Here with Electronic Messaging
You have completed the Electronic Messaging chapter. You now know how
to create and send your own messages to other ALL-IN-1 users. You know
how to read the messages that other users send you, and how to forward,
file, and delete messages.
Electronic Messaging has many other features to make your tasks easier.
You can also:
•

Specify a date and time for a message to be sent, by using the Defer
option on the Electronic Messaging menu - continued (1).

•

Have your messages rerouted to another account, by using the Auto
forward option on the Electronic Messaging menu - continued (2).

•

Send an automatic reply to incoming messages, by using the Auto
reply option on the Electronic Messaging menu - continued (2).

•

Use distribution lists to address your messages to a number of users.
Select the Distribution list management option from the Electronic
Messaging menu - continued (2) to do this.

•

Use nicknames to address messages, by selecting the Nickname
management option from the Electronic Messaging menu continued (2).

See the ALL-IN-1 User's Reference for information and instructions on all
these features, or if you want more information about the features these
exercises have covered.

4-12

Getting Started with ALL-IN-1

Forms
ALL-IN-1 communicates with you through a series of forms displayed on
the terminal screen. You saw the primary type of form in ALL-IN-1, the
menu form, when you looked at the Main menu and some of the subsystem
menus.
ALL-IN-1 uses several types of forms. You will learn more about some of
them in the exercises later in this book, but, for a brief introduction (and
for quick reference later), the forms are:
Menu

Lists subsystem options and provides
access to those options

Entry

Contains fields into which you enter
information about the operation you
require

Index

Contains fields in to which you enter
information about an item you want
to retrieve from the File Cabinet

Text
(editor)

The blank "pad of paper" you use when
you create and/or modify documents or
mail messages

The ALL-IN-1 File Cabinet
ALL-IN-1 organizes and stores your documents and other items in a section
of its memory called the File Cabinet. Use the ALL-IN-1 File Cabinet much
as you would use an ordinary file cabinet (Figure 2-4):
•

To store documents and mail messages

•

To organize items according to subject

•

To cross-file and refile items

•

To file duplicates of items

•

To update document information

2-11

Getting Started with ALL-IN-1

•

To list indexes of items filed

•

To maintain and discard files

The ALL-IN~l File Cabinet organizes and· stores items you create by the
index information you provide. As you saw briefly earlier in this chapter,
index information consists of:
• · A folder name, which you provide
•

A title, which you provide

•

A unique number, assigned automatically by ALL-IN-1

•

One or more keywords, which you provide as a quick reminder of
the contents of your document (optional)

You use the index information to retrieve or manipulate items in your File
Cabinet.
ALL-IN-1 uses the File Cabinet in every subsystem, so you will learn more
about the File Cabinet and practice using the ALL-IN-1 File Cabinet
features in the chapters and exercises ahead.

2-12

Getting Started with ALL-IN-1

FILE CABINET

RE5561

Figure 2-4

ALL-IN-1 File Cabinet

Help
Help is available to you at all times, no matter what you are doing in
ALL-IN-1. Some sources of help on ALL-IN-1 are:

Help key (HELP)

•

Training option

•

ALL-IN-1 User's Reference

•

The glossary in this book

•

System messages and prompts

2-13

Getting Started with ALL-IN-1

Complete the exercises below to practice getting Help and to take a look at
the training courses.
For more information on how to use the Help facility, type the word Help
at any subsystem menu and press RETURN.

Exercise: Using the Help Key
HELP is the all-purpose source of help on ALL-IN-1. You can press HELP
at any time to display help messages on your screen.
To get Help about the Main menu:
1

Press the HELP key, from the main menu:
<HELP>
ALL-IN-1 displays Help information about the Main menu.

Press RETURN to see the list of related topics:
<RETURN>

Press EXIT to return to the Main menu:
<EXIT>

Exercise: Using the Training Option
ALL-IN-1 comes with a training course, which teaches you how to do
simple tasks first, and then quick ways of doing them. The course has a
group of lessons for getting started and also a group of lessons for each of
the major subsystems.
The Getting Started lessons are:
•

Introduction to ALL-IN-1 training

•

Introduction to ALL-IN-1 menus

•

Overview of ALL-IN-1

•

Using menus

•

Getting help

•

Filling in forms

2-14

Getting Started with ALL-IN-1

Try the Getting Started lessons first, by using the Training (TR) option on
the Main menu.
To follow the Introduction to Training lesson:
1

Display the Main menu; enter MAIN then press RETURN.
MAIN <RETURN>

Enter the Training option (TR) and press RETURN:
TR <RETURN>
ALL-IN-1 displays the Training menu.

Enter the Introduction to Training (IT) option from the Training
menu and press RETURN:
IT <RETURN>
ALL-IN-1 takes you through the Introduction to Training lesson.

To take other lessons, enter the appropriate options from the
Training menu.

When you have taken enough lessons for now, press EXIT to return
to the Main menu.
<EXIT>

When you are confident and ready to learn some specifics on a subsystem,
try some lessons on that subsystem, by entering the Training (TR) option
from that subsystem menu. For example, there are lessons on:
•

Electronic Messaging. These lessons teach you how to select
messages, send them, and so on. There is also a lesson that teaches
you how to use indexes.

•

Word and Document Processing. These lessons teach you about
working with documents from the Word and Document Processing
menu.

•

File Cabinet. These lessons teach you the different ways of filing
documents, to make finding them again easier.

2-15

Getting Started with ALL-IN-1

•

WPS-PLUS Editor. These lessons teach you about the word
processing facilities, so that you can write and correct documents
quickly. To use these lessons:
1

Edit a document. (See the chapter on word and document
processing for details.)

Press GOLD MENU to display the WPS-PLUS Editor menu.

Enter TR to display the Training menu.

To leave a lesson before you have finished it:
Press GOLD EXIT LESSON.

System Messages
ALL-IN-1 displays messages, prompts, and error messages on the bottom line
of the screen.
•

Messages give you information about what task ALL-IN-1 is
currently performing. For example:
Creating new docuMent ...

•

Prompts ask you to respond when ALL-IN-1 needs more information
to complete a task. Generally you respond by typing Y (Yes) or N
(No). For example:
Do ~ou reall~ want to delete all docuMents in the Wastebasket CY/Nl ?

•

If you make a mistake when selecting a menu option or when

responding to a prompt, ALL-IN-1 displays an error message. Some
error messages tell you how to correct- your mistake. For example:
Invalid choice - re-enter

Getting Out of ALL-IN-1
When you have finished using ALL-IN-1, log out to leave ALL-IN-1 and
return to the VAX/VMS computer system.

2-16

Getting Started with ALL-IN-1

To log out of ALL-IN-1:
1

Press EXIT to return to the Main menu or any one of the subsystem
menus:
<EXIT>
ALL-IN-1 displays the Main menu or a subsystem menu.

Enter the Exit option and press RETURN:
EX <RETURN>
ALL-IN-1 displays the date and time you logged out. When the$
prompt is displayed on your screen, you are back in the VAX/VMS
operating system.

Remember to use the glossary in this book for quick reference, and to select
the ALL-IN-1 Help options for additional practice and guidance.
For more information, refer to the ALL-IN-1 User's Reference.

2-17

3
Getting Started with Word and
Document Processing

With the ALL-IN-1 Word and Document Processing subsystem, you prepare,
correct, change, save, retrieve, and print documents using the ALL-IN-1
options highlighted in Figure 3-1.
The exercises in this chapter show you how to:
•

Enter the Word and Document Processing subsystem

•

Create a document

•

Type text in a document

•

File a document in your File Cabinet

•

Select a document from your File Cabinet

•

Edit a document

•

Read a document

3-1

Getting Started with \Nord and Document Processing

RE5562

Figure 3-1

Word and Document Processing Overview

The first time you work through the exercises, follow each instruction
carefully. Each step depends on the preceding steps. Entries you make at
your terminal are printed in red.
Remember to use HELP and to refer to the ALL-IN-1 User's Reference. You
can also select the Training option from any menu. This takes you through
the process of creating and editing documents step-by-step.

The Word and Document Processing Subsystem Options
The exercises in this chapter take you through Word and Document
Processing, using the following options from the Word and Document
Processing menu:

3-2

Getting Started with Word and Document Processing

Create

To create a document or folder

Select

To take a document from your File Cabinet
and place it in the current item block

Edit

To make changes to a document

Read

To read a document from your File Cabinet

The exercises in this chapter (and throughout the book) all assume that
you have WPS-PLUS set as your editor. It is also possible to use WPS or
EDT as your editor in ALL-IN-1; for information on WPS refer to ALL-IN-1
User's Reference, and for information on EDT refer to the appropriate EDT
manual.

Exercise: Entering the Word and Document Processing Subsystem
Beginning from the Main menu:
1

Enter the Word and Document Processing (WP) option and press
RETURN:
WP <RETURN>

ALL-IN-1 displays the Wor4 and Document Processing menu
(Figure 3-2).

3-3

Getting Started with \t\brd and Document Processing

Ero! Browne

Wed 12-Jul-1989
Word and DocuMent Processing

SEL Select

Folder:
Ti tie:

c
R
I
RI

Create
Edit
Delete
Print
Read
Index
Recal I index

Send

E
D
p

Date:
NuMber:

Modified on:
Status:

FC File cabinet
DT DocuMent transfer
UD User defined processing
TR

Training

Enter option and press RETURN,
or press NEXT SCREEN for More options

Figure 3-2

(More ... )

Word and Document Processing Menu

Creating a Document
Use the Create (C) option on the Word and Document Processing menu to
create a document and a folder in your File Cabinet.
If you make an error which you cannot correct, press EXIT until ALL-IN-1
displays the Main menu, and start again.

When you enter the Create option, ALL-IN-1 displays the Creating New
Document form. After you complete the form and press RETURN, you can
type in the text of your document. When you finish the document,
ALL-IN-1 files it in your File Cabinet. Later, you can get the document and
edit, delete, print, read, or mail it.
The sections and exercises that follow tell you how to edit and read a
document that you have created. For information on the other options
available from the Word and Document Processing menu, refer to the
ALL-IN-1 User's Reference.

3-4

Getting Started with V\lord and Document Processing

The Creating New Document Form
The Creating New Document form is one of several ALL-IN-1 entry forms.
Entry forms contain fields into which you enter information. ALL-IN-1 uses
that information to perform a specific operation, in this case, to create a
document.
The Creating New Document form contains three fields:
•

Folder

Title

•

Keywords

By completing the Creating New Document form, you create the
information that identifies your document within your File Cabinet.
ALL-IN-1 adds a unique number to this information, and displays the
information in the current item block after you file your document.
Use the entry form keys to move between ALL-IN-1 entry form fields, and
to complete these fields. Table 3-1 ·describes the main entry form keys.

DECLIT AA VAX KX94A
ALL-IN-1 getting started

3-5

Getting Started with V\brd and Document Processing

Table 3-1

Entry Form Main Keyboard Keys

Press

LEFT ARROW

Move the cursor one character to the left

RIGHT ARROW

Move the cursor one character to the
right

UPARROW

Move the cursor to the line above

DOWN ARROW

Move the cursor to the line below, which
may be part of the same field or another
field

RETURN or GOLD FILE

Complete a form

DELETE

Delete the character to the left of the
cursor

ERASE LINE

Clear an entire field entry

TAB

Move the cursor to the next field

PREV FIELD

Move the cursor to the previous field

SPACEBAR

Erase the character the cursor is on

Exercise: Creating a Document
To create a document and a folder in your File- Cabinet, follow the steps
below.
If you make an error which you cannot correct, press EXIT until ALL-IN-1
displays the Word and Document Processing menu, and begin again from
step 1.
1

Enter the Create (C) option from the Word and Document
Processing menu and press RETURN:
C<RETURN>
ALL-IN-1 displays the Creating New Document entry form. The
cursor is in the Title field.

3-6

Getting Started with V\lord and Document Processing
2

Enter the following title:
PRODUCT ANNOUNCEMENT

Press UP ARROW to move the cursor to the Folder field and enter
the following folder name:
Exercises

Press TAB twice to move the cursor to the Keywords field, and
enter the following keyword:
Practice

Press RETURN to indicate that the form is complete:
<RETURN>
ALL-IN-1 displays a screen for you to type your text on.

Note that the Keywords field is optional. Therefore, it is not necessary for
you to enter information in to this field.
You have just created a folder in your File Cabinet entitled Exercises.
Within that folder you created a document entitled PRODUCT
ANNOUNCEMENT, and you assigned the keyword Practice to your
document.
If you give your documents and folders meaningful titles, it is much easier

tb organize and retrieve them from your File Cabinet later.

Entering Text
After you complete the Creating New Document form, you enter the
WPS-PLUS editor. There are two lines at the top:
•

The dashed line with TOP in the middle indicates the beginning of
the document.

•

The next line is the ruler. The L and R show the left and right
margin settings. The text you type stays between the L and R. The
Ts are tab settings at every eighth character position.

Neither of these lines appear in the printed document.

3-7

Getting Started with Word and Document Processing

Exercise: Typing and Filing the Document
Type the document as shown below. Press RETURN and TAB only as
indicated. When you get to the sentence which begins Galaxy Games, Inc.,
do not press RETURN at the end of the line as you would on a typewriter
as there is an auto-wrap facility in WPS-PLUS.
---------------------------~------- TOP----------------------------------------L-------T-------T-------T-------T-------T-------T-------T-------T-------T-----RPRODUCT ANNOUNCEMENT <RETURN>
<RETURN>
DepartMent:<TAB>Sales <RETURN>
Date:<TAB><TAB>Ma~ 1987<RETURN>
<RETURN>
<RETURN>
Galax~ GaMes, Inc. toda~ announced a new product that represents a
Major breakthrough in video gaMe technolog~. With the new ALL GALAXY
VIDEO BLASTER, Galax~ GaMes has once again revolutionized the video
gaMe Market. The new Blaster converts ordinar~ video receivers to
high resolution, three-diMensional units, at a low cost and with eas~
installation. <RETURN>
<RETURN>
Galax~ GaMes also announced a new line of video gaMes designed
specificall~ for the AGVB. AMong the developers for the new line are
several naMes faMiliar to videophiles around the world. Zeke
Spitbrook, Charlotte Field, and Red England also created
IMprobabilit~, the custoMizable video gaMe that last ~ear sk~rocketed
Galax~ to the center of the video gaMe universe.

3-8

Getting Started with Word and Document Processing

After you type it, the document looks like this on your screen:
----------------------------------- TOP ---------------------------------------L-------T-------T-------T-------T-------T-------T-------T-------T-------T-----RPRODUCT ANNOUNCEMENT
Deparhlent:
Date:

Sales
Ma~ 1987

Galax~ GaMes also announced a new line of video gaMes designed specificall~
for the AGVB. AMong the developers for the new line are several naMes faMiliar
to videophiles around the world. Zeke Spitbrook, Charlotte field, and Red
England also created IMprobabilit~, the custoMizable video gaMe that last ~ear
sk~rocketed Galax~ to the center of the video gaMe universe.

\Nord Wraps
When you typed the first sentence and came to the right margin,
WPS-PLUS automatically moved the word breakthrough to the next line.
When a word is too long to fit on the current line, WPS-PLUS moves it to
the next line. This is called wrapping the word.

Filing the Document
To file the document:
Press EXIT.
ALL-IN-1 files the document in your Exercises folder in your File Cabinet,
and returns you to the Word and Document Processing menu.
NOTE: If you press EXIT after editing a document, WPS-PLUS overwrites
any previous version of the document you had created.

3-9

Getting Started with \Abrd and Document Processing
If you want to exit from your document without saving the text you have
entered, press CANCEL. WPS-PLUS then displays a prompt asking if you
really want to exit without saving your text. If you type Y or YES and
press RETURN, WPS-PLUS returns you to the Word and Document
Processing menu without saving the text you just entered; the document
information you entered on the Creating New Document form is also not
saved.
If you press CANCEL after editing a document that was already created,
WPS-PLUS does not save your edits, but the earlier version of the
document remains in the ALL-IN-1 File Cabinet.

Creating Another Document
For more practice, and to provide an additional document for use later in
these exercises, create a folder and a document. The following exercises
show you how to do this.

Exercise: Creating Another· Document
1

Follow the steps in Exercise: Creating a document, to create a
document, using the following information:
Folder:

Reports

Title:

March Status Report

Keywords: Practice
Remember to clear the folder name EXERCISES before entering the
new folder name, REPORTS.
To clear a field on an entry form move the cursor to that field and
press ERASE LINE.
2

3-10

Follow the steps in Exercise: Typing and Filing the Document, to
create this document:

Getting Started with \Abrd and Document Processing

----------------------------------- TOP ---------------------------------------L-------T-------T-------T-------T------~T-------T-------T-------T-------T-----R-

To:

FroM:
Date:

All Groups
Sand~ Sanderson
Apri 1 4, 1987

MONTHLY STATUS REPORT - MARCH 1987
In short, it has been a productive and rewarding Month. Sales were up 50/. -that was an increase of 1600 units since Februar~, for a total of 4000 units
this Month alone. This in part reflects advance sales of the new
three-diMensional All Galax~ Video Blaster and the powerful proMotion of our
advertising and sales staff, but ~ou were the ones who Made it all possible.
M~

thanks and congratulations to all of ~ou.

Remember to press EXIT to file the document.

Later in this book, you will use this document to practice using some
special ALL-IN-1 features (including using the Desk Calculator to correct
the figures).
You will now learn how to select documents from the· File Cabinet and how
to search for and get a list of the documents in your File Cabinet.

Selecting a Document
You use the Select (SEL) option on the Word and Document Processing
menu to get a document (or other item) from your File Cabinet.
Note that ALL-IN-1 displays the index information of the last document you
worked on, March Status Report, in the current item block on the Word and
Document Processing menu. Thus, March Status Report is the current
document.
You must select a document, making it the current document, before you
can work on it.
•

If the current document displayed is the document you want to
work on, you can edit, print, delete, read, or send it by entering the
appropriate option from the Word and Document Processing menu

3-11

Getting Started with \f\ibrd and Document Processing

•

If the current document displayed is not the document you want to

work on, you can use the Select option and complete the Current
Document form to make the document you want the current
document

The Selecting Current Document Form
The Selecting Current Document form is an entry form similar to the
Creating Document entry form you completed earlier. The only difference is
that you do not have to enter information in all the fields on the Selecting
Current Document form. For example, if you:
•

Enter the folder name and document title. ALL-IN-1 provides the
document number.

•

Enter the document number only. ALL-IN-1 provides the folder
name and the document title.

•

Enter the document title only. ALL-IN-1 provides the other
information if it is the only document in your File Cabinet with
that title.
I

Until you become more familiar with ALL-IN-1, it is a good idea to enter as
much information as possible on the Selecting Current Document form.

Exercise: Selecting a Current Document
To select a document:
1

Enter the Select (SEL) option from the Word and Document
Processing menu and press RETURN:
SEL <RETURN>
ALL-IN-1 displays the Selecting Current Document form, with the
cursor positioned in the Title field. The folder name from the
document you last worked on is displayed in the Folder field, in this
case, Reports.

Enter the title of the document you want to get from your File
Cabinet:
Product Announcement

3-12

5
Getting· Started with File Cabinet
Management

In the exercises in this chapter, you will use the ALL-IN-1 File Cabinet
Management options highlighted in Figure 5-1.
The· File Cabinet Management subsystem lets you store the documents,
messages, and other items you create, send, receive, and save while using
the ALL-IN-1 subsystems. This chapter shows you how to use the File
Cabinet Management options to:
•

Refile a document

•

Copy a document

•

Empty the Wastebasket folder

5-1

Getting Started with File Cabinet Management

SEL
Select

MCD
Make Copy of
Document

RFD
Refile
Document

I
Index

EW
Empty the
Wastebasket

RE5566

Figure 5-1

File Cabinet Management Overview

Be sure to complete each step in the exercises before going on to the next.
Entries you make at your terminal are printed in red. Remember that help
is always available by pressing HELP.
Before you begin, be sure you are logged in to ALL-IN-1, with the Main
menu displayed on your screen. If you need help logging in, go to the
Getting Started with ALL-IN-1 chapter in this book.

The File Cabinet Management Subsystem Options
The exercises in this chapter will take you through the basics of File
Cabinet Management, using the following options from the File Cabinet
menu:
Select

To select an existing item from the File Cabinet and
place it in the current item block

Make copy of To copy the current document and file it with new
document
index information

5-2

Getting Started with File Cabinet Management
Refile
document

To move the current document from the current folder
to a new folder

Empty
wastebasket

To permanently remove deleted documents from the
Wastebasket folder

To learn about the other File Cabinet options, see the chapter on the File
Cabinet in the ALL-IN-1 User's Reference, or enter the Training option from
the File Cabinet menu.

Entering the File Cabinet Management Subsystem
From the ALL-IN-1 Main menu:
1

Press NEXT SCREEN:
<NEXT SCREEN>
ALL-IN-1 displays additional menu options.

Enter the File Cabinet Management (FC) option and press
RETURN:
FC <RETURN>

ALL-IN-1 displays the File Cabinet menu (Figure 5-2).

5-3

Getting Started with File Cabinet Management

Sarah Toop

Hon 20-Nov-1989
File Cabinet

SEL

Select

Folder:
Title:
Date:
NuMber:

Print index

RFD
XFD
HCD
CD

Refile docuMent
Cross-file docuMent
Hake cop~ of docuMent
Convert docuMent

RH Refile folder
XH Cross-file folder
HCF Hake cop~ of folder
DF Delete folder

U
L

Update index inforMation
Locate docuMent

EW
FCO

EMpt~ the wastebasket
File cabinet reorganization

Scratch pad

Training

Modified on:
Status:

Enter option and press RETURN,
or press NEXT SCREEN for More options

Figure 5-2

(More ... )

File Cabinet Menu

Copying a Document
When you copy a document, ALL-IN-1:
•

Makes a copy of the original document

•

Assigns a new document number to the copy

•

Leaves the original document's title and keywords on the copy

•

Files the copy in the folder you create or specify

•

Leaves the original document in its original folder

If you completed the exercises in the Word and Document Processing
chapter of this book, you currently have two folders that look like the
BEFORE picture in Figure 5-3. In this exercise, you copy your Product
Announcement document and file the copy in your Reports folder. When you
complete this exercise, your folders will look like the AFTER picture in
Figure 5-3.

5-4

Getting Started with File Cabinet Management
Note that the document numbers in the figure may not correspond to your
actual document numbers, but have been included to help illustrate the
procedure.
BEFORE Copying a Document

Exercises folder

Reports folder

(#1) Product
Announcement

(#2) March Status
Report

AFTER Copying a Document

Exercises folder

Reports folder

(#1) Product
Announcement

(#2) March Status
Report
(#3) Product
Announcement
RE5567

Figure 5-3

Copying a Document

Exercise: Making a Copy of a Document
To copy your Product Announcement document, follow the steps below.
If you make an error which you cannot correct, press EXIT to return to the

File Cabjnet menu, and start again.
1

Enter the Select (SEL) option from the File Cabinet menu, and
press RETURN:
SEL <RETURN>
ALL-IN-1 displays the Selecting Current Document form.

5-5

Getting Started with File Cabinet Management
2

Enter the index information from your document as follows,. and
press RETURN (it is not necessary to enter the document number):
Folder: EXERCISES
Title: Product Announcement <RETURN>

ALL-IN-1 displays the File Cabinet menu, with the new current
document index information displayed in the current item block.
3

Enter the Make copy of document (MCD) option and press
RETURN:
MCD <RETURN>
ALL-IN-1 displays the Making Copy of Document form. The Title
field lists the title of the current document.

Enter the name of the folder in which you want to. file the copy of
your document, in this case Reports, and press RETURN. (At this
point, you could also give the document a new title by changing the
title on the Making Copy of Document form.)
Reports <RETURN>
ALL-IN-1 creates a copy of your Product Announcement document,
assigns a new number to the copy, and files it in your Reports folder.
The original document remains in its original folder.

Refiling a Document
When you refile a document, ALL-IN-1:
•

Removes the document from its original folder

•

Files it in a folder you create or specify

•

Leaves the original document number, title, and· keywords on the
document

If you completed the exercise above, your folders currently look like the
BEFORE picture in Figure 5-4. When you complete this exercise, your
folders will look like the AFTER picture in Figure 5-4.

Note that the document numbers in the figure may not correspond to your
actual document numbers, but have been included to help illustrate the
procedure.

5-6

Getting Started with File Cabinet Management

BEFORE Refiling a Document

Exercises folder

Reports folder

(#1) Product
Announcement

(#2) March Status
Report
(#3) Product
Announcement

AFTER Refiling a Document

Exercises folder
(#1) Product
Announcement

Reports folder
(#3) Product
Announcement

Practice folder
(#2) March Status
Report

RE5568

Figure 5-4

Refiling a Document

Exercise: Refiling a Document
Your March Status Report document in your Reports folder should be the
current item for this exercise. If it is not currently displayed in the current
item block, follow steps 1, 2, and 3 in Exercise: Copying a Document,
substituting the appropriate folder name and document title.
If you make an error which you cannot correct, press EXIT to return to the
File Cabinet menu, and start again.

To refile your document:
1

Enter the Refile document (RFD) option from the File Cabinet menu
and press RETURN:
RFD <RETURN>
ALL-IN-1 displays the Refiling Document form.
the title of the current document.

The Title field lists

5-7

Getting Started with File Cabinet Management
2

Enter Practice as the new folder name, and press RETURN:
Practice <RETURN>
ALL-IN-1 prompts you if you wish to create a new folder. Enter Y
(Yes), and press RETURN.
ALL-IN-1 moves March Status Report out of your Reports folder and
refiles it in the new folder you have created entitled Practice. The
document keeps the same title, keywords, and document number,
but has a new folder name. (If you want to re-name the document,
however, you can do so by changing the title on the Refiling
Document form.)

The ALL-IN-1 Wastebasket
When you delete documents, ALL-IN-1 does not permanently remove them
from your File Cabinet, but instead files them in a special folder called
Wastebasket. You can:
•

List the documents in your Wastebasket folder

•

Retrieve the documents from your Wastebasket folder and refile
them, keeping their original titles and document numbers

•

Permanently delete them by emptying the Wastebasket

You will learn how to do all of the above in the following exercises.

NOTE: Your ALL-IN-1 administrator may purge all Wastebasket folders
routinely. Check with your administrator for the purge schedule.

Indexing the wastebasket
The following exercise shows you how to use the Index option from the
Word and Document Processing menu to see an index of documents in your
Wastebasket folder.
You can also display an index of the documents in your Wastebasket folder
using the same options and features you use to display an index of the
documents in any of your ALL-IN-1 folders: FIND, the Arrow keys, the
Print index option, and the Locate Document menu. See the chapter on
combining ALL-IN-1 features in this guide and the ALL-IN-1 User's
Reference for more information about these features.

5-8

Getting Started with File Cabinet Management

Exercise: Indexing Documents in the Wastebasket Folder
To create an index of documents in your Wastebasket folder, follow the
steps below.
If you make a mistake which you cannot correct, press EXIT to return to
the Word and Document Processing menu, and start again.
1

Enter MAIN then press RETURN to display the Main menu.
MAIN <RETURN>

Enter the Word and Document Processing (WP) option and press
RETURN:
WP <RETURN>
ALL-IN-1 displays the Word and Document Processing menu. (The
Index option also works from the File Cabinet menu, though it is
not listed among the options.)

Enter the Index (I) option and press RETURN:
I <RETURN>
ALL-IN-1 displays the Index of Documents form.

Enter Wastebasket in the Folder field and press RETURN:
Wastebasket <RETURN>
ALL-IN-1 lists the documents currently in your Wastebasket folder.

Press EXIT to return to the Word and Document Processing menu.

Retrieving a Document from the Wastebasket Folder
If you completed the exercises above in this chapter, your folders currently
look like the BEFORE picture in Figure 5-5. When you complete the
following exercise, your folders will look like the AFTER picture in Figure
5-5.

Please note that the document numbers in Figure 5-5 may not correspond
to your actual document numbers, but have been included to help illustrate
the procedure.

Getting Started with File Cabinet Management

BEFORE Retrieving a Document from the Wastebasket Folder

Practice folder

'M:lstebasket folder

(#2) March Status
Report

(#1) Product
Announcement
(#3) Product
Announcement

AFTER Retrieving a Document from the Wastebasket Folder

Practice folder

'M:lstebasket folder

Recover folder

(#2) March Status
Report

(#3) Product
Announcement

(#1) Product
Announcement

RE5570

Figure 5-5

Retrieving a Document from the wastebasket Folder

Exercise: Retrieving a Document from the Wastebasket Folder
To retrieve a document from the Wastebasket folder, follow the steps below.
If you make an error you cannot correct, press EXIT to return to the Word

and Document Processing menu and begin again.
1

Enter the Select (SEL) option from the Word and Document
Processing menu and press RETURN:
SEL <RETURN>
ALL-IN-1 displays the Selecting Current Document form.

Enter the title of the document to be retrieved from the
Wastebasket folder:
Product Announcement

5-10

Getting Started with File Cabinet Management

Enter Wastebasket in the Folder field and press RETURN:
Wastebasket <RETURN>
ALL-IN-1 displays the Word and Document Processing menu.

Enter the Refile document (RFD) option and press RETURN:
RFD <RETURN>
ALL-IN-1 displays the Refiling Document form.

Enter the name of the folder in which you want to file the
document you are retrieving. You may choose a folder that already
exists in your File Cabinet or create a new one. In this case, create
a new folder and press RETURN:
Recover <RETURN>
ALL-IN-1 removes Product Announcement from the Wastebasket
folder and refiles it in a new folder you created entitled Recover.

Emptying the Wastebasket Folder
When you empty the Wastebasket folder, ALL-IN-1:
•

Permanently removes the items filed in the Wastebasket folder from
your File Cabinet

•

Deletes the Wastebasket folder as well, and automatically creates a
new Wastebasket folder the next time you delete an item

NOTE: Documents deleted from the Wastebasket folder are permanently
deleted. You cannot retrieve these documents.
If you completed the exercises above in this chapter, your folders currently
look like the BEFORE picture in Figure 5-6. When you complete this
exercise, your folders will look like the AFTER picture in Figure 5-6.

Please note that the document numbers in Figure 5-6 may not correspond to
your actual document numbers, but have been included to help illustrate
the procedure.

5-11

Getting Started with File Cabinet Management

BEFORE Emptying the Wastebasket Folder

Practice folder

\M::Jstebasket folder

Recover folder

(#2) March Status
Report

(#3) Product
Announcement

( #1) Product
Announcement

AFTER Emptying the Wastebasket Folder

Practice folder

Rec()ver folder

(#2) March Status
Report

(#1) Product
Announcement

RE5571

Figure 5-6

Emptying the Wastebasket Folder

Exercise: Emptying the wastebasket Folder
To empty the Wastebasket folder and PERMANENTLY delete the items
filed in it, follow the steps below.
If you make an error you cannot correct, press EXIT to return to the File
Cabinet menu, and begin again.
1

Enter the Empty Wastebasket (EW) option from the File Cabinet
Management menu and press RETURN:
EW <RETURN>
ALL-IN-1 displays a prompt asking you to enter Y if you want to
continue to delete all documents in your Wastebasket folder.

Enter Y (Yes) and press RETURN:
Y <RETURN>
ALL-IN-1 empties your Wastebasket folder, permanently deleting all
documents contained within.

5-12

Getting Started with File Cabinet Management

Where To Go from Here with File Cabinet Management
You have learned the basics of manipulating your documents and
maintaining your File Cabinet, but the ALL-IN-1 File Cabinet Management
subsystem lets you perform many other tasks as well. For example:
•

Use the Make copy of folder option on the File Cabinet
Management menu to duplicate all the documents in a folder at
once

•

Use the Refile folder option on the File Cabinet menu to refile all
the documents in a folder at once

•

Use the Cross-file document and Cross-file folder options on the File
Cabinet menu to cross"reference a single document or the entire
contents of a folder into a second folder

•

Use the Delete folder option on the File Cabinet menu to delete the
entire contents of a folder

•

Use the Update index information option to change a document's
title and keywords

See the ALL-IN-1 User's Reference for information and instructions on all
these features, and for further information about the features discussed in
this chapter.

5-13

6
Getting Started with Desk
Management

This chapter takes you through the basics of the Desk Management
subsystem as highlighted in Figure 6-1.
The ALL-IN-1 Desk Management subsystem helps you organize your tasks
and workday efficie~tly and effectively. Through the Desk Management
subsystem, you have access to other subsystems designed to meet your
specific time and resource management needs.
In the exercises in this chapter, you will learn how to use the Desk
Management options to:

•

Solve some simple maths problems on the desk calculator

•

Create your own personal phone directory

•

Use the ALL-IN-1 phone directory

6-1

Getting Started with Desk Management

CA
Calculations

DC
Desk

Calculator

DIR
Directories

ALL
ALL-IN-1
User.;

PER
Per.;onal

RE5572

Figure 6-1

Desk Management Overview

The first time you work through the exercises, follow each instruction
carefully. Each step depends on the preceding step. Anything that you type
from your keyboard is printed in this book in red.
Before you begin, make sure you are logged in to ALL-IN-1. The ALL-IN-1
Main menu should be displayed on your screen. If you are not logged in,
go to the Getting Started with ALL-IN-1 chapter in this book.

The Desk Management Subsystem Options
As you will see in the following exercises, the organization of the Desk
Management subsystem differs slightly from the other subsystems you have
studied so far. Because of the number and variety of tasks you can perform
using the Desk Management options, each of the options on the Desk
Management subsystem menu has its own menu with its own list of options.
This chapter takes you through the basics of two of the Desk Management
options:
Calculations

To use the Desk Calculator

Directories

To create and maintain your Personal Phone directory
and to gain access to your Corporate directory and
the ALL-IN-1 Phone directory

6-2

Getting Started with Desk Management

See the Getting Started with Time Management chapter in this book to
learn about the Time Management option from the Desk Management
menu.
Refer to the ALL-IN-1 User's Reference for information about the options
not discussed in this book.

Entering the Desk Management Subsystem
To enter the Desk Management subsystem:
Enter the Desk Management (DM) option and press RETURN:
DM <RETURN>
ALL-IN-1 displays the Desk Management subsystem menu (Figure 6-2).

Ja~ne

S1i1ith

Thu 22-Jun-1989
Desk Manage1i1ent

Calculations

Ti1i1e 1i1anage1i1ent

DIR

Directories

Enter option and press RETURN

Figure 6-2

Desk Management Menu

6-3

Getting Started with Desk Management

Entering the Calculations Subsystem
To enter the Calculations subsystem:
Enter the Calculations (CA) option and press RETURN:
CA <RETURN>
ALL-IN-I displays the Calculations menu (Figure 6-3).

Ben Wright

Tue 15-Aug-1989
Calculations

Desk Calculator

Training

Enter option and press RETURN

Figure 6-3

Calculations Menu

Using the Desk Calculator
Use the Desk Calculator option to add, subtract, multiply, divide, and to
perform the other tasks you usually do on a simple electronic calculator.
When you select the Desk Calculator option from the Desk Management
menu, ALL-IN-1 displays the Desk Calculator form (Figure 6-4).

6-4

Getting Started with Desk Management

Desk Calculator

c
E

Clear
Clear entr~

Meiiior~

Multipl~

*
I
R
F
A

GOLD H

Divide
Exponentiation
Square Root
Evaluate ForMula
Absolute Value
Nearest Integer
Set DeciMal Places
Help

ForMula Functions:
TrigonoMetric:
(in radians)

Figure 6-4

A
B

GOLD Q

c
x

Displa~

Leave Desk Calculator

LOG
LOGE

ABS
INT

DEG
RAD

SIN
ASIN

cos

TAN
ATAN

ACOS

FAC
SQRT

MOD
=
0

Desk Calculator Form

The Desk Calculator form shows:
•

The Calculator Functions area, describing the special calculation
functions located on the main keyboard

•

The Formula Functions area, listing the mathematical functions
available

•

The Keypad Layout, displaying the keypad keys

•

The Display registers and Memory registers area, where ALL-IN-1
displays the numbers you enter

Using the Desk Calculator to solve simple mathematical problems is
straightforward and easy - you just enter the numbers and function keys
in the same order as you would if you were writing them down. For
example, to add numbers, you press the following keys on the keypad:

6-5

Getting Started with Desk Management

8
ALL-IN-1 calculates and displays the answer: 11
The other keys that you use to operate the Desk Calculator are very
similar to the keys on a standard electronic calculator (Table 6-1).
Table 6-1

Desk Calculator Keys

Use

Press

Clear

Delete all entries and cancel the
current operation

Clear Entry

Delete only the last entry or current
calculator entry

Set Decimal
Places

Change the number of displayed
decimal places

Leave Desk
Calculator

QUIT
CALCULATOR

End the session and return to the
previous menu

Some other hints for using the desk calculator:
•

Do not press RETURN after making entries on the desk calculator.

•

Both ENTER on the keypad and = on the main keyboard perform
the "equals" or "totals" function.

•

By following a few simple rules, you can chain problems together.
For example, you can subtract and then multiply the answer:

RE5574

6-6

Getting Started with Desk Management

ALL-IN-1 displays: 16
See the ALL-IN-1 User's Reference for more information on chaining
mathematical problems.
•

The Desk Calculator operates in two ways (modes), to allow you to
solve more complex problems as well as to perform simple
arithmetic tasks. Use:

Calculator mode, for simple arithmetic calculations (the default
mode)
Formula mode, for algebraic, trigonometric, and more complex
functions
Both of these modes are described more completely in the ALL-IN-1 User's
Reference.

Exercise: Adding and Subtracting Using the Desk Calculator
To add and subtract, follow the steps below, using the keys shown on the
keypad layout on the desk calculator (Figure 6-4).
If you make an error that you cannot correct, press CLEAR to clear your

entry, and try again.
1

Enter the Desk Calculator (DC) option from the Calculations menu
and press RETURN:
DC <RETURN>
ALL-IN-1 displays the Desk Calculator form (Figure 6-4).

Enter 123 .
ALL-IN-1 displays your entry in the Display area.

Press+.

Enter 456 .
ALL-IN-1 displays your entry in the Display area.

Press=.
ALL-IN-1 calculates and displays the answer: 579.

Press+.

6-7

Getting Started with Desk Management

Press-.
ALL-IN-1 displays a - sign next to the display area.

Enter 456 .

Press=.
ALL-IN-1 calculates and displays the answer: 123.

Exercise: Multiplying and DMding Using the Desk Calculator
To multiply and divide, follow the steps below.
If you make an error you cannot correct, press CLEAR to clear your entry,

and begin again.
1

Enter 3.

Press * on the main keyboard.

Enter 9.

Press =.
ALL-IN-1 calculates and displays the answer: 27.

Press/ on the main keyboard.

Enter 3.

Press =.
ALL-IN-1 calculates and displays the answer: 9.

Press GOLD QUIT CALCULATOR to leave the Desk Calculator:
ALL-IN-1 returns you to the Calculations menu.

Press EXIT to return to the Desk Management menu.

For more information about using the Desk Calculator, see the ALL-IN-1
User's Reference.

6-8

Getting Started with Desk Management

Entering the Directories Subsystem
ALL-IN-1 provides six options in the Directories subsystem:
•

Corporate Phone directory, which lists information about people in
your organization

•

Personal Phone directory, which you create for your own use

•

ALL-IN-1 Phone directory, which provides information about other
ALL-IN-1 users on your local system

•

Search mail directory, which enables you to find personal details,
such as the mail address, of people in the Mail directory (see the
ALL-IN-1 User's Reference)

•

Nickname Management, which lets you create a list of short names
for your convenience when using Electronic Messaging

•

Distribution lists, which you create and use for group mailings

The following exercises will take you through the basics of two of the
options:
•

The Personal Phone directory

•

The ALL-IN-1 Phone directory

The Corporate directory functions in a similar way to the ALL-IN-1 Phone
directory. For more information on this option, Nickname Management and
the Distribution List option, see the ALL-IN-1 User's Reference.
To enter the Directories subsystem:
Enter the Directories (DIR) ·Option from the Desk Management
menu and press RETURN:
DIR <RETURN>
ALL-IN-1 displays the Directories menu (Figure 6-5).

6-9

Getting Started with Desk Management

Fri 22-Dec-1989

Deborah Austin
Directories

COR

Corporate

PER

Personal

ALL

ALL-IN-1 users

SMD

Search Mail director~

NicknaMes

Distribution lists

Training

Enter option and press RETURN

Figure 6-5

Directories Menu

Using the Personal Phone Directory
The Personal Phone directory is a directory you create and maintain. No
other user has access to your Personal Phone directory, and no other user
can change, add, or delete entries in your directory. In your own directory,
you can:

• Create entries
• Select entries
• Edit entries
• Read entries
• Display an index of entries
• Print entries
• Delete entries
6-10

Getting Started with Desk Management
In the following exercises, you will create, select, edit, read, and display an
index of your Personal Phone directory entries. See the ALL-IN-1 User's
Reference for information about printing and deleting directory entries.

Exercise: Creating an Entry in the Personal Phone Directory
To create an entry in your Personal Phone directory, follow the steps below.
If you make an error you cannot correct, press EXIT to return to the
Personal Phone Directory menu, and begin again.

Enter the Directories (DIR) option from the Desk Management
menu and press RETURN:
DIR <RETURN>
ALL-IN-1 displays the Directories menu (Figure 6-5).

Enter the Personal (PER) option and press RETURN:
PER <RETURN>
ALL-IN-1 displays the Personal Phone Directory menu (Figure 6-6).

6-11

Getting Started with Desk Management

Ka!! Wheeler

Tue 13-Jun-1989
Personal Phone Director!!

SEL Select

Na111e:

Business:
Personal:

E
D
p

R
I
RI

Create
Edit
Delete
Print
Read
Index
Recal 1 index

Enter option and press RETURN

Figure 6-6

Personal Phone Directory Menu

3 Enter the Create (C) option from the Phone Directory menu and
press RETURN:
C <RETURN>
. ALL-IN-1 displays the Personal Phone Directory form.
4 Enter your own username (usually your surname) in the Name field

and press RETURN. For example:
JONES <RETURN>
5 Enter the remaining information about yourself in the form. As in
all entry forms, use the TAB and PREV FIELD keys to move
between fields. (If you need more information about completing
entry forms, see the chapter on Word and Document Processing in
this book.)

6-12

Getting Started with Desk Management

6 Press RETURN twice when the form is complete. It is not
necessary to complete all the fields on the Personal Phone Directory
form.
<RETURN>

ALL-IN-1 returns you to the Personal Phone Directory menu. The
cnrrent item block now displays your surname and phone number(s).
7

Repeat steps 3 to 5 to create additional entries in your Personal
Phone directory. Note that each time you return to the Personal
Phone Directory menu, the current item block displays information
from the last entry you made.

Exercise: Editing an Entry in the Personal Phone Directory
To change an entry when information is outdated:
1

Enter the Select (SEL) option from the Personal Phone Directory
menu and press RETURN:
SEL <RETURN>
ALL-IN-1 displays the Select Name form.

Enter your own surname in the Name field, and press RETURN.
ALL-IN-1 displays the Personal Phone Directory menu, with your
surname in the current item block.

Enter the Edit (E) option and press RETURN:
E <RETURN>
ALL-IN-1 displays your entry in the Personal Phone directory.

Press TAB to move the cursor to the Comments field, and enter the
following:
This is my first try at editing my directory.

Press RETURN twice:
<RETURN> <RETURN>
ALL-IN-1 adds that information to your entry and displays the
Personal Phone Directory menu again.

6-13

Getting Started with Desk Management

Exercise: Selecting and Reading an Entry in the Personal Phone
Directory
Use the Select option on the Personal Phone Directory menu to choose the
entry you want to work with.
To read all the information listed for the selected entry, use the Read (R)
option on the Personal Phone Directory menu.
If you make an error you cannot correct, press EXIT to return to the

Personal Phone Directory menu, and begin again.
1

Enter the Select (SEL) option from the Personal Phone Directory
menu and press RETURN:
SEL <RETURN>
ALL-IN-1 displays the Select Name form.

Enter your own surname in the Name field, and press RETURN:
Your Surname <RETURN>
ALL-IN-1 redisplays the Personal Phone Directory menu with the
information you just entered displayed in the current item block.
ALL-IN-1 also automatically displays the telephone number(s) for
that entry in the current item block.

Enter the Read (R) option from the Personal Phone Directory menu
and press RETURN:
R <RETURN>
ALL-IN-1 displays the Personal Phone Directory form, which
contains information you entered in the previous exercise.

Press RETURN to return to the Personal Phone Directory menu.

Exercise: Displaying the Personal Phone Directory Index
Use the Index (I) option on the Personal Phone Directory menu to find a
specific entry or to see an index of all entries in your Personal directory.

6-14

Getting Started with Desk Management

To use the Index option:
1

Enter the Index (I) option from the Personal Phone Directory menu
and press RETURN:
I <RETURN>
ALL-IN-1 displays the Index of Personal Users form.

Enter your own username (usually your surname) in the Name field
and press RETURN. For example:
JONES <RETURN>
ALL-IN-1 displays an index with your surname and your business
telephone number (if you entered this phone number).

3
, 4

Press EXIT to return to the Personal Phone Directory menu.
Enter the Index (I) option and press RETURN again to see an index
of all entries in your Personal Phone directory:
I <RETURN>
ALL-IN-1 again displays the Index of Personal Users form.

Leaving all fields empty, press RETURN.
ALL-IN-1 displays an index showing all entries in your Personal
Phone directory.

Press EXIT to return to the Personal Phone Directory menu.

Using the ALL-IN-1 Phone Directory
The ALL-IN-1 phone directory contains information about other ALL-IN-1
users on your local system. Your ALL-IN-1 administrator creates and
maintains the ALL-IN-1 phone directory.
Except for your own entry, you cannot enter information or make changes
to the ALL-IN-1 phone directory. But you can:
•

Select an entry

•

Read an entry

•

Display an index of entries

•

Print an entry

6-15

Getting Started with Desk Management
In the following exercises, you will select, read, and display an index of
entries for the ALL-IN-1 phone directory. See the ALL-IN-1 User's
Reference for information about printing entries.

Exercise: Selecting and Reading an ALL-IN-1 Phone Directory Entry
To select and read an ALL-IN-1 phone directory entry, follow the steps
below.
If you make an error you cannot correct, press EXIT to return to the
ALL-IN-1 phone directory menu and start again.

Enter the Directories (DIR) option from the Desk Management
menu and press RETURN:
DIR <RETURN>·
ALL-IN-1 displays the Directories menu.

Enter the ALL-IN-1 Users (ALL) optio,n, and press RETURN:
ALL <RETURN>
ALL-IN-1 displays the ALL-IN-1 Phone Directory menu (Figure 6-7).

6-16

Getting Started with Desk Management

Mon 11-Sep-1989

Ursula Moon
ALL-IN-1 Phone Director~
SEL Select

c
E
D
p

R
I
RI

Create
Edit
Delete
Print
Read
Index
Recall index

Business:

Enter option and press RETURN

Figure 6-7

ALL-IN-1 Phone Directory Menu

3 Enter the Select option and press RETURN:
SEL <RETURN>
ALL-IN-1 displays the Select Name form.
4 Enter your username (usually your surname) in the Name field, and
press RETURN. For example:
JONES <RETURN>
ALL-IN-1 displays the ALL-IN-1 Phone Directory menu again with
your surname displayed in the current item block. ALL-IN-1 also
automatically displays the telephone number for that entry in the
current item block.
5 Enter the Read (R) option from the ALL-IN-1 Phone Directory menu
and press RETURN:
R <RETURN>

6-17

Getting Started with Desk Management
ALL-IN-1 displays the ALL-IN-1 Users form, which contains
information about you that your ALL-IN-1 administrator has
entered.
6

Press RETURN to return to the ALL-IN-1 Phone Directory menu.

NOTE: You cannot change any entry in the ALL-IN-1 phone directory except
your own. If information is incorrect or missing, see your ALL-IN-1
administrator.

Exercise: Displaying the ALL-IN-1 Phone Directory Index
To see an index of all entries in the ALL-IN-1 phone directory, follow the
steps below.
If you make a mistake which you cannot correct, press EXIT to return to
the ALL-IN-1 Phone Directory menu, and start again.
1

Enter the Index (I) option and press RETURN:
I <RETURN>
ALL-IN-1 displays the Index of ALL-IN-1 Users form.

Leave all fields clear, and press RETURN.
ALL-IN-1 displays an index of ALL-IN-1 users.

Press EXIT to return to the ALL-IN-1 Phone Directory menu.

Where To Go from Here with Desk Management
ALL-IN-1 Desk Management has many other helpful features. For instance,
you can:
•

Compute algebraic and trigonometric formulas using the Formula
Functions on the Desk Calculator

•

Create a nickname list to use with Electronic Messaging

•

Create a distribution list to use for group mailing

•

Search the Mail directory for information on people

6-18

Getting Started with Desk Management

To learn more about these features and what else is available, see the
ALL-IN-1 User's Reference.
The ALL-IN-1 User's Reference provides in-depth information about all the
topics covered in this book. For more practice and information about the
Desk Management subsystem, follow the computer-based, self-paced
exercises offered through the Training option on many of the subsystem
menus.

6-19

7
Getting Started with Time
Management

The ALL-IN-1 Time Management subsystem helps you organize your
calendar and work day.
The Time Management (TM) option appears on both the Main menu and on
the Desk Management menu. You can also access Time Management from
any subsystem menu.
In this chapter, you will use the options shown in Figure 7-1 to:

•

Schedule and reschedule an event

•

Create and close a task

•

Display a view of your calendar

•

Edit a task, while a view of your calendar is displayed

7-1

Getting Started with Time Management

WP
V\brd and
Document
Processing

EV
Events

ET
Events
and Tasks

T
Tasks

RE5575

Figure 7-1

Time Management Overview

If you have any problems completing any of the exercises in this chapter,

press HELP and follow the displayed instructions.

The Time Management Options
The Time Management subsystem has two types of items: events and tasks.
Events are activities that occur at a set date and time, whereas tasks are
activities that are not associated with a specific time.
The exercises in this chapter will take you through the following options:
Set date

To change the date you are working on

Create

To create an event and a task

Edit

To edit an event and a task

To close a task

Events
and tasks

To display the events and tasks for the current day

7-2

Getting Started with Time Management

Entering the Time Management Subsystem
You can enter Time Management from the Main menu, the Desk
Management menu, or any subsystem menu. To enter the Time
Management subsystem:
Enter the Time Management (TM) option and press RETURN:
TM <RETURN>
ALL-IN-1 displays the main Time Management menu (Figure 7-2).

Mon 10-Apr-1989

Christopher Handle~
TiMe Manage111ent

Meetings

Appoinh1ents

Re111inders

Action Ite111s

To-Do List

CAM

Calendar Access Manage111ent

Enter selection and press RETURN

Figure 7-2

Main Time Management Menu

7-3

Getting Started with Time Management
Some of the options on the main Time Management menu display a view of
your calendar. When a view is displayed, you can make changes to your
calendar, print it, and so on. The options for displaying a view of your
calendar are:
•

Events at a glance (EG), which displays the events for the current
day.

•

Events plus (EP), which displays the same as the Events at a
glance (EG) option, but only in the top half of the screen. In
addition, this option displays a summary of the events for the week
and the month's calendar.

•

Tasks at a glance (TG), which displays the tasks for the current
day. These are the open tasks that start on or before the current
day.

•

Events and tasks (ET), which is a combination of the Events at a
glance (EG) and Tasks at a glance (TG) options, and displays an
index of the events and tasks for the current day. The day's events
are displayed on the top half of the screen, and the open tasks on
the bottom.

Other options on the main Time Management menu display a menu. These
options are:

7-4

•

Events (EV), which displays the Events menu. You can use this
menu to create events, edit them, print them, and so on. Events are
activities that occur at a set date and time, and can include more
than one person. Meetings, appointments outside the office, and
vacation bookings are all examples of events. You can also schedule
recurring events, such as weekly meetings.

•

Tasks (T), which displays the Tasks menu. You can use this menu
to create tasks, edit them, print them, and so on. Tasks are
activities that are not associated with a specific time, and do not
directly involve other people. A task may have an open or closed
status, a start date, and due date. Examples of tasks include action
items, reminders, and things to do.

Getting Started with Time Management

The Events Menu
You can display the Events menu from the main Time Management menu,
any menu within the Time Management subsystem, or any of the views of
your calendar, such as the Events at a Glance view. To display the Events
menu:
Enter the Events (EV) option and press RETURN:
EV <RETURN>
ALL-IN-1 displays the Events menu (Figure 7-3).

Stan White

Wed 11-Jan-1989
Events

SEL Select

Owner:

WHITE

Date:
TiMe:
Purpose:

Wed 11-Jan-1989

E
D

R
I

Create
Edit
Delete
Print
Read
Index

SRE Schedule recurring events
AM Answer Meeting request
so Set owner
SD Set date

Enter option and press RETURN,
or press NEXT SCREEN for More options

Figure 7-3

Januar!f
1989
s M T w T F s
1 2 3 4 5 6 7
8 9 10<11>12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31

(More ... )

Events Menu

Setting the Current Date
If the date displayed in the current item block is not the date you want to

work with, you must set the current date.

7-5

Getting Started with Time Management
You set the current date by using the arrow keys to move the current date
marker ( < >) to the date you want. As you move through the calendar,
ALL-IN-1 automatically displays the date enclosed by the current marker in
the current item block. Table 7-1 shows the keys to use when changing the
currently selected date.
Table 7-1

Calendar Keys

Use

GOLD LEFT ARROW

Move back one day

GOLD RIGHT ARROW

Move forward one day

GOLD UP ARROW

Move back one week

GOLD DOWN ARROW

Move forward one week

You can also change the date using the Set date (SD) option. See the
ALL-IN-1 User's Reference for details.

Creating an Event
Use the Create (C) option on the Events menu to schedule an event.
ALL-IN-1 displays a form with the following fields:

7-6

•

Date. Enter a date if you do not want the date shown, using the
first three letters of the month, such as l 7-DEC-88.

•

Start and end times. Enter the start and end times for the event
using the 12-hour clock. You do not need to specify whether the
time is a.m. or p.m. because ALL-IN-1 looks at your account details
to determine whether the event is in the morning or the afternoon.

•

Purpose and location. Enter any text for the purpose and the
location of the event.

•

Confidentiality. Complete this field if you want to prevent other
users from seeing the description of the event when they display
your calendar.

Getting Started with Time Management

NOTE: Only people to whom you have granted access can look at the
descriptions of your events, regardless of whether or not you set the
event as being confidential. Entering Y (Ths) in the Confidential field
of an event prevents even those people who have access to your
calendar from looking at that event.

Use the Calendar Access Management (CAM) subsystem to grant
access to other people. See the ALL-IN-1 User's Reference for details
of how to restrict access to your calendar.
•

Invite attendees. Complete this field if you want to invite other
people to attend the event.

Exercise: Creating an Event
To schedule an event, follow the steps below.
If you make an error which you cannot correct, press EXIT to return to the
Events menu, and begin again.

Enter the Events (EV) option and press RETURN:
EV <RETURN>
ALL-IN-1 displays the Events menu.

Enter the Create (C) option and press RETURN:
C <RETURN>
ALL-IN-1 displays the Create Event form.

Enter the following information. Remember to use TAB or PREV
FIELD to move between fields.
Date: (the current date is automatically entered) <TAB>
Start tiMe: 4:30
End t iMe:

5:30

Purpose: To discuss scheduling meetings
Confidential: N
Invite Attendees: ~
Location: My office

7-7

Getting Started with Time Management

When you enter Y (Yes) in the Invite Attendees field, ALL-IN-1
displays an Enter Attendees form and prompts you for the names of
the people you want to. attend the event.
Use either the surnames (last names) or the nicknames of the people
you want to attend the event. Enter the names and press RETURN.
A mail message will be sent to each attendee. If they accept the
invitation, the event will be automatically scheduled on their
calendars.
If you enter N (No) at the Invite Attendees field the event will only
be scheduled on your own calendar. You will not be able to enter a
location in the Location Field if you have no attendees.

You are asked if you want to add comments to this event. If you do,
type Y (Yes) and then type your comments. If you do not want to
add any comments, type N (No) and press RETURN.
ALL-IN-1 enters the event on your calendar, and displays the date and time
of the event in the current item block.
Events are scheduled in your calendar and in the calendars of the other
ALL-IN-1 users due to attend the event.

Exercise: Editing an Event
In this exercise, you will edit the event you created in the previous
exercise.
If you make an error which you cannot correct, press EXIT to return to the
Events menu, and begin again.

Enter the Events (EV) option and press RETURN:
EV <RETURN>
ALL-IN-1 displays the Events menu.

Enter the Edit (E) option and press RETURN:
E <RETURN>
ALL-IN-1 displays the Edit Event form.

7-8

Getting Started with Time Management
3

Press TAB once and enter a new start time and a new end time in
the appropriate fields. When you have entered the new times, press
RETURN:
Start TiMe:

11:00

End TiMe:

12:00 <RETURN>

If you invited attendees to the event, you are asked if you want to
add comments. If you do, type .Y (Yes), and then type your
comments. If you do not want to add any comments, type N (No)
and press RETURN.

ALL-IN-1 makes the change to your calendar and displays the new
times in the current item block.
If you have invited people to the event they will each receive a mail
message. If they accept the invitation, the event will be
automatically scheduled on their calendars.

The Tasks Menu
You can display the Tasks menu from the main Time Management menu or
any menu within the Time Management subsystem, or any of the views of
your calendar, such as the Events at a Glance view. To display the Tasks
menu:
Enter the Tasks (T) option and press RETURN:
T <RETURN>
ALL-IN-1 displays the Tasks menu (Figure 7-4).

7-9

Getting Started with Time Management

Bob Redford

Hon 06-Feb-1989
Tasks

SEL

c
E
D
p

R
I

CL
SD
WE

WG
HO

Select

Start Date:

Create
Edit
Delete
Print
Read
Index

Title:

Close task
Set date
Week's events - expanded
Week's events - grid
Month's overview

Enter option and press RETURN,
or press NEXT SCREEN for More options

Figure 7-4

Hon 06-Feb-1989

Categor~:

1989

Februar~

S H T WT F S
1

5 (6) 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28

(More ... )

Tasks Menu

Adding Tasks to Your Calendar
You use the Create (C) option on the Tasks menu to add a task to your
calendar. ALL-IN-1 displays a form with the following fields:
•

Category. You can keep all your tasks under one category called
Task, or you can choose your own categories. If you have groups of
related tasks, you can have one category for each group. For
example, if you are working on several projects, you can have one
category for each project.

•

Title. Each title must be different from your other task titles. If you
are using the Tasks category for this task, the task is automatically
numbered, but you can change this number into your own title if
you want to.

•

Start date. Enter the date to start the task, such as l 7-DEC-88. Any
tasks that have started are shown on a view of your calendar, such
as the Tasks at a Glance view.

7-10

Getting Started with Time Management

•

Description. You can enter whatever you like for the description of
the task.

•

Due date. Enter a due date for the task, such as l 7-DEC-88. You will
not be reminded when this due date is reached, but you can use this
information to check the urgency of your tasks.

Exercise: Creating a Task
To create a task in your calendar follow the steps below.
If you make an error which you cannot correct, press EXIT to return to the

Tasks menu, and begin again.
1

Enter the Tasks (T) option and press RETURN:
T <RETURN>
ALL-IN-1 displays the Tasks menu.

Enter the Create (C) option and press RETURN:
C <RETURN>
ALL-IN-1 displays the Create Task form.

Enter the following information. Remember to use TAB or PREV
FIELD to move between fields.
Categor~: Exercises

<TAB>

Title: Creating a Task
Start Date:

1-AUG-90 <TAB>

Description: This example should be done before doing the next
example in the book <TAB>
Due Date: 8-AUG-90

ALL-IN-1 enters the task on your calendar, and displays the start
date, the category, and the title of the task in the current item
block. The calendar for August is shown at the bottom of the screen
with 1-August marked.

7-11

Getting Started with Time Management

Now, following the steps above, create another task. This time enter Task 2
in the Title field and enter This is another task in the Description field.
When you have completed all the fields and pressed RETURN you will have
created two tasks.
The second task is the currently selected one, and will be shown in the
current item block.

Exercise: Closing a Task
In thi~ exercise you will close the task you created in the previous exercise.
If you make an error which you cannot correct, press EXIT to return to the
Tasks menu and begin again.

To close a task:
1

Enter the Tasks (T) option and press RETURN:
T <RETURN>
ALL-IN-1 displays the Tasks menu.

Enter the Close Task (CL) option from the Task menu and press
RETURN:
CL< RETURN>
ALL-IN-1 displays the Close Task form.

ALL-IN-1 automatically places you on the Closure Date field. Enter
the following information in the fields and press RETURN:
Closure Date:

(today's date is automatically entered) <TAB>

Closure Description:

This exercise is complete <RETURN>

ALL-IN-1 displays the closed task.

Displaying a View of Your Calendar
You can display a view of your calendar using one of four options on the
main Time Management menu (see Figure 7-2).

7-12

Getting Started with Time Management
When one of these views is displayed, you can make changes to your
calendar. For example, you can edit a task while a view of your events and
tasks is displayed. See the section on editing a task from the Events and
Tasks view for details. See the ALL-IN-1 User's Reference for details of
working from other views of your calendar.

Displaying the Events and Tasks for the Current Day
You use the Events and tasks (ET) option to display a view of the events
and tasks for the current day.
The screen is divided into two regions. The top region of the screen
displays the events and the bottom region displays the tasks that are open
and started. You can move between the events region and the tasks region
by pressing TAB and PREV FIELD.
You can change the day you wish to work on by using the arrow keys to
change the date. Refer to Table 7-1 to see how to change the current date.
You can also change the date using the Set date (SD) option. See the
ALL-IN-1 User's Reference for details.

Exercise: Editing a Task from the Events and Tasks View
In this exercise you will use the Events and tasks (ET) option to display a
view of your events and tasks, and to edit a task.

If you make a mistake which you cannot correct, press EXIT to return to
the Events and Tasks view, and begin again. To access the Events and tasks
option and edit a task:
1

Enter the Events and tasks (ET) option from the main Time
Management menu, and press RETURN:
ET <RETURN>
The screen that ALL-IN-1 displays is divided into two regions, with
the events you have created for. that date displayed in the top
region, and the tasks that are open and started in the bottom
region.
A pointer (the > symbol) is automatically placed in the events
region of the screen.

7-13

Getting Started with Time Management

Move the pointer to the tasks region of the screen by pressing TAB.
The pointer is now placed on the first open task you have created
for that day.

Enter the Edit (E) option and press RETURN:
E <RETURN>
ALL-IN-1 displays the Edit Task form.

Press TAB three times:
<TAB> <TAB> <TAB>
The cursor is placed on the Due Date field. Change the date in this
field to 1st September 1990 and press RETURN. Type:
01-SEP-1990 <RETURN>
The new date is now shown on the Events and Tasks view of your
calendar.

Where To Go from Here with Time Management
ALL-IN-1 Time Management offers many other useful features. For example
you can:
•

Reply to a meeting request by using the Answer a meeting request
(AM) option.

•

Schedule recurring events by using the Schedule recurring events
(SRE) option.

•

Use the Month's overview (MO) option to display an overview of
the events for the current month.

•

Use the Add attendees (AA) and Remove attendees (RA) options to
change the list of attendees for an event.

•

Use the Scan for free time (SC) option to search users' calendars for
times when all the people you want to attend an event are free.

•

Use the Calendar access management (CAM) option to list
calendars to which you have access and see who has access to your
calendar. Try editing the list or adding and deleting names from it.

•

Use the print options, such as the Print events and tasks (PET)
option to print the· events and tasks for the current day.

7-14

Getting Started with Time Management

To learn more about these features and what else is available, see the
ALL-IN-1 User's Reference. This book provides in-depth information about
all the topics covered in this chapter.
In addition, for more practice and information about the Time Management
system, follow the on-line training exercises by using the Training (TR)
option.

7-15

8
Getting Started with Printing

This chapter takes you through the basics of the ALL-IN-1 printing feature,
using the subsystems and options highlighted in Figure 8-1.
In the exercises in this chapter, you will learn how to:
•

Print documents

•

Print mail messages

•

Print an index of the items in your File Cabinet

•

Print two days' events from your calendar

If you want help as you work through the exercises, press HELP. On-line
training is also available. Access this by entering TR and pressing
RETURN.

You should be logged in to ALVIN-1 with the Main menu displayed. If you
need help logging in, see the introductory chapter in this book.

8-1

Getting Started with Printing

PWE
Print \11.eek's
EventsExpanded

RE5576

Figure 8-1

Printing Overview

Note that the exercises in this chapter depend on documents and items you
created and filed in preceding chapters.

The Print Option
Most ALL-IN-1 subsystems include the Print (P) option in their list of
options. The print function operates throughout ALL-IN-1, so you can print
documents, mail messages, calendar entries, phone directory items, and
anything else you create using ALL-IN-1.
After you choose the Print (P) option from a menu, ALL-IN-1 displays a
series of forms and prompts you for information.

Printing a Document
In the following exercise, you will print your document entitled March
Status Report. The document you want to print must be the current
document; that is, its header information must be displayed in the current
item block on the Word and Document Processing menu. In the Getting
Started with Word and Document Processing chapter, you learned how to
select a document to make it the current document. The process is the same
throughout ALL-IN-1.

8-2

Getting Started with Printing
After you select the current document and enter the Print option from the
Word and Document Processing menu, ALL-IN-1 displays the Printing
Document form (see Figure 8-2).

Printing DocuMent
DocuMent destination:
ForMat st~le:
NuMber of copies:
Enter inforMation and press RETURN
or NEXT SCREEN to change settings

Figure 8-2

(More ... )

Printing Document Form

The Printing Document form shows:
•

The Document Destination: This defines the printer on which to
print the item. Instead of printing the item on paper, you can print
it on to your screen or into a document

•

The Format Style: This is the style of the printout and is usually
associated with a printer. The style can define the character fonts
available, the text attributes, such as holding and underlining, or
other features of the print. For example, you can print an item on
an LN03 printer, but use the format style of an LPll. To find out
more about the format styles on your system, ask your ALL-IN-1
administrator.

•

The Number of Copies: The default is one copy.

8-3

Getting Started with Printing

The ALL-IN-1 administrator determines the default Document Destination
and Format style with an entry on your Working C0,nditions fo;rm. See the
ALL-IN-1 User's Reference for information on changing those entries.
You can change the number of copies by entering the number you want to
print in the Number of Copies field.
You can also change other print settings (see the ALL-IN-1 User's
Reference).
To see a list of what you can enter in any field on this menu, clear the field
and press FIND.

Exercise: Printing a Document
To print March Status Report, follow the steps below. Use the default
Document Destination, Printer Type, and Number of Copies provided on the
Printing Document form.
If you make an error you cannot correct, press EXIT to return to the Word
and Document Processing menu, and begin again.

Enter the Word and Document Processing (WP) option from the
ALL-IN-1 Main menu and press RETURN:
WP <RETURN>
ALL-IN-1 displays the Word and Document Processing menu.

Enter the Select (SEL) option from the Word and Document
Processing menu and press RETURN:
SEL <RETURN>
ALL-IN-1 displays the Selecting Current Document form.

Enter the folder name and document title and press RETURN. Use
TAB and PREV FIELD or the Arrow keys to move between fields.
Folder:

PRACTICE

Title:

March Status Report <RETURN>

ALL-IN-1 displays the Word and Document Processing menu again,
now with the header information from the· document you just
selected in the Current Item Block.

8-4

Getting Started with Printing ·
4

Enter the Print option and press RETURN:
P <RETURN>
ALL-IN-1 displays the Printing Document form.

Press RETURN to print your document.
ALL-IN-1 returns you to the Word and Document Processing menu
and displays a message telling you the status of your printing job.

Printing Electronic Messages
The following exercises show you how to use the Print (P) option· on the
Electronic Messaging menu to print mail messages you have filed in your
File Cabinet. As in printing a document, before you can print an electronic
message, you must make it the current item.
In order to do this, follow the steps in the exercise below.

Exercise: Printing an Electronic Message
Follow the steps below to print your memo, Electronic Messaging Exercise.
If you make an error you cannot correct, press EXIT to return to whatever

subsystem menu you were working at, and begin again.
From the Main menu:
1

Enter the Electronic Messaging (EM) option and press RETURN:
EM <RETURN>
ALL-IN-1 displays the Electronic Messaging menu.

Enter the Select (SEL) option and press RETURN:
SEL <RETURN>
ALL-IN-1 displays the Selecting a Memo form.

Enter the title and folder name of your memo as follows. Use TAB
and PREV FIELD or the Arrow keys to move between fields.
Folder:

READ

Tit I e:

Electronic Messaging Exercise

8-5

Getting Started with Printing
4

Press RETURN.
ALL-IN-1 returns you to the Electronic Messaging menu.

Enter the Print (P) option and press RETURN:
P <RETURN>
ALL-IN-1 displays the Printing Document form, showing the
Document Destination, Format style, and Number of Copies printed.

Press RETURN to print Electronic Messaging Exercise.
ALL-IN-1 returns you to the Electronic Messaging menu and
displays a system message telling you about the status of your print
job.

Printing an Index
To print an index of all items in your File Cabinet, or a partial index, use
the Print index option on the File Cabinet menu. ALL-IN-1 prints the
complete index information for each item within the range that you select,
and lists the items chronologically, in reverse order, starting with the item
you filed most recently in your File Cabinet.
ALL-IN-1 determines the range of the index by the information you enter
on the File Cabinet Print Index form. For example:

8-6

•

To print an index of everything in your File Cabinet, clear all fields
on the File Cabinet Print Index form.

•

To print an index of all documents within a folder, enter the name
of the folder in the Folder field and clear all other fields before
proceeding.

•

To print an index of all documents within a certain numerical
range, enter the document numbers in the From and To fields before
proceeding.

•

To print an index of documents using more specific criteria, press
NEXT SCREEN from the File Cabinet Index form to display more
search fields. Complete any or all of those fields to narrow your list.

Getting Started with Printing

Exercise: Printing a File Cabinet Index
In this exercise, you will print an index of all the documents in your File
Cabinet.
If you make an error you cannot correct, press EXIT to return to whatever

subsystem menu you were working at, and begin again.
To print a File Cabinet index:
1

Enter the File Cabinet (FC) option from the ALL-IN-1 Main menu
and press RETURN:
FC <RETURN>
ALL-IN-1 displays the File Cabinet menu.

Enter the Print Index (Pl) option and press RETURN:
PI <RETURN>
ALL-IN-1 displays the File Cabinet Print Index form, with the
cursor positioned at the Folder field.

Press ERASE LINE to clear the field. Repeat to clear all fields on
the File Cabinet Print Index form, if necessary.

Press RETURN.
ALL-IN-1 displays a system message telling you the number of
documents it is preparing for the index, then displays the Printing
Document form. You can change the print settings at this time.

Press RETURN to print the index.
ALL-IN-1 notifies you when the job is completed.

Printing Your Calendar
You can print different information from your Time Management calendar
using the print options from the Events menu or the Tasks menu. These
options are also available from a view of your calendar, such as the Events
at a Glance view. These print options are:
•

Print (P), which prints all the information on the current event or
task.

8-7

Getting Started with Printing
•

Print events (PEG), w}J.ich prints information on the events for the
current day and as many subsequent days as you want. The start
and end times, and the description of each event is printed.

•

Events and tasks (PET), which prints the events for the current
day, together with the tasks that are open and started on or before
the current day.

•

Print month's overview (PMO), which prints information on the
events for the current month. The start time and the beginning of
the description of each event is printed.

•

Print week's events - expanded (PWE), which prints information
on the events for the current week. The start and end times, and the
description of each event is printed.

•

Print week's events - grid (PG), which prints a grid showing the
events for the current week. The beginning of the description of
each event is printed, and the time of each event is shown.

The following exercise shows you how to use the Print events (PEG) option
on the Events menu. See the ALL-IN-1 User's Reference for information on
the other print options.

Exercise: Printing the Events for Two Days
In this exercise, you will print your events for the current day and the
following day. If you completed the exercises in the Time Management

chapter, you have already created an event. Use the day of that event for
this exercise. Set the date to that day using the arrow keys as described in
the chapter on Time Management.
If you make an error you cannot correct, press EXIT to return to whatever

subsystem menu you were working at, and begin again.
To print the events for two days:
1

Enter the Time Management (TM) option from the Main menu and
press RETURN:
TM<RETURN>
ALL-IN-1 displays the Time Management menu.

8-8

Getting Started with Printing
2

Enter the Events (EV) option and press RETURN:
EV<RETURN>
ALL-IN-1 displays the Events menu.

Enter the Print events (PEG) option and press RETURN:
PEG <RETURN>
ALL-IN-1 asks you how many days' events you want to print.

Enter 2 to request two days' events and press RETURN:
2 <RETURN>
ALL-IN-1 displays the printing document form. Complete this form,
entering the information you want in each field, and press
RETURN.
ALL-IN-1 'prints the events for the current day and the day after,
and displays a message telling you when the print job is completed.

Where To Go from Here with Printing
You now know the basics about printing your documents, messages, and
schedules. You can also:
•

Print items from your phone directories by using the Print option
on any of the Phone directory menus.

•

Print the current screen exactly as it is displayed on your terminal
screen by using GOLD COPY SCREEN and the Scratch pad (SP)
option on the File Cabinet menu.

The ALL-IN-1 User's Reference provides in-depth information about the
features described above and all the topics covered in this book. In
addition, for more practice and information, follow the computer-based,
self-paced exercises offered through the Training option on many of the
menus.

8-9

9
Getting Started with Hard Copy
Mode

This chapter describes the basic features of ALL-IN-1 hard copy mode,
using the options highlighted in Figure 9-1.
ALL-IN-1 can operate in two ways:
•

Screen mode
If your terminal displays menus, you are in screen mode.

•

Hard copy mode
If a prompt similar to this example appears when you log in to
ALL-IN-1, you are in hard copy mode:
FORM Main Menu

9-1

Getting Started with Hard Copy Mode

Hard
Copy Mode

ST
Set
Terminal

TM
Time
Management

RE5577

Figure 9-1

Hard Copy Mode OvelView

In the exercises in this chapter, you will learn how to:
•

Switch in and out of hard copy mode

•

Use the keys in hard copy mode

•

Select a document in hard copy mode

Screen mode is active on all VTlOO terminals and later models, but you can
switch to hard copy mode to improve response time. This is particularly
helpful if you are logging in to ALL-IN-1 from a non-DIGITAL terminal or
from a remote location through a modem.
Hard copy mode is active on DIGITAL terminal models that preceded the
VTlOO. Also, any terminal that is not compatible with the DIGITAL Forms
Management System automatically places ALL-IN-1 in hard copy mode.
If your terminal operates in screen mode, the following information is not
essential to the operation of the rest of ALL-IN-1, and you may skip this
chapter.

See the ALL-IN-1 User's Reference for additional information.

9-2

Getting Started with Hard Copy Mode

ALL-IN-1 Operating Modes
In screen mode, ALL-IN-1 displays full screen menus and forms on your
terminal screen. To perform a task, you enter an option from a menu, and
press RETURN. ALL-IN-1 displays appropriate forms for the task and
instructions on how to proceed.
In hard copy mode, ALL-IN-1 displays prompts and single line menus, not
full screen displays. Although forms and menus do not appear on your
screen, you enter options and press RETURN to perform a task in much the
same way as with screen mode.

Instead of menus and forms, hard copy mode displays form identifiers and
field identifiers.
• A form identifier consists of the word FORM followed by the name
of the form currently in effect and options. It identifies the form you
are on, and appears whenever you change forms. You choose an
option by entering the mnemonic for that option and pressing
RETURN. For example:
FORM

TiMe ManageMent
Options: EV, EP, EG, T, TG, ET, CAH, TR >EV

• A field identifier consists of an angle bracket followed by a field
name, followed by another angle bracket. A choice field identifier
also lists the options for that menu. You complete the field by
entering the required information and pressing RETURN, TAB,
BACKSPACE, or whatever key you would have used in screen
mode. For example:
Tit 1e March

Status Report <RETURN>

You can use all the ALL-IN-1 function keys, such as FIND and HELP, in
hard copy mode. You use the same keys as you would in screen mode (see
your Keyboard Reference Cards and Keyboard Diagram cards). However,
you cannot use the left and right arrow keys in hard copy mode.
If your keyboard does not have a keypad, you can still use the keypad
functions by using the ESC key on the main keyboard in combination with
other keys.

9-3

Getting Started with Hard Copy Mode
If you do not have a keypad on your keyboard:

ESC A to Z is the same as GOLD A to Z
ESC 0 to 9 is the same as keypad keys 0 to 9
ESC , is the same as keypad ,
ESC - is the same as keypad ESC . is the same as keypad .
For example:
ESC 0 is the same as EXIT
ESC A is the same as NEXT SCREEN
If you are in hard copy mode while using a VT200 series terminal, the ESC
key sequences described above only work if you set up the terminal to
VTlOO mode, VT52 mode, or 4010/4014 mode. See your terminal's user guide
for information on how to use the set-up mode.

Switching Modes
If you are a screen mode user, the following exercises show you how to
switch in and out of hard copy mode, and give you basic instructions for
entering information. Remember that in the exercises, entries you make
are printed in red.

Exercise: Switching to Hard Copy Mode
If the Main menu displays on your terminal screen after you log in to
ALL-IN-1, you are currently in screen mode. If FORM and a form name
displays instead, go on to the section entitled Selecting a Document in
Hard Copy Mode in this chapter.
If you make a mistake which you cannot correct while you are in hard
copy mode, press ESC and then 0 on the keyboard. ALL-IN-1 returns you to
the FORM> display, and you can begin again.
If you make a mistake which -you cannot correct while you are in screen
mode, press EXIT to return to the menu on which you were working, and
begin again.

9-4

Getting Started with Hard Copy Mode
To switch to hard copy mode:
1

Press NEXT SCREEN from the Main menu:
<NEXT SCREEN>
ALL-IN-1 displays additional menu options.

Enter the User setup (US) option and press RETURN:
US <RETURN>
ALL-IN-1 displays the User setup menu.

Enter the Set terminal mode (ST) option and press RETURN:
ST <RETURN>
ALL-IN-1 displays the Set Default Terminal Mode menu.

Enter the Hard copy mode (H) option and press RETURN:
H <RETURN>
ALL-IN-1 sets the mode to hard copy and displays:
FORM User Setup Menu
OPTIONS: SPD, SWC, CAM, FCO, CP, PO, ST>

Exercise: Switching Back to Screen Mode
To return to screen mode, if your terminal operates in screen mode, follow
the steps below.
If you make a mistake which you cannot correct while you are in hard

copy mode, press ESC and then 0 on the keyboard. ALL-IN-1 returns you
to the FORM> display, and you can begin again.
1

Press EXIT to return to the Main menu form prompt.

Enter M from the Main menu:
FORM Hain Menu
Options: WP, EH, DH, TH, IH, BA, COM, H,EX >M <RETURN>
ALL-IN-1 displays additional menu options.

9-5

Getting started with Hard Copy Mode
3

Enter the User setup (US) option and press RETURN:
FORM

Main Menu

** Additional Options

Options: US, PS, DIR, PD, FC, TIME, TR, EX> US

ALL-IN-1 displays the user setup form prompt.
4

Enter the Set terminal mode (ST) option and press RETURN:
FORM

User Setup Menu
OPTIONS: SPD, SIJC, CAM, FCO, CP, PO, ST> ST <RETURN>

ALL-IN-1 displays the default screen mode menu prompt.
5

Enter the Screen (S) option and press RETURN:
FORM

Default Screen Mode Menu
OPTIONS: H = Hardcop8 111ode, S = Screen 111ode, A = Forced VT100 >S

<RETURN>
ALL-IN-1 returns you to the User Setup Parameters menu in screen
mode.

Selecting a Document in Hard Copy Mode
Selecting a document using hard copy mode is very similar to selecting a
document in screen mode:
•

You must make a document the current document in order to work
on it, using the Select (SEL) option

•

You can select any document currently in your File Cabinet

•

You can use FIND to display a list of choices available in a field

•

You c~n use the same function keys to delete or change your entries
that you use in screen mode

Exercise: Selecting a Document in Hard Copy Mode
To select a document in hard copy mode, follow the steps below.

9-6

Getting Started with Hard Copy Mode
If you make a mistake which you cannot correct while you are in hard
copy mode, press EXIT. ALL-IN-1 returns you to the FORM display, and
you can begin again.

Enter the Word and document processing (WP) option at the Main
menu options prompt and press RETURN:
FORM

Main Menu
Options: IJP, EM, DM, TM, It1, BA, COM, M, EX >WP <RETURN>

ALL-IN-1 displays the Word and document processing prompt and
the contents of the current item block.
2

Enter the Select (SEL) option at the Word and Document
Processing Options prompt and press RETURN:
FORM Word and DocuMent Processing
Current Folder [ ... ]
Current Title [ ... ]
Current NuMber [ ... J
Date
C ... J
Options: SEL,C,E,D,P ,R, I ,RI ,S,FC,DT ,UD >SEL

ALL-IN-1 displays the Document selection prompt.
3

Enter the following at the Title prompt and press RETURN:
FORM

Docu111ent Selection
Title> Product Announcement <RETURN>

ALL-IN-1 displays a message telling you that the document has been
selected, and returns you to the Word and document processing
options prompt. You can then proceed to edit, delete, read, or print
the current document.
Hints:
•

If your terminal operates in screen mode, you can improve response
time by using hard copy mode

•

If you are using a terminal that recognizes the ESC key sequences,
you can interrupt hard copy mode for a quick look at a menu or
form. Press the ESC key twice and ALL-IN-1 displays the screen
image as it would have appeared in screen mode, minus the video
attributes.

9-7

Getting Started with Hard Copy Mode

This chapter has been a brief introduction to using hard copy mode. For
more information, see the ALL-IN-1 User's Reference.

9-8

10
Combining ALL-IN-1 Features

This chapter takes you through a series of exercises designed to give you
practice using more than one ALL-IN-1 subsystem at a time (as highlighted
in Figure 10-1).
The exercises in this chapter show you how to:
•

Attach a document to a mail message

•

Read and file an attachment

•

Select the document using the arrow keys

•

Access the desk calculator from within the editor

•

Use the Index option to create an index of possible addressees for a
mail message

10-1

Combining ALL-IN-1 Features

ATI
Attach
Document

DC
Desk
Calculator

Interrupt
Menu

FA
File

Attachment

E
Edit

RE5578

Figure 10-1

Combining Features Overview

Combining ALL-IN-1 Subsystems
So far in this book, you have used ALL-IN-1 features to perform specific
office, tasks one at a time. In reality, you probably do many tasks at the
same time. For example, in the course of writing a letter or answering mail,
you might use a calculator, make an appointment, make lists, and refer to
other documents.
ALL-IN-1 lets you perform many tasks concurrently, using your computer
system. You can move back and forth between menus and. subsystems with
just a few keystrokes, accessing various features quickly and easily. You
can also access features of one subsystem while you are in another. The
following exercises show you how.
Note that most of the exercises in this chapter are related to other
exercises in this and previous chapters. Also, remember that EXIT takes
you back to the last menu you used, and that you can obtain help at any
time by pressing HELP. Finally, note that you can get to any subsystem
menu from any other subsystem menu by entering the subsystem option
mnemonic and pressing RETURN.

10-2

Combining ALL-IN-1 Features

Additional Electronic Messaging Options
The Electronic Messaging menu continues over three screens. The chapter
on Electronic Messaging described some of the options from the first screen
of the Electronic Messaging menu, but there are more options on the other
screens.
The options on the second screen, Electronic Messaging - continued (1),
attach documents and messages and display information about a message.
The options on the third screen, Electronic Messaging - continued (2), set
up and cancel automatic handling of your mail and provide access to other
subsystems.
For full details of all the options on these screens, refer to the ALL-IN-1
User's Reference.
The following exercises show you how to attach a document to a mail
message and how to file a copy of the attached document so you can edit it.

Exercise: Attaching a Document to a Mail Message
In this exercise, you send a message and a document to yourself, using
options from both the Electronic Messaging menu and the Electronic
Messaging - continued (1) menu.
To begin, start from the Electronic Messaging menu:
1

Enter the Create (C) option and press RETURN:
C <RETURN>
ALL-IN-1 displays the message header form.

Enter your own username (usually your surname) in the TO: field,
and press TAB twice to move the cursor to the Subject field.

10-3

Combining ALL-IN-1 Features

Enter the following subject and press RETURN:
Subject: BUGS convention< RETURN>
ALL-IN-1 displays the editor form, where you enter the text of the
message.

Type the following message:
As MOU know, I aM leaving this afternoon for Boston for the Biggest
in the Universe GaMes Show <BUGS). BUGS should be great for us this
~ear. If the advance orders are anM indication, the All GalaxM Video
Blaster will be the hit of the convention.
As we discussed, would MOU send out the March Status Report to the
group? I have attached it to this MeMo, but I think I MaM have
Miscalculated soMe of the figures in that report. Would MOU Mind
checking theM before MOU send it out?
Please add the product announceMent that Sales sent over too. I think
the developers Might like to see it.
Thanks a lot. See MOU in a few daMS.
SandM

Press EXIT to file the message:
<EXIT>
ALL-IN-1 displays the Electronic Messaging menu with the message
you just created displayed in the current item block.

Press NEXT SCREEN:
<NEXT SCREEN>
ALL-IN-1 displays the Electronic Messaging - continued (1) menu.

Enter the Attach document (ATT) option and press RETURN:
ATT <RETURN>
ALL-IN-1 displays the Select a Document to Attach form.

10-4

Complete the fields as follows and press RETURN:
Fo Ider:

Practice

Title:

March Status Report <RETURN>

,Combining ALL-IN-1 Features

ALL-IN-1 attaches March Status Report to the mail message, and
returns you to the Electronic Messaging - continued (1) menu.
9

Press EXIT to display the Electronic Messaging menu.

Enter the Send (S) option and press RETURN to mail the message
and attachment:
S <RETURN>
Because you mailed the message to yourself, ALL-IN-1 displays
messages telling you that you have new mail and that the mail
message has been sent.

Enter the Read new mail (RN) option and follow the displayed
instructions to see your message and attachment.

Exercise: Reading a Message and Filing the Attachment
In this exercise, you read your new mail and file the attached document in
another folder.

From the Electronic Messaging menu:
1

Enter the Read new mail (RN) optfon and press RETURN:
RN <RETURN>

ALL-IN-1 displays the message you created in the last exercise, then
returns you to the Electronic Messaging menu and files the message
in the Read folder in your File Cabinet.

Press NEXT SCREEN:
<NEXT SCREEN>
ALL-IN-1 displays Electronic Messaging - continued (1) menu.

Enter the File attachment (FA) option and press RETURN:
FA <RETURN>
ALL-IN-1 displays the index of attachments form, showing the items
attached to the BUGS convention message.

10-5

Combining ALL-IN-1 Features

Enter the line number for the document March Status Report and
press RETURN.
ALL-IN-1 displays the file attachment form.

Enter a new folder name and press RETURN:
PRODUCTS <RETURN>
ALL-IN-1 files a copy of the attached document under the title
March Status Report in. the Products folder, and returns you to the
Electronic Messaging - continued (1) menu. The original
attachment remains attached to the message.

Press EXIT to return to the Electronic Messaging menu.

Using the Arrow Keys to Select a Document
The arrow keys let you scan the contents of your File Cabinet to select a
document. You can use them in place of the Select option and the
Selecting a Current Document form.
When you press an arrow key, ALL-IN-1 displays the index information
from one of the documents in your File Cabinet in the current item block.
The displayed document automatically becomes the current document.
ALL-IN-1 files your documents chronologically within folders, with the
most recently created document first. Your folders are filed alphabetically
within your File Cabinet. Thus, the "top" of your File Cabinet contains the
most recently created document in the folder that is alphabetically. first.
The Inbox folder is an exception, containing messages filed in chronological
order.
Table 10-1 describes how to use the arrow keys to select a document.

10-6

Combining ALL-IN-1 Features

Table 10-1

Using the Arrow Keys

Press

UP ARROW

Select the first document in the current folder

DOWN ARROW

Select the next document in the current folder

GOLD UP ARROW

Select the document at the top of the File
Cabinet

GOLD DOWN ARROW

Select the first document in the next folder

Exercise: Selecting a Document with the Arrow Keys
If you completed the preceding exercise, you are currently at the Electronic
Messaging menu. To go directly to the Word and document processing
menu:
1

Enter the Word and Document Processing (WP) option from the
Electronic Messaging menu and press RETURN:
WP <RETURN>
ALL-IN-1 displays the Word and Document Processing me_nu.

Press GOLD UP ARROW or GOLD TOP to move to the top of your
File Cabinet.
ALL-IN-1 displays the index information for the most recently
created document in the folder that is alphabetically first in your
File Cabinet.

Press GOLD DOWN ARROW to move to the first document in the
next folder. Continue to press GOLD DOWN ARROW until you
reach your Products folder. Since March Status Report is the only
document in that folder, it becomes the current document.

Enter the Edit (E) option and press RETURN:
E <RETURN>
1

ALL-IN-l displays March Status Report in the editor form.

10-7

Combining ALL-IN-1 Features

Using the Interrupt Menu
The Interrupt menu is a special ALL-IN-1 menu that you can access from
anywhere within ALL-IN-1. You can use it, for example, to display the
current time, read your' new mail, and use the Desk calculator. You can
then return to the task you were working on.
The document March Status Report contains some calculation errors. The
exercise below shows you how to correct those errors while editing the
document, using the Desk calculator option from the Interrupt menu.

Exercise: Accessing the Desk Calculator from Within the Editor
If you completed the previous exercises, you are currently in the editor and
your March Status Report document is displayed for editing. To correct the
percentage figure in March Status Report, use the Desk calculator to divide
the total sales figure by the March sales figure.

Remember to use the keypad to enter numbers while using the Desk
calculator.
To access the Desk calculator from the editor:
1

Press GOLD INTERRUPT.
ALL-IN-1 displays the Interrupt menu.

.Enter the Desk calculator (DC) option and press RETURN:
DC <RETURN>
ALL-IN-1 displays the desk calculator form.

Enter the March sales figure: 1600.

Enter the Divide sign: /.

Enter the total sales figure: 4000.

Press RETURN.
The Desk Calculator displays the answer: 0.4000 (or 40°/o).

Press QUIT CALCULATOR to leave the Desk Calculator:
<QUIT CALCULATOR>
ALL-IN-1 returns you to the Interrupt menu.

10-8

Combining ALL-IN-1 Features

Press EXIT to return to the editor form:
<EXIT>
ALL-IN-1 returns you to March Status Report in the editor.

Delete the 50% figure in the text and substitute 40% by pressing
PASTE. Then use the editing techniques you learned in the Word
and Document Processing chapter to reformat the paragraph.

Press EXIT to file the document when you finish editing it:
<EXIT>
ALL-IN-1 files the document and returns you to the Word and
Document Processing menu.

Using FIND To Complete a Form
Use FIND to list possible entries you can make in a field on a form and to
select an entry.
When you clear a field and press FIND, ALL-IN-1 displays a list of all
possible choices for that field. FIND provides information for most forms
and fields in ALL-IN-1.
For example, if you press FIND from the format style field on the printing
document form, ALL-IN-1 displays a list of types of printers available to
you. You select the printer type you want by entering the line number from
the list and pressing RETURN.
FIND is especially helpful in Word and Document Processing when you
cannot remember the full title of a document, or if you have only partial
information for any of the fields. When you enter the information you have
and press FIND, ALL-IN-1 searches your File Cabinet and lists your
possible choices. /For example, on the selecting current document form:
•

If you leave all fields clear with the cursor in the folder field, FIND
lists all the folders in your File Cabinet

•

If you leave all fields clear with the cursor in the title field, FIND
lists all items in your File Cabinet

•

If you enter Pin the title field with all other fields clear, FIND lists
all documents in your File Cabinet with titles beginning with P

10-9

Combining ALL~IN-1 Features

•

If you enter Product in the title field with all other fields clear,
FIND lists all documents in your File Cabinet with titles beginning
with Product

•

If you enter Exercise in the folder field with all other fields clear,
FIND lists all folders in your File Cabinet with names beginning
with Exercise

The list is as broad or as limited.as you want to make it, depending on how
much information you enter:
•

If there is only one item that meets your search criteria, ALL-IN-1
automatically completes the entry form with that information for
you

•

If more than one item satisfies your search criteria, ALL-IN-1
displays a list from which you can make your selection, then ·
automatically completes the entry form with the information you
selected
·

In the following exercises, you will create a mail message using FIND to
create. a list of possible addressees, then you will use FIND to search for.
and select documents to attach to the mail message.

Exercise: Using FIND and Electronic Messaging
In this exercise, you create a message using FIND to list possible
addressees.
To begin, start from the Electronic Messaging menu:
1

Enter the Create (C) option and press RETURN:
C <RETURN>
ALL-IN-1 displays the message header form.

Ensure that all fields are blank then press FIND:
<FIND>
ALL-IN-1 displays a list of possible addressees.

10-10

Combining ALL-IN-1 Features

Enter the line number of an addressee and press RETURN.
ALL-IN-1 displays the message header form again and enters the
surname of the addressee you selected in the first TO field on the
form.

Press RETURN.
ALL-IN-1 enters additional information about that addressee, then
moves the cursor to the next TO field on the form.

Enter additional addressees in the TO fields to practice multiple
mailing, pressing RETURN after each entry.

Press TAB to move to the first CC field.

Enter your own username to send yourself a copy, and press
RETURN.

Press TAB to move to the subject field, enter the following subject,
and press RETURN:
Subject:

Notes and news <RETURN>

ALL-IN-1 displays the editor form, where you enter the text of the
message.
9

Type the following message:

To the group:
SandM is in Boston for the BUGS convention and asked Me to forward
the March Status Report to MDU. I'M also attaching the Product
AnnounceMent the Sales group put together. See MDU all at the staff
Meeting toMorrow.
10

Press EXIT to file the message:
<EXIT>
ALL-IN-1 displays the Electronic Messaging menu with the message
you just created displayed in the current item block.

10-11

Combining ALL-IN-1 Features

Exercise: Listing Documents in Electronic Messaging
This exercise shows you how to use FIND to search for documents in your
File Cabinet. You will attach the March Status Report document you just
edited, and the Product Announcement document you created in the Word
and Document Processing chapter in this book, to the message you just
created, then send it.
From the Electronic Messaging menu:
1

Press NEXT SCREEN:
<NEXT SCREEN>
ALL-IN-1 displays the Electronic Messaging - continued (1) menu.

Enter the Attach document (ATT) option and press RETURN:
ATT <RETURN>
ALL-IN-1 displays the Select a Document To Attach form.

Clear the fields on the form, then with the cursor in the title field,
press FIND:
·
<FIND>
ALL-IN-1 displays a list of all items in your File Cabinet.

Enter the line number for the March Status Report document from
your Products folder, and press RETURN.
ALL-IN-1 displays the Select a Document To Attach form, with the
information automatically entered.

Press RETURN.
ALL-IN-1 attaches March Status Report to your message and
displays the Electronic Messaging - continued (1) menu.

Enter the Attach document (ATT) option again to attach another
document, and press RETURN:
ATT <RETURN>
ALL-IN-1 displays the Select a Document To Attach form.

10-12

Combining ALL-IN-1 Features

Clear all fields, then enter the following in the title field and press
FIND:
Title:

Product <FIND>

ALL-IN-1 displays the memo index form, listing all documents in
your File Cabinet with titles beginning with Product. If you have
only one version of Product Announcement in your File Cabinet,
ALL-IN-1 displays the Select a Document To Attach form, with the
information entered for you. If you have only one version, skip the
next step in this exercise.
8

Enter the line number for the Product Announcement you created in
the Word and Document Processing chapter, and press RETURN.
ALL-IN-1 displays the Select a Document To Attach form, and
automatically enters the Product Announcement information for
you.

Press RETURN to attach the document.
ALL-IN-1 attaches Product Announcement at the end of the message
after the March Status Report attachment, and returns you to the
Electronic Messaging - continued (1) menu.

Press EXIT to return to the Electronic Messaging menu.

Enter the Send (S) option and press RETURN to mail the message
and attachment:
S <RETURN>
ALL-IN-1 notifies you when the procedure is complete.

If you had problems completing this chapter, or difficulties with any feature

of ALL-IN-1, Help is always available. Just press HELP and follow the
displayed instructions.
The ALL-IN-1 User's Reference provides in-depth information about all the
topics covered in this book. In addition, for more practice and information
about many of the subsystems and features, follow the computer-based,
self-paced exercises offered through the Training option on many of the
subsystem menus.

10-13

A
LK201 Keyboards

This appendix shows the locations of the ALL-IN-1 and WPS-PLUS function
keys on the LK201AA and LK201BA keyboards. Make sure your keyboard
is one of these types before referring to this appendix. (The underside of
your keyboard is labeled with its type.)
Use ALL-IN-1 function keys at menus, forms and indexes, and when reading
documents. Use WPS-PLUS function keys only when editing.
If your keyboard is not one of the types included in the appendixes, ask
your ALL-IN-1 administrator for information on the locations of function
keys.

A-1

LK201 Keyboards

Figure A-3 shows the different areas on an LK201 keyboard

_:t ~

Keystrip

Keypad

RE7093

Figure A-3

Areas on an LK201 Keyboard

Table A-1 shows the locations of ALL-IN-1 function keys on the LK201AA
and LK201BA keyboards. Make sure your keyboard is one of these types
before referring to this table. (The underside of your keyboard is labeled
with its type.) Use these function keys at menus, forms, and indexes, and
when reading documents.
Table A-1

ALL-IN-1 Functions on LK201 Keyboards

ALL-IN-1 Function

Key Location

CANCEL
DELETE
DOWN ARROW
DO
ERASE LINE
EXIT
FIND
HALT
HELP
INSERT
INTERRUPT
LEFT ARROW
MAIN SCREEN
NEXT SCREEN
OVERSTRIKE
PREV FIELD

Keystrip 8
<]]

Do
Keystrip 13
Keystrip 10
Find
Ctrl/C
Help
Keystrip 14
Keystrip 6
Keystrip 9
Next Screen
PF3
Keystrip 12
(Cont.)

A-7

LK201 Keyboards

Table A-1

ALL-IN-1 Functions on LK201 Keyboards (Cont.)

ALL-IN-1 Function

Key Location

PREV SCREEN
QUIT CALCULATOR
REFRESH
RESUME
RETURN
RIGHT ARROW
SELECT
TAB
UDP17 to 20
UPARROW
GOLD BOTTOM
GOLD CALCULATOR
GOLD COPY SCREEN
GOLD DATE & TIME
GOLD DCL
GOLD DESELECT
GOLD DOWN ARROW
GOLD EMBEDDED SEARCH
GOLD EXIT LESSON
GOLD FILE
GOLD LEFT ARROW
GOLD MENU
GOLD MESSAGE
GOLD RIGHT ARROW
GOLD SCRATCH PAD
GOLD SCROLL
GOLD STATUS
GOLD TOP
GOLD UP ARROW
GOLD UDP17 to 20
GOLD VIEW
GOLD WIDE SCREEN

Prev Screen
Keystrip 10
Ctrl/W
Keystrip 7
Return

A-8

Select
Tab
Keystri p 17 to 20

PFl B
PFl #
PFl P
PFl \
PFl $
PFl Select
PFl !
PFl S
PFl X
PFl F
PFl +PFl M
PFl W
PFl ~
PFl *
PFl C
PFl Z
PFl T
PFl j
PFl Keystrip 17 to 20
PFl V
PFl E

LK201 Keyboards

Table A-2 shows the locations of WPS-PLUS function keys on the LK201AA
and LK201BA keyboards. Make sure your keyboard is one of these types
before referring to this table. (The underside of your keyboard is labeled
with its type.) Use these function keys only when editing.
Table A-2

WPS-PLUS Functions on LK201 Keyboards

WPS-PLUS Function

Key Location

ADVANCE
ALT CHAR
BACK UP
BOLD
CANCEL
CUT
COMPOSE
DEL CHAR
DELETE
DEL WORD
DO
DOWN ARROW
ENTER
EXIT
FIND
HELP
HYPH PUSH
INSERT/OVERSTRIKE
INTERRUPT
LEFT ARROW
LINE
MAIN SCREEN
NEXT SCREEN
PAGE
PARA
PASTE
PREV SCREEN
REFRESH
RESUME
RETURN
RIGHT ARROW
RUB CHAR
RUB WORD
SEL
SENT
TAB

Keypad 0
Keystrip 11
Keypad 1
Keypad 6
Keystrip 8
Remove OR Keypad Compose Character
PF4
<]]

PF3
Do

Enter
Keystrip 10
Find
Help
Keystrip 12
Keystrip 14
Keystrip 6
Keypad 2
Keystrip 9
Next Screen
PF2
Keypad 5
Insert Here OR Keypad ,
Prev Screen
Ctrl/W
Keystrip 7
Return
<]]

Keystrip 13
Select OR Keypad .
Keypad 7
Tab
(Cont.)

A-9

LK201 Keyboards

Table A-2

WPS-PLUS Functions on LK201 Keyboards (Cont.)

WPS-PLUS Function

Key Location

TAB POS
UDP17 to 20
UNDER LINE
UPARROW
UPPER CASE
WORD
GOLD ABBRV
GOLD ADVANCE
GOLD ALT CHAR
GOLD BACK UP
GOLD BOLD
GOLD BOT DOCMT
GOLD CENTER
GOLD CHANGE EDITOR
GOLD CMND
GOLD CONT SRCH
GOLD CONT SRCH & SEL
GOLD CUT
GOLD DATE & TIME
GOLD DCL
GOLD DEAD KEY
GOLD DEL CHAR
GOLD DEL WORD
GOLD DOWN ARROW
GOLD EXIT LESSON
GOLD FOOTNOTE
GOLD GET DOCMT
GOLD GLOBAL REPLC
GOLD HYPH PULL
GOLD INDENT TAB
GOLD LANGUAGE AIDS
GOLD LEFT ARROW
GOLD LIBRY
GOLD LINE
GOLD NEW PAGE
GOLD NONBREAKING SPACE
GOLD PAGE
GOLD PAGE MARKER
GOLD PARA
GOLD PARA MARKER
GOLD PASTE

Keypad 8
Keystrip 17 to 20
Keypad 9

Keypad 3
Keypad 4
PF!=
PFl Keypad 0
PFl Keystrip 11
PFl Keypad 1
PFl Keypad 6
PFl B
PFl C
PFl]
PFl [
PFl .
PFl/
PFl Remove OR PFl Keypad PFl \
PFl $
PF1 D
PFl PF4
PF1 PF3
PFl l
PFl X
PFl Y
PFl G
PFl ;
PFl Keystrip 12
PFl TAB
PFl J
PFl +-PFl L
PFl Keypad 2
PFl N
PFl Space Bar
PFl PF2
PFlP
PFl Keypad 5
PFl Return
PFl Insert Here OR PFl
Keypad,
(Cont.)

A-10

LK201 Keyboards

Table A-2

WPS-PLUS Functions on LK201 Keyboards (Cont.)

WPS-PLUS Function

Key Location

GOLD PRINT HYPH (Breaking Hyphen)
GOLD PRINT HYPH. (Invisible Hyphen)
GOLD REPLC
GOLD RIGHT ARROW
GOLD RUB LINE
GOLD RUB SENT
GOLD RULER
GOLD SPELL CHECK
GOLD SUB SCRIPT
GOLD SUPER SCRIPT
GOLD SWAP
GOLD TAB POS
GOLD TOP DOCMT
GOLD UDP17 to 20
GOLD UNDER LINE
GOLD UP ARROW
GOLD UPPER CASE
GOLD WRITE DOCMT

PFlPFl Shift/PFl'
PFl --+
PFl <ZJ
PFl Keystrip 13
PFl R
PFl S
PFl A
PFl Q
PFl Enter
PFl Keypad 8
PFl T
PFl Keystrip 17 to 20
PFl Keypad 9
PFl j
PFl Keypad 3
PFl W

A-11

B
VT100 Keyboards

This appendix shows the locations of the ALL-IN-1 and WPS-PLUS function
keys on the VTlOOAA, VTlOOWA, and VTlOOWW keyboards. Make sure
your keyboard is one of these types before referring to this appendix. (The
underside of your keyboard is labeled with its type.)
Use ALL-IN-1 function keys at menus, forms, and indexes, and when
reading documents. Use WPS-PLUS function keys only when editing.
If your keyboard is not one of the types included in the appendixes, ask
your ALL-IN-1 administrator for information on the locations of function
keys.

B-1

VT 100 Keyboards
Table B-1 shows the locations of ALL-IN-1 function keys on the VTlOOAA,
VTlOOWA, and VTlOOWW keyboards. Make sure your keyboard is one of
these types before referring to this table. (The underside of your keyboard
is labeled with its type.) Use these function keys at menus, forms and
indexes and when reading documents.
Table B-1

ALL-IN-1 Functions on VT100 Keyboards

ALL-IN-1 Function

Key Location

DELETE
DO
DOWN ARROW
ERASE LINE
EXIT
FIND
HALT
HELP
INSERT
INTERRUPT
LEFT ARROW
NEXT SCREEN (at a form)
NEXT SCREEN (reading documents)
OVERSTRIKE
PREV FIELD
PREV SCREEN (reading only)
QUIT CALCULATOR
REFRESH
RETURN
RIGHT ARROW
SELECT
TAB
UPARROW
GOLD BOTTOM
GOLD CALCULATOR
GOLD COPY SCREEN
GOLD DATE & TIME
GOLD DCL
GOLD DESELECT
GOLD DOWN ARROW
GOLD EMBEDDED SEARCH
GOLD EXIT LESSON
GOLD FILE
GOLD LEFT ARROW

DELETE or RUB CHAR OUT
PFl U

LINE FEED or LF
Keypad 0
PFl L
CTRL/C
PFl H
PFl PF3
PFlI
PFl A
PFl TAB
PF3
BACKSPACE
PFl BACKSPACE
PFl Q
CTRL/W
RETURN
Keypad.
TAB

PFl B
PFl #
PFl P
PFl \
PFl $
PFl Keypad.
PFl l
PFl S
PFl X
PFl F
PFl ~
(Cont.)

B-7

Vf 100 Keyboards
Table B-1

ALL-IN-1 Functions on VT100 Keyboards (Cont.)

ALL-IN-1 Function

Key Location

GOLD MENU
GOLD MESSAGE
GOLD RIGHT ARROW
GOLD SCRATCH PAD
GOLD SCROLL
GOLD STATUS
GOLD TOP
GOLD UP ARROW
GOLD VIEW
GOLD WIDE SCREEN

PFl M
PFl W
PFl-+
PFl *
PFl C
PFl Z
PFl T
PFl j
PFl V
PFl E

B-8

VT 100 Keyboards

Table B-2 shows the locations of WPS-PLUS function keys on the VTIOOAA,
VTIOOWA, and VTIOOWW keyboards. Make sure your keyboard is one of
these types before referring to this table. (The underside of your keyboard
is labeled with its type.) Use these function keys only when editing.
Table B-2

WPS-PLUS Functions on VT 100 Keyboards

WPS-PLUS Function

Key Location

ADVANCE
ALT CHAR
BACK UP
BOLD
CUT
CANCEL
COMPOSE
DEL CHAR
DELETE
DEL WORD
DOWN ARROW
DO
ENTER
EXIT (to file a document)
EXIT (to return to editing, or to the previous

Keypad 0

CTRL/E
Keypad 1
Keypad 6
Keypad-

PFl K
CTRL/K
PF4
DELETE or RUB CHAR OUT
PF3

PFl U
ENTER
PFl F
Keypad 0

menu or form)

FIND
HELP
HYPH PUSH
INSERT/OVERSTRIKE
INTERRUPT
LEFT ARROW
LINE
MAIN SCREEN
PAGE
PARA
PASTE
REFRESH
RETURN
RIGHT ARROW
RUB CHAR
RUB WORD
SEL
SENT
TAB
TAB POS

PF1,
PFl H
BACK SPACE
CTRL/A
CTRL/C
Keypad 2

PFl M
PF2
Keypad 5
Keypad,

CTRL/W
RETURN
DELETE
LINE FEED
Keypad.
Keypad 7

TAB
Keypad 8
(Cont.)

B-9

VT100 Keyboards

Table B-2

WPS-PLUS Functions on VT100 Keyboards (Cont.)

WPS-PLUS Function

Key. Location

UNDER LINE
UPARROW
UPPER CASE
WORD
GOLD ABBRV
GOLD ADVANCE
GOLD ALT CHAR
GOLD BACK UP
GOLD BOLD
GOLD BOT DOCMT
GOLD CENTER
GOLD CHANGE EDITOR
GOLD CMND
GOLD CONT SRCH
GOLD CONT SRCH & SEL
GOLD CUT
GOLD DATE & TIME
GOLD DCL
GOLD DEAD KEY
GOLD DEL CHAR
GOLD DEL WORD
GOLD DOWN ARROW
GOLD EXIT LESSON
GOLD FOOTNOTE
GOLD GET DOCMT
GOLD GLOBAL REPLC
GOLD HYPH PULL
GOLD INDENT TAB
GOLD LANGUAGE AIDS
GOLD LEFT ARROW
GOLD LIBRY
GOLD LINE
GOLD NEW PAGE
GOLD NONBREAKING SPACE
GOLD PAGE
GOLD PAGE MARKER
GOLD PARA
GOLD PARA MARKER
GOLD PASTE
GOLD PRINT HYPH (Breaking Hyphen)
GOLD PRINT HYPH (Invisible Hyphen)
GOLD REPLC

Keypad 9

Keypad 3
Keypad 4
PFl =
PFl Keypad 0
PFl CTRL/E
PFl Keypad 1
PFl Keypad 6
PFl B
PFl C
PFl]
PFl [
PFl.
PFl/
PFl KeypadPFl \
PFl $
PFl D
PFl PF4
PFl PF3
PFl 1
PFl X
PFl Y
PFl G
PFl;
PFl BACK SPACE
PFl TAB
PFl J
PFl +--PFl L
PFl Keypad 2
PFl N
PFl Space Bar
PFl PF2
PFl P
PFl Keypad 5
PFl RETURN
PFl Keypad,
PFlPFl Shift/PFl'
(Cont.)

B-10

Vf 100 Keyboards

Table B-2

WPS-PLUS Functions on VT100 Keyboards (Cont.)

WPS-PLUS Function

Key Location

GOLD RIGHT ARROW
GOLD RUB LINE
GOLD RUB SENT
GOLD RULER
GOLD SPELL CHECK
GOLD SUB SCRIPT
GOLD SUPER SCRIPT
GOLD SWAP
GOLD TAB POS
GOLD TOP DOCMT
GOLD UNDER LINE
GOLD UP ARROW
GOLD UPPER CASE
GOLD WRITE DOCMT

PFl ~
PFl DELETE
PFl LINE FEED
PFl R
PFl S
PFl A
PFl Q
PFl Enter
PFl Keypad 8
PFl T
PFl Keypad 9
PFl j
PFl Keypad 3
PFl W

B-11

Glossary

account
The allocation of ALL-IN-1 facilities to each user. A user must have an
account to use the system. Each user has a separate account, identified
by a username and a password.

account details
The ALL-IN-1 accounting file. Each ALL-IN-1 user is identified by an
entry in the personal details form. These entries contain personal
context information and privilege settings.

administrator
The person responsible for the operation of an ALL-IN-1 system, the
allocation of user accounts, and maintenance of the system files.

arrow key
One of four keys that may be used to move the cursor up, down, left, or
right.

Glossary-1

Glossary

attachment
A document or message that is sent or forwarded as part of another
document or message.

backup
An additional copy of documents or software made for safekeeping in
case the original copy is accidentally damaged or destroyed.

Business Applications
The ALL-IN-1 subsystem that contains applications that are specific to a
user's business or profession.

Calculations
The ALL-IN-1 subsystem containing the Desk Calculator.

calculator mode
The mode in the Desk Calculator that allows the user to perform simple
arithmetic computations.

calendar
See Time Management.

carriage return
An invisible character that forces all following text to the next line.
This term is also known as RETURN. A carriage return character can
be supplied by the system or by the operator and usually is not
displayed on the screen.

character
A single letter, composite character, digit, or symbol, produced by
pressing a key on the main keyboard.
Certain invisible markers that take up the same amount of storage
space in a document as a single letter. For example, a carriage return.

Glossary-2

Glossary

Communications Control
The subsystem for communicating with other users on another computer
network and for transferring documents between systems.
control key
The key marked CTRL on the main keyboard. When pressed along with
another key, performs a predefined function. For example, holding down
the CTRL key and pressing W will cause ALL-IN-1 to restore the
screen.
copy
To make a duplicate of a document, folger, or VMS file.
create
The ALL-IN-1 option that causes the system to know that a new
document, folder, or other item is to be produced.
Created
In the Electronic Messaging subsystem, the folder where messages you
have created are stored until they are sent.
cross-file
The ALL-IN-1 option that allows the user to assign more than one folder
name to a document or group of documents.
current item block
On a subsystem menu, the box in the top right hand corner of the
screen that displays information identifying the current item.
cursor
A movable, flashing pointer on the terminal screen showing where the
next character typed will appear. Some terminals display the cursor as
an underline, some as a rectangular block.

Glossary-3

Glossary

cut
To remove a section of text from a document by using the CUT key. The
text is placed into a paste buffer and can be reinserted into a document
by using PASTE. See paste.

default
The value or setting that ALL-IN-1 automatically uses unless you
specify a different value. For example, the first ruler ALL-IN-1 displays
when you create a document is the default ruler.

delete
To remove a character or word at or to the right of the cursor. Typically,
delete keys are used to remove previously typed text from the document.
To remove a document, file, or directory from storage on a disk or
diskette.

Desk Calculator
The ALL-IN-1 application that lets the user use the keypad as a pocket
calculator. This application also lets the user perform more complex
computations when in formula mode.

Desk Management
The ALL-IN-1 subsystem that lets the user manage daily office activities.

direction key
Any.. key that changes the direction in which the cursor moves, for
example, BACK UP, ADVANCE.

DIGITAL Standard Runoff (DSR)
A document formatter used to prepare and highlight printed documents.

Directories
The ALL-IN-1 subsystem that allows the user to access the phone
directories, the Nickname Management subsystem, and the Distribution
List Management subsystem.

Glossary-4

Glossary

disk
A storage medium for computer information. For example the
documents in your File Cabinet are stored. on disk. Information on disk
is usually on-line and therefore is immediately available.·

diskette
A small disk that can be removed from your computer

display register
An area on the Desk Calculator form into which the numbers the user
enters and the results of the computations are displayed.

distance key
Any one of the keys on the keypad that defines the distance the cursor
can move in one keystroke.

Distribution List
A list of people to whom you frequently send messages.

Distribution List Management
The ALL-IN-1 subsystem that allows the user to create and maintain
distribution lists for use as addresses in Electronic Messaging and Time
Management.

document
A memo, report; proposal, specification, message, or other piece of text,
stored in the File Cabinet.

document destination
A field on the Printing Document entry form that determines which
printer will print a selected document.

document number
A number ALL-IN-1 assigns to a new document when it is created.

Glossary-5

Glossary

document title
The name that you give to a document when you create it. This is
displayed in the current item block and also on indexes of documents.
You use the title to identify documents.
Document Transfer
The ALL-IN-1 subsystem for copying documents between ALL-IN-1 and
other systems.
edit
An ALL-IN-1 option that lets the user make changes to the current
item.
To make changes to a document, message, and so on.
Editor menu
A menu containing options relevant to editing. Invoked by pressing
GOLD MENU while creating or editing a document.
Electronic Messaging
The ALL-IN-1 subsystem that allows messages and documents to be sent
to and received from other users on the same or remote computer
systems.
erase
To remove characters from the text. Use the rubout keys to remove text
to the left of the cursor. Use the delete keys to remove characters at and
·to the right of the cursor.
error message

Text displayed when an incorrect response is entered. The error message
explains the problem and usually indicates what to do next.
event
An event is an activity which has a start and end time, for example, a
meeting. Use the Create option within the Time Management Events
subsystem to schedule an event.
Glossary-6

Glossary

Exit
When you are editing a document, this function ends the editing session
and saves all your changes to the document.
At all other times, this function abandons the current screen,
discarding any changes you have made, and redisplays the last menu
used.
On some keyboards, this function is bound to different keys according
to what the function is doing. See your Keyboard Reference cards and
Keyboard Diagram cards for more details.

field
An area on a form in to which you enter information.

field name
A label enabling both the user and the system to identify a particular
field.

File Cabinet
The ALL-IN-1 subsystem containing the options for filing documents.
This is also the place where ALL-IN-1 stores documents and messages.

filing
The act of storing an item or document in the electronic File Cabinet.

folder
The unit of the ALL-IN-1 filing system that contains documents. There
are two kinds of folders: personal and system. Personal folders are
created and named by individual ALL-IN-1 users; system folders are
created by ALL-IN-1 and cannot be deleted or renamed by the user.
Some examples of system folders are Inbox, Outbox, and Wastebasket.

folder name
An optional field the user can include in a document's index
information to specify a particular folder.

Glossary-7

Glossary

form
A screen display comprising fields, which you complete with the
information needed for performing the current option. A form can also
be used for showing relevant information to the current option.
form field
The area of a form that is used to display information, or to accept and
display information entered by the user.
format
The way information is arranged in a form, document, or file.
In a document or message, the page arrangement as determined by
rulers, spacing, and page breaks.
formula
A combination of operations in a logical computation in the Desk
Calculator application.
formula functions
The mathematical functions in the Desk Calculator, such as ACOS, SIN,
TAN, ATAN.
formula mode
In the Desk Calculator, the operating state that lets the user perform
algebraic operations, such as finding the log (LOG) or square root
(SQRT) of a number, or trigonometric functions, such as finding the
cosine (COS) or arc sine (ASIN) of a triangle.
function key
Any key that causes the system to perform a function, such as clearing
the screen or executing a program. Some function keys, such as
DELETE, HYPH PUSH, and the arrow keys, have predefined actions.

Glossary-8

Glossary

Global Search-and-Replace
An editing step that locates every occurrence of a word or phrase
defined by the user, deletes it, and in its place inserts new text also
defined by the user. The contents of a paste buffer can be specified as
the replacement text.

GOLD key
The gold colored key, or PFl key, on the keypad, which has an effect
only when pressed before another key. For instance, if you press the
GOLD key and then the BOT DOCMT function, ALL-IN-1 displays the
bottom of the current document or form.

hard copy
Anything printed on paper on a printer.

hard copy mode
One of two modes in which ALL-IN-1 can operate. Instead of displaying
full screen menus and forms, ALL-IN-1 displays single line menus and
prompts. (See also screen mode.)

hard return
A return or carriage return inserted by pressing the RETURN key.

hardware
The physical equipment in a computer system, for example, the central
processor, terminals, printers, and disk drives.

header

Text that appears in the top margin of printed pages, such as a
document title, page number, or date. Use WPS-PLUS or DIGITAL
Standard Runoff to create headers.
The delivery information, such as address, on a message.

Help
Messages displayed on the screen that explain how to use a subsystem,
or option, or how to complete a form.
Glossary-9

Glossary

highlight
To center, underline, bold, or capitalize text in a document.

Inbox
In the Electronic Messaging subsystem, the folder where received
messages created are held until they are read.

Index
A list of items, such as the documents in a folder. You can select
several items from an index and use a multiple option on all of them
together.

index information
A document title, subject, author, folder name, document number,
keywords, creation date and other information that identifies a
document.

Information Management
The ALL-IN-1 subsystem that lets the user access the Calculations,
Communications Control, and Directories subsystems.

insert
To place new text in a document.

Interrupt menu
A menu that you display from anywhere in ALL-IN-1, by pressing
INTERRUPT.

invoke
To call features or menus to the screen.
To start an ALL-IN-1 application.

justify
To print. a document with a straight right margin so that the last
character on each line falls in the same column position.

Glossary-10

Glossary

keyboard
The part of the terminal on which the user types instructions and text.
The keyboard consists of the main keyboard and the keypad.
keypad
The smaller set of keys on the keyboard containing the editing keys.
key strip
The strip of keys at the top of some keyboards, such as an LK201,
containing function keys.
keyword
A word that reminds you what subjects a document covers. You can
enter what you like for keywords, even if they are not in the document.
Keywords can help you find the document later. If you have forgotten
its title, you can build an index containing all the documents with the
same keyword, using the Index option.
left margin
The column position marking the start of each line.
log in
To perform the necessary actions at a terminal that identify the user to
the ALL-IN-1 system.
log out
To perform the necessary actions at a terminal that end your working
session in ALL-IN-1.
mail
See Electronic Messaging.
main keyboard
The set of keys on the keyboard that looks like a typewriter keyboard.

Glossary-11

Glossary

Main menu
The initial ALVIN-1 form from which you can display any of the major
ALL-IN-1 menus.

margin
The space between the edge of the paper and the main body of the text
on the page.

memory register
An area on the Desk Calculator form in which you can store numbers or
the results of calculations.

menu
A displayed list of available options or choices associated with an
ALL-IN-1 subsystem.

message
A type of document that has a message header, which contains delivery
information such as addresses. You work with messages in the
Electronic Messaging subsystem

mode
One of two or more possible operating states within ALL-IN-1. For
example, the Desk Calculator can operate in either calculator mode or
formula mode.

Nickname Management
The ALL-IN-1 subsystem that allows the user to create and maintain a
list of nicknames for use as addressees in Electronic Messaging and
Time Management.

on-line
Information that exists on the computer system and is accessible while
you are logged on.

Glossory-12

Glossary

options
The choices displayed on a menu in ALL-IN-1.

Out box
In Electronic Messaging the folder that contains the messages you have
sent.

overstrike
To superimpose a character on top of the current character. This erases
the current character.

overwrite
To put text in a document, replacing whatever text was there before.
When a user files a document at the end of an editing session, ALL-IN-1
overwrites the previous version of the document.

page size
The total number of single-spaced lines of text that can fit on a piece of
paper.

password
A string of characters that, together with your username, uniquely
identifies you to ALL-IN-1. You must enter your password whenever you
log in.

paste
To insert the contents of a paste buffer into the document being typed or
edited by pressing PASTE. First, text must be cut into a paste buffer.

paste buffer
An area used to store text temporarily. For example, when you press
CUT, selected text moves to a paste buffer, where it is stored until you
press PASTE.

print
To direct ALL-IN-1 to produce a hard copy of a document.

Glossary-13

Glossary

print settings
Settings that control the manner in which a document is printed, such
as the printer margin and the pitch.
printout
See hard copy.
privilege
Values that determine the computer resources that you can use. Ask
your ALL-IN-1 administrator if you need more privileges.
Profession Specific
The ALL-IN-1 subsystem that contains applications specific to your
profession.
prompt
A message ALL-IN-1 displays indicating that the user must enter text or
a command, or answer a question.
read
An ALL-IN-1 option that allows the user to view a document, message,
or Time Management item, but not to make changes to it.
Read
In the Electronic Messaging subsystem, the folder where messages you
have read are stored until they are filed in other folders.
replace
To make ALL-IN-1 delete selected text in a document and insert the text
in the paste buffer in its place. (See also Global Search-and-Replace.)

RETURN
See carriage return.

Glossary-14

Glossary

right margin
The column position at which the last character of each line may
appear.

ruler
The marker that defines the margins, tabs, indents, and vertical line
spacing of all text following it. Any number of rulers may be placed in a
document.

screen
The display area of the terminal.

screen mode
One of two modes in which ALL-IN-1 can operate. In this mode,
ALL-IN-1 displays full screen menus and forms, instead of single line
menus and prompts. (See also hard copy mode.)

scroll
To move forward or backward through a document, moving text up or
down on the screen as though it were a scroll of paper; also, moving
text left and right across screen windows.

search
To make ALL-IN-1 find a particular word or phrase in a document and
place the cursor at that point.

select
An option that makes the specified item the current item.

send
An ALL-IN-1 option that allows the user to transfer documents or
messages to another user or system.
SET-UP key

The key on the main keyboard that allows the user to change the
characteristics of the terminal.
Glossary-15

Glossary

stored print settings
A set of print settings saved for later use.

stored ruler

Ruler settings saved for later use.
subsystem
A component of ALL-IN-1 for performing related tasks, for example, the
Electronic Messaging (EM) subsystem for working with messages.

swap
To exchange or transpose the character at the cursor with the one to its
right.

system
An entire ALL-IN-1 system, including the central processor, its software,
terminals, printers, storage units, and other devices under its control.
TAB

To move the cursor a predetermined number of spaces across the line.
To move the cursor to the next field on an entry form.

task
A Time Management activity that is not associated with a specific time.

terminal
A device that consists of a keyboard and either a video screen or a
printer.

text
The words, characters, numbers, and information that constitute a
document or other item the user creates.

time
An ALL-IN-1 option that displays the current date and time.
Glossary-16

Glossary

Time Management
The ALL-IN-1 subsystem for maintaining your daily calendar of events
and tasks.

Training
Lessons that you can select from the Main menu and complete at your
own pace at the terminal. The lessons are presented in a step-by-step
format.
Lessons are also available through the TR option from many of the
subsystem menus.

UDP
See User-Defined Process.

User-Defined Process (UDP)
A set of steps that you define and store for future use. A UDP may
include commands, keystrokes, and text.

username
The name that you type to log in to ALL-IN-1.
The name of your ALL-IN-1 account. The username is usually the same
as your surname (last name), but if your surname is not unique, the
username can be a combination of your surname, given (first) name and
initials.

User Setup Parameters
The ALL-IN-1 subsystem for tailoring the behavior of your ALL-IN-1
account.

VMS
Virtual Memory System; the VAX operating system.

VMS filename
The name of a file in the user's VAX/VMS directory.

Glossary-17

Glossary

Wastebasket
An ALL-IN-1 folder into which documents deleted from the user's
ALL-IN-1 File Cabinet are placed.

Word and Document Processing
The ALL-IN-1 subsystem for creating, displaying, editing, and/or
printing documents. You can also. list and search for documents in the
File Cabinet.

word processing system
A software system that processes text, performing such functions as text
editing, paragraphing, paging, left and right justification,
rearrangement of lines, and printing. Also called a word processor.

word wrap
The automatic dropping to the next line of any word a user types if it
extends past the right margin of the text.

WPS editor
Another editor that you can use for changing and correcting
documents, instead of using WPS-PLUS.

Glossary-18

Index

A
Account details 2-3
Add
using Desk Calculator 6-7
ALL-IN-1
combining subsystems 10-2
entering 2-3
leaving 2-16
Main menu 2-5
returning to Main menu 2-14
User's Reference 2-7
Arrow keys 3-13, 3-14, 10-6

B
Bolding
removing 3-24
text 3-22
Bottom of document
moving cursor to

3-20

c
Calculations
accessing 6-4
Desk Calculator 6-4
CALCULATOR
location of key A-1, B-1

CANCEL
location of key A-1, B-1
Capitalization
removing 3-24
text 3-23
Centering
removing 3-28
text 3-28
Copy
document 5-4
folder 5-13
COPY SCREEN
location of key A-1, B-1
Corporate Phone directory 6-9
Create
document 3-4, 3-6
electronic message 4-6
folder 3-4, 3-6, 4-10
new document
form 3-5
Personal Phone directory
entry 6-11
Cross file
document 5-13
Current
item 2-10
message 4-5

lndex-1

Current item block

2-10, 6-12,

6-13, 6-14, 6-1 7' 7-9

Document
attachment to mail message

Cursor
moving 3-17
Cut and paste 3-26

10-3

changing keywords 5-13
changing title 5-13
copying 5-4
cross filing 5-13
filing 3-9
locating 3-13
moving to top of 3-20
printing 8-2
refiling 5-6
retrieving from Wastebasket

D
DATE & TIME
location of key A-1, B-1
DCL
location of key A-1, B-1
Delete
folder 5-13
message 4-11
text 3-20, 3-26
Wastebasket folder 5-8, 5-11
Desk Calculator 6-4
adding 6-7
calculator mode 6-7
dividing 6-8
formula mode 6-7
from Interrupt menu 10-8
keypad 6-7
multiplying 6-8
subtracting 6-7
Desk Management
accessing 6-3
options 6-2
Directories
accessing 6-9
ALL-IN-1 phone directory 6-9,
6-15

Corporate 6-9
options 6-9
Personal Phone directory
6-10

Directories menu 6-11
Distance keys 3-19
Distribution lists 6-9
Divide
using Desk Calculator 6-8
DO
location of key A-1, B-1

lndex-2

6-9,

5-9

selecting 3-11, 3-12
current document 3-12
in hard copy mode 9-6
searching File Cabinet 3-13,
10-12

using arrow keys

10-6

E
Edit 3-17
Personal Phone directory
entry 6-13
Electronic Messaging
accessing 4-3
additional options 10-3
creating folder 4-10
creating message 4-6
deleting 4-11
folder
Created 4-2
Inbox 4-2, 4-7
Outbox 4-2
Read 4-2
Wastebasket 4-2
forwarding 4-8
index option 4-9
listing and attaching documents
10-12

options 4-4
printing 8-5
reading 4-7
selecting 4-11

sending 4-7
using FIND 10-1 0
EMBEDDED SEARCH
location of key A-1, B-1
Entry
ALL-IN-1 phone directory
indexing 6-18
reading 6-17
selecting 6-16
Personal Phone directory
creating 6-11
editing 6-13
indexing 6-14
reading 6-14
selecting 6-14
ERASE LINE
location of key A-1, B-1
Error messages 2-16
ESC key 9-3
Events 7-2, 7-5
creating 7-6
rescheduling 7-8
scheduling 7-7
Events and Tasks
7-4, 7-13, 8-8
Events at a Glance 7-4
Events Plus 7-4
Exercises
accessing Desk calculator from
within editor 10-8
adding and subtracting using
the Desk Calculator 6-7
attaching document 10-3
closing tasks
7-12
copying documents 5-5
creating a document 3-6
creating a task
7-11
creating another document
3-10

creating message 4-6
creating Personal Phone
directory entry 6-11
deleting message 4-11
editing an event 7-8
editing Personal Phone
directory entry 6-13
editing task 7-13

emptying Wastebasket 5-12
entering Word and Document
Processing subsystem 3-3
filing message 4-10
forwarding 4-8
index option 4-9
indexing ALL-IN-1 phone
directory 6-18
indexing Personal Phone
directory 6-14
indexing Wastebasket 5-9
more main menu options 2-6
multiplying and dividing using
Desk Calculator 6-8
printing a message 8-5
printing documents 8-4
printing File cabinet index
8-7
printing two days' events 8-8
reading ALL-IN-1 phone
directory entry 6-17
reading and filing attachment
10-5

reading message 4- 7
reading Personal Phone
directory entry 6-14
refiling documents 5-7
retrieving documents from
Wastebasket 5-10
returning to Main menu 2-9
scheduling an event 7-7
selecting ALL-IN-1 phone
directory entry 6-16
selecting current document
3-12

selecting document in hard
copy mode 9-6
selecting document using arrow
keys 10-7
selecting Personal Phone
directory entry 6-14
switching to hard copy mode
9-4

switching to screen mode
using FIND 10-10
using Help key 2-14

9-5

lndex-3

using the Index option 3-15
using the Interrupt menu 10-8
using the Training option
2-14

EXIT
location of key
EXIT LESSON
location of key

A-1, B-1
A-1, B-1

F
Field identifier 9-3
File Cabinet 2-11
accessing 5-3
copying documents 5-4
document storage 3-4
electronic messaging folders

Forms 2-11
ALL-IN-1 users 6-18
creating new document 3-5
Desk Calculator 6-4
document index 3-14
en try 2-11 , 3-5, 3-12
file attachment 10-6
file cabinet index 8-7
index 2-11
index of attachments 10-5
index of personal users 6-15
making copy of document 5-6
memo index 10-13
menu 2-11
Printing document 8-3
refiling document 5-7, 5-11
select a document to attach

4-2

index information 2-12
Index option 3-15
Locate document option 3-13
options 5-2
printing index 8-6
refiling document 5-6
Scratch pad option 8-9
searching 3-13
arrow keys 3-13, 10-6
FIND 3-13, 10-12
Index option 3-13
subsystem options 5-2
Update index information
option 5-13
Wastebasket folder 5-8
emptying 5-11
retrieving documents 5-9
File Cabinet menu
Print index option 3-13
Filing documents 3-9
FIND
location of key A-1, B-1
Folder
copying 5-13
creating 4-10
deleting 5-13
refiling 5-13
Form identifier 9-3
lndex-4

10-4

select name 6-13, 6-1 7
selecting a memo 8-5
selecting current document
3-12

text 2-11
Forward
message 4-8
Function keys 1-2

H
HALT
location of key A-1, B-1
Hard copy mode 9-1
definition 9-3
ESC key 9-3
field identifier 9-3
form identifier 9-3
keys 9-3
selecting document 9-6
switching to screen mode
Help 2-13, 2-14
Training option 2-14
Highlighting
holding 3-22
capitalization 3-23
removmg 3-24
underlining 3-21

9-4

GOLD PASTE 3-27
GOLD QUIT CALCULATOR

Index 3-15
ALL-IN-1 phone directory

6-8

GOLD RULER 3-24, 3-25
GOLD TOP DOCMT 3-20
GOLD UNDERLINE 3-24
GOLD UPPER CASE 3-24
GOLD VIEW 3-28
HELP 2-13, 2-14
in hard copy mode 9-3
INSERT/OVERSTRIKE 3-18
LK201 A-7
MAIN 2-9
NEXT SCREEN 2-6
PARA 3-19, 3-26
PASTE 3-27
PREV FIELD 3-13, 3-19, 8-5
SEL 3-21
SENT 3-21
TAB 8-5
TOP DOCMT 3-20
UNDER LINE 3-22
UPPER CASE 3-23
VTlOO B-7
WORD 3-19

6-18

Document index form 3-14
File Cabinet 3-13
Personal Phone directory 6-14
Print Index option 8-6
Wastebasket folder 5-8
INSERT
location of key A-1, B-1
Insert mode 3-17
Inserting
deleted text 3-21
INTERRUPT
location of key A-1, B-1
Interrupt menu 10-8

K
Keyboard 1-2
Keyboard indicator lights 1-2
LK201 1-3
VTlOO 1-2
Keypad 1-2
Desk Calculator 6-7
Keys
ADVANCE 3-19
arrow 3-13, 3-14, 8-5, 10-6
BOLD 3-22
DEL WORD 3-20, 3-21
DELETE 2-6
distance 3-19
entry form 3-5
ERASE LINE 3-13, 8-7
ESC 9-3
EXIT 2-9
FIND 3-13, 3-28, 10-9, 10-10,

L
LK201 keyboard 1-2
location of keys A-7
Locate document
File Cabinet 3-13
Locating text 3-28
Log in
ALL-IN-1 2-3
VAX/VMS 2-3
Log out 2-16

10-12

GOLD BOLD 3-24
GOLD BOT DOCMT 3-20
GOLD CENTER 3-28
GOLD CONT SRCH 3-29
GOLD CUT 3-27
GOLD DEL WORD 3-21
GOLD DOCMT 3-28

M
Main menu 2-5
fields 2-7
options 2-7
MAIN SCREEN
location of key A-1, B-1

lndex-5

Margins
changing 3-24
Message
creating 4-6
deleting 4-11
filing 4-10
forwarding 4-8
location of key A-1, B-1
printing 8-5
reading 4-7
selecting 4-11
sending 4-7
Moving
cursor 3-17
text 3-26
Multiply
using Desk Calculator 6-8

N
NEXT SCREEN
location of key A-1, B-1
Nickname Management 6-9

0
OVERSTRIKE
location of key A-1, B-1
Overstrike mode 3-17

p
Password 2-3
Personal Phone directory

6-9,

6-10, 6-15

creating entry 6-11
editing entry 6-13
indexing entries 6-14
reading entry 6-14, 6-17
selecting entry 6-14, 6-16
Pesonal Phone directory
indexing 6-18
PREV FIELD
location of key A-1, B-1
PREV SCREEN
location of key A-1, B-1

lndex-6

Print
document 8-2
electronic messages
events 8-8
index 8-6
option 8-2
Print index 3-13
Printer 1-3
Prompts 2-16

8-5

Q
QUIT CALCULATOR
location of key A-1, B-1

R
Read
ALL-IN-1 phone directory
entry 6-17
message 4-7
Personal Phone directory
entry 6-14
Read option 3-30
Refile
document 5-6
folder 5-13
REFRESH
location of key A-1, B-1
Removing
holding 3-24
capitalization 3-24
underlining 3-24
RESUME
location of key A-1, B-1
Retrieve
document 5-9
Ruler 3-24
changing settings 3-24
deleting 3-25

s
SCRATCH PAD
location of key A-1, B-1

Screen mode 9-1
definition 9-3
returning to 9-5
switching to hard copy mode
9-4

SCROLL
location of key A-1, B-1
Search
arrow keys 3-13
document index form
3-14
File Cabinet 3-13
FIND 3-13, 10-10, 10-12
Index option 3-13
Locate document option 3-13
Searching text 3-28
Select
ALL-IN-1 phone directory
entry 6-16
document 3-11, 3-12
in hard copy mode 9-6
using arrow keys 10-6
electronic message 4-11
Personal Phone directory
entry 6-14
text 3-21, 3-26
using arrow keys 3-14
Send electronic message 4-7
Setting the current date
7-5
STATUS
location of key A-1, B-1
Subsystems 2-8
current item block 2-10
moving between 2-8
Subtract
using Desk Calculator 6-7
System messages 2-16
errors 2-16
prompts 2-16

closing 7-12
create 7-11
Tasks at a Glance 7-4
Terminal 1-1
Text
adding 3-17
holding 3-22
capitalization 3-23
centering 3-28
deleting 3-20, 3-26
filing 3-9
highlighting 3-21
movmg 3-26
reformatting 3-24
searching 3-28
selecting 3-21, 3-26
setting margins 3-25
setting tabs 3-24
underlining 3-21
Time Management
accessing 7-3
events
7-2
events at a glance
7-4
options
7-2
printing calendar 8-7
printing events 8-7
tasks 7-2, 7-4
Training option 2-14

u
UDPl 7 to UDP20
location of key A-1, B-1
Underlining
removing 3-24
text 3-21
User's Reference 2-7
U sername 2-3

Tab stops
changing 3-24
Tasks
7-4, 7-9
adding to calendar

VTlOO keyboard 1-2
location of keys B-7
7-10

lndex-7

w
Wastebasket 4-2, 5-8
emptying 5-11
indexing 5-8, 5-9
retrieving documents 5-9
WIDE SCREEN
location of key~..,_1 ~ B-1
Word and Document Processing
accessing 3-3
creating document 3-4
Index option 3-13, 3-14
options 3-2
printing 8-2
Read option 3-30
Select option 3-11

lndex-8

using FIND 10-9
using Interrupt menu 10-8
Word wraps
definition 3-9
Words
deleting 3-20
reinserting with GOLD DEL
WORD 3-21
Workstation 1-1
keyboard 1-2
keyboard indicator lights 1-2
keypad 1-2
printer 1-3
terminal 1-1

How to Order Additional Documentation

Technical Support
If you need help deciding which documentation best meets your needs, call 800-343-4040
before placing your electronic, telephone, or direct mail order.

Electronic Orders
To place an order at the Electronic Store, dial 800-DEC-DEMO (800-332-3366) using a 1200or 2400-baud modem. If you need assistance using the Electronic Store, call 800-DIGITAL
(800-344-4825).

Telephone and Direct Mail Orders
Your Location

Call

Contact

Continental USA,
Alaska, or Hawaii

800-DIGITAL

Digital Equipment Corporation
P.O. Box CS2008
Nashua, New Hampshire 03061

Puerto Rico

809-754-7575

Local DIGITAL subsidiary

Canada

800-267-6215

Digital Equipment of Canada
Attn: DECdirect Operations KA02/2
P.O. Box 13000
100 Herzberg Road
Kanata, Ontario, Canada K2K 2A6

International

Local DIGITAL subsidiary or
approved distributor

Internal 1

SDC Order Processing - WMO/E15
or
Software Distribution Center
Digital Equipment Corporation
Westminster, Massachusetts 01473

For internal orders, you must submit an Internal Software Order Form (EN-01740-07).

LK201 Keyboards

INTERRUPT

F10

F11

F12

F13

F14

fXIT

HYPH
PUSH

RUB
WORD

INSERT

HYPH

RUB

PULL

SENT

MAIN

CANCl::L

S:::RUN

CHAR

F15

F16

HELP

F17

F18

F19

F20

UDP 17

UDP '8

UDP 19

UDP 20

PF2

PF3

PF4

O'STR1KE

}---------'

!
1

$
4

(

)
0

TAB

CTRL

SHIFT

LOCK

TOP

RULER

OOCMT

FOOT·
NOTE

}

RCTIJRN
SELECT

>
<

SPELL

DEAD

SCRIPT

CHECK

KE'

STATUS

LANG
AIDS

GET
OOCMT

LIBRY

REP LC

?
I

ICENTER

GLOBAL

VIEW

BOT
DOCMT

NEW
PAGE

CONT
SRCH

PREV
SCREEN

SCREEN

GOLD

PAGE

DEL

CEL

WO<D

CHAe

''"
POS

SENT

UNDER
LINE

EDITOR

I
I

sue

REMOVE

r-,

CHANGE

CMND

INSERT
HERE

RUB LINE

ABB RV

{
[

PAGE
MAKER

PF1

=
H>'PH

WRITE

SUPER
SCRIPT

INDENT TAB

RUB

CHAR
FIND

&DCL

<}!I

RE PLC

DATE
& TIME

PARA
MARKER

I---'
SHIFT

COOT
SRCH

•
• • •

4
woeo

1
BACK

PARA

BOLO

PASTE

3
LINE

UPPER
CASE
ENTER

& SEL

0
COMPOSE

ADVANCE

NONBREAKING SPACE

SEL

SWAP

RE5861

To use a GOLD function key:
1 Press the GOLD rJ'J<'ll key
2 Press one of the GOLD function keys

Figure A-2

SI Mean:-; hold down ti1e SHIFT key
whil1 you press the function key
1

WPS-PLUS Functions on LK201 Keyboards

A-5

LK201 Keyboards

F15

F16

HELP

F17

F18

F19

f 20

UDP17

UDP18

UDP19

UDP20

O/o

RUB
CHAR

FIND

INSERT
HERE

REMOVE

SELECT

PREV
SCREEN

NEXT
SCREEN

CTRL

SHIFT

COMPOSE

RE5861

To use a GOLD function key:
1 Press the GOLD (PFl) key
2 Press one of the GOLD function keys
Figure A-2

SI Means hold down foe SHIFT key
while you press the function key

WPS-PLUS Functions on LK201 Keyboards

A-5

LK201 Keyboards

F6
INTERRUPT

!
1

#
CALC

TAB

LOCK

F10

MAIN

XAEfN

lXIT
QUIT
CALC

(

DCL

PREV
FIELD

)

{
[

EXIT
LESSON

F16
00

HELP

FINO

F17

F1B

F19

F20

UDP 17

UDP 18

UDP 19

UDP 20

PF1

PF2

PF3

PF4

GOLD

O'STRIKE

c
~
SCROLL

RETURN
SELECT

DESELECT

\
DATE&

PREV
SCREEN

""'

SCREEN

TIME

,
'

VIEW

BOTTOM

t--

?
SHIFT

0
STATUS

F15

Q!I

}

FILE

INSERT

'
COPY
SCREEN

TOR

EM80

F14

ERASE
LINE

,
>
<

F13

I--

WIDE
SCREEN

F12

SCRPAD

MESSAGE

F11

SHIFT

REFRESH

CTRL

CANCEL

REstJWE

$
4

• • •

RE5860

To use a GOLD function key:
1 Press the GOLD IPFl I key
2 Press one of the GOLD function keys

SI Menns hold down the SHIFT key
whilP you press the function key
Cl Means hold down the CTRL key
whilP you press the function key

Figure A-1

All-IN-1 Functions on LK201 Keyboards

A-3

LK201 Keyboards

INTERRUPT

RESUME

CANCEL

F10

MAIN

EXIT
/QUIT
CALC

&:REEN

F11

F12
PREV
FIELD

F13

F14

ERASE
LINE

INSERT

F15
HELP

F16
DO

f 17

F18

F19

f 20

UDP 17

UDP18

UDP19

UDP20

I---

RE5860

To use a GOLD function key:
1 Press the GOLD (PFl) key
2 Press one of the GOLD function keys

SI Means hold down the SHIFT key
while you press the function key

Cl Means hold down the CTRL key
while you press the function key
Figure A-1

ALL-IN-1 Functions on LK201 Keyboards

A-3

VT100 Keyboards

•••••••

[
!

SI
CALC

TAB

&
7

•

(
9

• • • •

)

c
QUIT

CTRL

MESSAGE

CALC

CAPS
LOCK

WIDE

INTER-

COPY

RUPT

SCREEN

{
[

NEXTt
SCREEN

SHIFT
/-----"

·-

EMBD

FILE

HELP

EXIT
LESSON

SCROLL

To use a GOLD function key:
I Press the GOLD IPF!l key

BOTTOM

DElETl'

I
I

DATE&
TIME

'
VIEW

RETURN

FIND

C/HALT
C1CANCEL
STATUS

PF4

INSERT

}
J
"

'
~

PF3
O'STRIKE

~~~~:N
I

TOP

SCREEN

PF2

GOLD

FIELD

REFRESH
NEXT SCREEN :f::

SI
SC RP AD

DCL

PFI

SHIFT

ERASE
LINE

r--

EXIT

SELECT

DESELECT

RE5859

Press this NEXT or PREV SCHEEN

S/ Means hold down the SHIFT key

key \vhen reading a document

'.vhile you press the function key

., Press this NEXT SCREEN key
when at a 1nenu or form

Cl Means hold down the CTRL key
\vhile you press the function key

2 Press one of the GOLD function keys

Figure B-1

ALL-IN-1 Functions on VT100 Keyboards

B-3

VT 100 Keyboards

e e e

(
!
1

TAB

~I % ~

4
·t·9.t·'. ,:;•. r/f:;.§
<'~ I/
•>.:!

:";,"· ;/,;ji

& ~
7

(

SI
SCRPAD·11/

~ u

Cl
REFRESH

\·:~:

JCTRL-e
LOCK

£~

e e e e

)

\J .~ .~

v.
~

\ '::~;,; ~¥~ 1
~ F

~ G

~ H

'j~ INTE~·:,

'RUPT·· ··:

~·

PREV
FIELD

_\~
---t'.1_1_v
-"'--'
_H.J BIL~
p
1\l
{
I
}
~

]

,-L__.....,.f .

DELETE

:.•.eqeY:···•.;

.l~\)S:<~@~EN:d~

i1
I/.

RETURN

~ ~'"""\j, ~I/ ~

[

>~ 1pi;,1;0f I/

PF4

"""""""" SHIFT ..._

~
LINE

I/
RE5859

I/
To use a GOLD function key:
1 Press the GOLD (PFl) key
2 Press one of the GOLD function keys

\
:j: Press this NEXT or PREV SCREEN

key when reading a document

t Press this NEXT SCREEN key
when at a menu or form

Figure B-1

S/ Means hold down the SHIFT key
while you press the function key
Cl Means hold down the CTRL key
while you press the function key

ALL-IN-1 Functions on VT100 Keyboards

B-3

VT 100 Keyboards

• • • • •• •

[
!

# £

@
2

}----

SI
DCL

Q
TAB
SCRIPT

WRITE
DOOMT

SUPER

CAPS
LOCK

RULER

CllNSERTI

FOOT·

TOP
DOCMT

NOTE

PAGE

MAKER

CHAR

CMND

CHANGE
EDITOR

RUB

SUB
SCRIPT

CHECK

SHIFT

·-

COMPOSE

SPELL

DEAD
KEY

EXIT+

GET
DOC MT

LANG

HELP

GLOBAL
RE PLC

LIBRY

CtlNTER·

RUPT

STATUS

CENTER

BOT
DOC MT

NEW

PAGE

MAIN

SCREEN

FIND

CONT
SRCH

?
CONT
SRCH
& SEL

9
TAB
POS

DEL
CHAR

UNDER
LINE

CUT

RETURN

PARA
MARKER

PARA

BOLD

BACK
UP

·-

LINE

PASTE

UPPER
CASE

DATE
&TIME
RUB
l\G<J

SHIFT
}----

WORD

LINE

'
VIEW

REP LC

Rlll

CANCEL

AIDS

PF4

PULL

}

DEL
WORD

SENT

{
[

PF3

PAGE

HYPH

ABB AV

PF2

GOLD

HYPH
PUSH

O'STRIKE
~

/--'

C1ALT
CHAR

INDENT TAB

CTRL

)
0

(
9

HYPH

&
7

• • • •

PF1

ENTER

RUB
SENT

ADVANCE

Ex1rt

SEL

SWAP

RE5858
NONBREAKING SPACE

To use a GOLD function key:
1 Press the GOLD (PFl) key
2 Press one of the GOLD function keys

+Press this EXIT key
to file a document

t Press this EXIT key
to exit a menu or form

Figure B-2

S/ Means hold down the SHIFT key
while you press the function key
Cl Means hold down the CTRL key
while you press the function key

WPS-PLUS Functions on VT100 Keyboards

B-5

Vf 100 Keyboards

[
1

@
2

e
$

e e e e

(
9

*
8

)
0

TAB

RE5858

To use a GOLD function key:
1 Press the GOLD (PFl) key
2 Press one of the GOLD function keys

t Press this EXIT key
to file a document

t Press this EXIT key
to exit a menu or form

Figure B-2

SI Means hold down the SHIFT key
while you press the function key

Cl Means hold down the CTRL key
while you press the function key

WPS-PLUS Functions on VT100 Keyboards

B-5